GEM

Hindustan Petroleum Corporation Ltd Lighting, Cabling and Electrical Works Tender Ernakulam Kerala 2025

Bid Publish Date

05-Dec-2025, 3:21 pm

Bid End Date

16-Dec-2025, 5:00 pm

EMD

₹63,000

Location

ERNAKULAM , KERALA

Latest Corrigendum Available

Progress

Issue05-Dec-2025, 3:21 pm
Corrigendum09-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5577

Category

300W LED Floodlight

Bid Type

Two Packet Bid

Key Highlights

  • • HPCL Cochin Black Oil Terminal project in Ernakulam, Kerala requires lighting and electrical cabling works.
  • • EMD amount fixed at ₹63,000 with online transfer options; proof of payment required.
  • • 2% security deposit and 5% retention; CPBG option of 5% acceptable upfront.
  • • Option clause permits up to 25% quantity variation during contract at contracted rates.
  • • Mandatory safety compliance for work inside a running terminal with penalties for non-conformance.
  • • No explicit itemized spec in the base data; ATC references a detailed attachment for technical requirements.
  • • Delivery schedule linked to original delivery order, with calculated extension formula and minimum 30 days.
  • • Required: GST, PAN, experience certificates, financials, OEM authorizations, and technical compliance.

Categories 28

DISCRETE COMPONENTS ELECTRICAL WIRE SOLAR CELLS PROGRESSIVE CAVITY PUMPS SHIELDED CABLE FALL PROTECTION LANYARD CABLE INSTRUMENTATION CABLE ELECTRICAL BOXES LED LIGHT ILLUMINATORS SUPPLY HIGH MAST CABBING EQUIPMENTS PANEL SOLAR PHOTOVOLTAIC MODULE ELECTRICAL PRODUCTS BRICK CABLE LADDER BOX PEB WIRE CABLE TRAY SOLAR PV PROJECT FLEXIBLE CABLE HIGH TENSION PANEL LED LUMINARIES LOCAL AREA NETWORK CABLING SOLAR PHOTOVOLTAIC SYSTEM

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for supply, installation and commissioning of outdoor lighting fixtures and allied electrical cabling at the HPCL Cochin Black Oil Terminal in Ernakulam, Kerala (682001). Scope includes multiple LED floodlights and street lights (ranging from 5W to 300W), plus cables (4C/5C FRLS, 2.5–6 SQMM) and associated electrical hardware, with an estimated contract value not disclosed. The contract covers on-site installation at height within a running terminal, emphasizing stringent safety compliance. The bidder must meet HPCL’s option clause allowing up to 25% quantity variation at contracted rates during/after award, and adhere to CPBG/differentials, with a mandatory safety framework battle-tested at terminal facilities.

Target bidders: electrical contractors with experience in industrial terminal environments, capability to execute supply, installation and commissioning within heighted work zones, and compliance with HPCL ATC safety clauses. The bid process demands online EMD submission of ₹63,000 and adherence to vendor financial health prerequisites.

Technical Specifications & Requirements

  • No explicit technical specifications published in the tender data; ATC references detailed attachment for light fittings (LED floodlights, street lights) and cable assemblies (FRLS copper cables, trays, GI poles, junction boxes, MCBs, connectors).
  • EMD: ₹63,000 via RTGS/online; alternative online EMD payment accepted.
  • Safety and on-site execution requirements: work inside an active terminal; non-compliance penalties apply per HPCL safety framework.
  • Delivery/installation scope includes erection of 12m GI poles, cable laying, and related accessories as per ATC attachment.
  • Price variation up to 25% allowed; extended delivery considerations per option clause.

Terms, Conditions & Eligibility

  • EMD: ₹63,000; payment via RTGS/online with proof submitted with bid.
  • Security/Performance: 2% security deposit and 5% retention; CPBG option of 5% may be submitted upfront.
  • Delivery window: as per ATC, with option-based extension rules; penalties for safety non-compliance.
  • Financial integrity: bidders must declare no liquidation/bankruptcy and provide undertaking.
  • Documents: GST, PAN, experience certificates, financial statements, OEM authorizations, technical compliance, and safety certifications as per ATC.
  • Contract execution: supply, installation and commissioning at HPCL Cochin Black Oil Terminal with safety compliance and height access provisions.

Key Specifications

  • No explicit item-level specs in tender data; refer ATC attachment for exact product lists

  • LED lighting categories include 300W, 200W, 100W, 80W, and smaller panel lights

  • Cable types referenced: 5C 6 SQMM EPR PCP, 4C 10 SQMM FRLS Cu, 4C/3C FRLS cables

  • Cable trays, GI poles (12m), junction boxes, MCBs, and connectors required

  • Safety and execution standards tied to HPCL ATC safety requirements and terminal access

Terms & Conditions

  • EMD ₹63,000 and RTGS/online payment with bid submission proof

  • 2% security deposit and 5% retention; CPBG 5% upfront possible

  • 25% quantity variation allowed during/after award at contracted rates

  • Delivery timing governed by original order plus option extension formula

  • Strict safety provisions due to ongoing terminal operations; penalties for non-compliance

Important Clauses

Payment Terms

EMD ₹63,000 via online transfer; CPBG option 5% upfront; payment proofs required with bid

Delivery Schedule

Delivery period linked to original order; extension calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Penalties apply for safety non-compliance; HPCL safety clause penalties specified in ATC

Bidder Eligibility

  • Experience in supply, installation and commissioning of lighting and electrical systems in industrial/terminal environments

  • Financial statements demonstrating solvency and no bankruptcy/liquidation

  • Ability to meet safety requirements for work at height inside an operating terminal

  • Compliance with EMD, CPBG, and online payment provisions

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Bill of Quantities (BOQ) 32 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 300W LED Floodlight As per tender document 20 each buyer235.hpcl.kl 30
2 200W LED Floodlight As per tender document 21 each buyer235.hpcl.kl 30
3 200W FLP LED Floodlight As per tender document 3 each buyer235.hpcl.kl 30
4 100 WATTS STREET LIGHT As per tender document 15 each buyer235.hpcl.kl 30
5 100 WATTS FLOOD LIGHT As per tender document 16 each buyer235.hpcl.kl 30
6 80 WATTS COB LIGHT As per tender document 70 each buyer235.hpcl.kl 30
7 80 WATTS LED DRIVE As per tender document 70 each buyer235.hpcl.kl 30
8 60 WATTS STREET LIGHT As per tender document 10 each buyer235.hpcl.kl 30
9 48 WATTS SQUARE PANEL LED LIGHT As per tender document 20 each buyer235.hpcl.kl 30
10 18 WATTS ROUND PANEL LED LIGHT As per tender document 10 each buyer235.hpcl.kl 30
11 5C 6 SQMM EPR PCP CABLE CU As per tender document 45 m buyer235.hpcl.kl 30
12 Laying of 5C 6 SQMM EPR PCP CABLE in High mast As per tender document 45 m buyer235.hpcl.kl 30
13 4C 10 SQMM FRLS CABLE CU As per tender document 1,500 m buyer235.hpcl.kl 30
14 Laying of 4C 10 SQMM FRLS CABLE Cable tray As per tender document 1,200 m buyer235.hpcl.kl 30
15 4C 6 SQMM FRLS CABLE CU As per tender document 320 m buyer235.hpcl.kl 30
16 Laying of 4C 6 SQMM FRLS CABLE Cable tray As per tender document 100 m buyer235.hpcl.kl 30
17 4C 2.5 SQMM FLEXIBLE CABLE CU As per tender document 180 m buyer235.hpcl.kl 30
18 3C 2.5 SQMM FRLS CABLE CU As per tender document 180 m buyer235.hpcl.kl 30
19 Laying of 3C 2.5 SQMM FRLS CABLE Cable tray As per tender document 120 m buyer235.hpcl.kl 30
20 Erection of 12m Pole GI As per tender document 1 ls buyer235.hpcl.kl 30
21 JUNCTION BOX FLP As per tender document 9 each buyer235.hpcl.kl 30
22 Double compression cable glands As per tender document 24 each buyer235.hpcl.kl 30
23 30A 10WAY CONNECTOR As per tender document 9 each buyer235.hpcl.kl 30
24 10A 2P MCB As per tender document 9 each buyer235.hpcl.kl 30
25 CABLE TRNCH EXCAVATN LAYNG SAND BRICK As per tender document 180 m3 buyer235.hpcl.kl 30
26 4 SQMM FRLS Single core Colour Red As per tender document 200 m buyer235.hpcl.kl 30
27 4 SQMM FRLS Single core Colour Blue As per tender document 200 m buyer235.hpcl.kl 30
28 2.5 SQMM FRLS Single core Colour Red As per tender document 200 m buyer235.hpcl.kl 30
29 2.5 SQMM FRLS Single core Colour Blue As per tender document 200 m buyer235.hpcl.kl 30
30 1.5 SQMM FRLS Single core Colour Red As per tender document 200 m buyer235.hpcl.kl 30
31 1.5 SQMM FRLS Single core Colour Blue As per tender document 200 m buyer235.hpcl.kl 30
32 1.5 SQMM FRLS Single core Colour Green As per tender document 200 m buyer235.hpcl.kl 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply/installation projects

4

Financial statements or solvency documents

5

EMD submission proof (online transfer receipt)

6

Technical bid documents and compliance certificates

7

OEM authorization letters (if applicable)

8

Safety compliance certifications and installation qualifications

9

Any licenses for working at height or terminal facilities

Corrigendum Updates

2 Updates
#1

Update

09-Dec-2025
#2

Update

09-Dec-2025

Extended Deadline

16-Dec-2025, 5:00 pm

Opening Date

16-Dec-2025, 5:30 pm

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for HPCL lighting and cabling tender in Ernakulam Kerala 2025?

Bidders must submit GST, PAN, experience and financial documents, plus EMD of ₹63,000 via RTGS/online with proof. Include OEM authorizations and ATC compliance. Ensure safety certifications for terminal work, and comply with 2% security deposit and 5% retention; CPBG option may be paid upfront.

What documents are required for HPCL Cochin terminal lighting bid 2025?

Required documents include GST certificate, PAN, experience certificates for similar projects, financial statements, online EMD proof, technical bid and compliance certificates, OEM authorizations, and safety certifications relevant to terminal work and height operations.

What are the delivery terms for HPCL electrical works tender in Kerala?

Delivery is governed by the original delivery order with an option-based extension formula: extended time = (increased quantity/original quantity) × original delivery period, with a minimum 30 days. Penalties may apply for safety non-compliance during terminal work.

Which safety requirements are mandatory for HPCL Cochin terminal work?

Contractors must adhere to HPCL safety provisions for running terminals, implement all safety procedures, and face penalties for non-compliance as detailed in the ATC attachment associated with the tender.

What is the EMD amount for the HPCL lighting and cables tender 2025?

The EMD amount is ₹63,000, payable online via RTGS or internet banking to HPCL's SBI account; proof of payment must be uploaded with the bid submission.

What is the scope of works included in the HPCL Cochin tender?

Scope includes supply, installation and commissioning of LED floodlights and street lights, associated cables (FRLS and EPR), trays, 12m GI poles, junction boxes, MCBs, connectors, and related erection works at the Cochin terminal.

What are the key eligibility criteria for bidders in this HPCL tender?

Eligibility requires prior experience in similar lighting and cabling projects, financial solvency, no liquidation or bankruptcy, and compliance with online EMD, CPBG, and safety standards for terminal environments.

How does the 25% quantity option affect bids for this HPCL project?

The purchaser may increase or decrease the bid quantity up to 25% at contracted rates at the time of award or during the contract, with delivery extensions calculated per the option clause and minimum 30 days.