GEM

Gandhinagar District Police Office GPS Tracking System Tender Gujarat 2025 - SBAS, EASY Embedded Assist, Always Locate

Bid Publish Date

07-Nov-2025, 6:02 pm

Bid End Date

05-Dec-2025, 3:00 pm

Bid Opening Date

24-Nov-2025, 3:30 pm

Location

GANDHINAGAR , GUJARAT

Latest Corrigendum Available

Progress

Issue07-Nov-2025, 6:02 pm
Corrigendum21-Nov-2025
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Firms must demonstrate 3 years govt procurement experience with similar GPS products
  • • Consortium option allowed; all members share equal execution responsibility
  • • SBAS compatibility and EASY Embedded Assist System are mandatory technical points
  • • Must provide Data Sheet and OEM authorizations; End User Certificate via Buyer format
  • • Delivery quantity flexibility up to 25% during contract and extended periods
  • • GST responsibility lies with bidder; reimbursement as actuals or applicable rate
  • • Bid must address 1:1 data sheet verification to avoid rejection
  • • Installation, commissioning, testing, configuration, and training are required

Categories 3

SATELLITE ACCESS EQUIPMENT VEHICLE TRACKING SYSTEM TRACKING SYSTEM

Tender Overview

The opportunity is issued by the Gandhinagar District Police Office under the Gujarat Home Department for a GPS Tracking System. Targeted procurement includes advanced GPS with embedded AGPS (EASY) and the proven "always Locate Technology". Key features include minimum SBAS compatibility, modem type details, and alert/notification capabilities. The contract includes a flexible quantity option under a 25% variation clause, with delivery terms tied to last delivery order date and extended periods. The supplier should demonstrate prior government experience and provide a data sheet to verify specifications. Location context is Gujarat, Gandhinagar; category focuses on hardware, software, and integration for law enforcement use. The tender emphasizes data sheet verification, consortium options, and End User Certificate alignment. A 3-year+ government supply track record is expected. A 100% data-driven evaluation will rely on functional specs and bid compliance rather than marketing claims. Overall, the tender seeks a robust, field-ready GPS solution with formal documentation and post-sale support.

Technical Specifications & Requirements

  • Category: GPS Specification
  • Key items: Type of modem; Acquisition channels (minimum); SBAS compatibility; Built-in GPS with Embedded Assist System (EASY); Always Locate Technology
  • General feature: Alert/Notification method
  • Warranty: Specified warranty term (not detailed in the data)
  • Integration: Data Sheet alignment; End User Certificate provisions; consortium participation allowed with equal responsibility
  • Eligibility basics: 3 years of regular govt supply experience; data sheets and OEM authorizations as required
  • Delivery considerations: Option to increase quantity up to 25%; delivery schedule tied to last original delivery date
  • GST advisory: Bidder to determine GST; reimbursement per actuals or applicable rates

Terms, Conditions & Eligibility

  • EMD/financial terms: Not specified in the data; bidders must note option clause and GST handling
  • Experience: Minimum 3 years of supplying similar GPS products to Central/State Govt/PSU; contracts to be submitted
  • Consortium: Permitted with equal responsibility; leader designation required; undertaking to be uploaded
  • Documentation: Data Sheet of offered products; End User Certificate in Buyer format; GST/PAN/financials as applicable
  • Installation & training: Installation, commissioning, testing, configuration, and training included
  • Data verification: Any mismatch between data sheet and product specs can lead to bid rejection

Key Specifications

  • GPS tracking system with embedded GPS and EASY (Embedded Assist System)

  • Minimum Acquisition Channels (as specified in tender data)

  • SBAS compatibility for satellite augmentation

  • Always Locate Technology feature enabled

  • Alert/Notification mechanism specification

  • Warranty terms to be specified in data sheet

Terms & Conditions

  • Delivery may be increased by up to 25% of bid quantity during contract

  • 3 years govt procurement experience required; contracts to be submitted

  • Consortium allowed; data sheet and OEM authorizations mandatory

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or as per applicable rate; no fixed GST guidance in tender data

Delivery Schedule

Delivery period linked to last date of original delivery order; extended time proportional to increased quantity with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; implied via delivery extension terms and performance compliance

Bidder Eligibility

  • Must have 3 years govt/PSU GPS product supply experience

  • Provide data sheet and OEM authorization

  • No liquidation or bankruptcy proceedings; attach undertaking

Past Similar Tenders (Historical Results)

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Posted: 11 March 2025
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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GPS Specification Type Of Modem Multi Band GPRS Modem
GPS Specification Acquisition Channels (Minimum) 50, 100 Or higher
GPS Specification Compatible Satellite-based Augmentation System (SBAS) Wide Area Augmentation System (WAAS), European Geostationary Navigation Overlay Service (EGNOS), MTSAT Satellite Augmentation System (MSAS), GPS-aided GEO Augmented Aavigation (GAGAN)
General The tracking system has built-in GPS combining with advanced AGPS called EASY (Embedded Assist System) and proven "always Locate Technology" In Compliance
Software Feature Alert/Notification method Server Based and SMS Both
Warranty Warranty 1, 2, 3 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing 3 years govt procurement

4

Financial statements or solvency evidence

5

EMD/Security deposit documents (as applicable per later guidance)

6

Technical data sheet of offered GPS system

7

OEM authorization / consortium undertaking

8

End User Certificate ( Buyer format )

Corrigendum Updates

1 Update
#1

Update

21-Nov-2025

Extended Deadline

05-Dec-2025, 3:00 pm

Opening Date

05-Dec-2025, 3:30 pm

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the GPS tracking system tender in Gandhinagar Gujarat 2025

Bidders must meet several eligibility criteria for this GPS procurement in Gandhinagar. Required qualifications include 3 years of government GPS supply experience, data sheet alignment, and OEM authorizations. Submit GST details, PAN, and End User Certificate in Buyer format, plus consortium undertaking if applicable. Delivery terms include 25% quantity variation with extension provisions.

What documents are required for the GPS tender in Gujarat

Essential documents include GST registration, PAN card, experience certificates showing govt contracts, financial statements, data sheet of offered GPS system, OEM authorization, and End User Certificate in the buyer format. Consortium undertakings are required if bidders form a team; ensure data sheets match product specifications.

What technical specifications are required for SBAS GPS tender

The GPS system must support SBAS interoperability and include an embedded EASY system with Always Locate technology. Required additional features include a robust alert/notification mechanism and a defined warranty. Provide explicit modem type and acquisition channel details in the data sheet to verify SBAS compatibility.

When is the delivery timeline for the Gandhinagar GPS bid

Delivery terms align with the last date of the original delivery order. If quantity increases by up to 25%, the extended delivery period is calculated as (additional quantity/original quantity) × original days, with a minimum extension of 30 days. Ensure readiness for phased installation and training.

What are the GST terms for the Gujarat GPS procurement

Bidders must determine applicable GST themselves; the purchaser will reimburse GST at actuals or applicable rates, whichever is lower, up to the quoted percentage. Ensure clear GST breakdown in the bid and verify tax invoices per government norms.

What experiences are required for the GPS vendor in Gujarat

The vendor or OEM must have at least 3 years of regular manufacture and supply of similar GPS products to central/state govt bodies or PSUs. Provide copies of contracts showing annual quantities and ensure at least one project has substantial value in prior years.

How to submit the data sheet and End User Certificate

Attach a comprehensive Data Sheet for the offered GPS solution, ensuring all parameters match the tender's technical requirements. Include OEM authorization and provide the End User Certificate in the buyer’s standard format. Mismatches or missing documents can lead to bid rejection.

What is the consortium submission rule for this GPS tender

Consortia may bid with multiple sellers, with one leader. Each member holds equal responsibility for execution. Upload an undertaking confirming joint responsibility and ensure the Data Sheet and certifications cover all consortium members’ capabilities and deliverables.