GEM

Urban Development Department Uttar Pradesh Lighting Pole Supply Tender 2025 Tubular Street Light Poles V2 Q3 UP

Bid Publish Date

20-Nov-2025, 2:08 pm

Bid End Date

01-Dec-2025, 3:00 pm

Bid Opening Date

01-Dec-2025, 3:30 pm

Location

JAUNPUR , UTTAR PRADESH

Progress

Issue20-Nov-2025, 2:08 pm
AwardPending
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Quantity

15

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM turnover criteria explicitly mentioned; ensure OEM documentation demonstrates financial strength
  • • Technical certifications/standards: No explicit standards listed; prepare to demonstrate conformity to street lighting pole specifications
  • • Special clauses: Option clause allows ±25% quantity adjustments and extended delivery time with defined formula
  • • Eligibility criteria: 3-year turnover requirement for bidder and OEM; service centres in every consignee state
  • • Warranty/AMC: Not specified in available data; prepare to clarify post-installation support terms
  • • Penalties/Performance bonds: Not defined in provided terms; confirm if LD/BD penalties apply in final bid
  • • Delivery/Installation: Scope includes installation, testing, commissioning, operator training
  • • Delivery location: Uttar Pradesh; service centres must be in-state for each consignee

Categories 2

AD FILM LIGHTING

Tender Overview

The Urban Development Department Uttar Pradesh invites bids for the Lighting Pole or Post and Hardware - Tubular Street Light Poles (V2) (Q3) category. Scope covers Supply, Installation, Testing, Commissioning of Goods, and training of operators, with statutory clearances if required. The bid mandates both bidder and OEM turnover criteria and requires a functional service centre in the state for each consignee location. Turnover and OEM turnover criteria are defined in the tender terms, with option clauses allowing quantity variation up to 25%. No BOQ items are listed, indicating a potentially broad or placeholder itemization. The tender emphasizes delivery timelines linked to the original and extended delivery periods and the possibility of quantity adjustments during contract execution. This notice is positioned as a local procurement opportunity under the Uttar Pradesh urban development framework, with emphasis on compliance, availability of service infrastructure, and post-award support.

Technical Specifications & Requirements

  • Product category: Tubular street light poles (V2) with Q3 classification under lighting hardware.
  • Scope: Supply, Installation, Testing, Commissioning, and operator training; includes any necessary statutory clearances.
  • Standards or certifications: Not specified; bidders should infer from product category and local norms.
  • Quantities: Not disclosed; quantity variation up to 25% permitted under option clause.
  • OEM considerations: OEM turnover criteria apply; bidders must show turnover alignment with tender rules; service centre requirement in each consignee state.
  • Delivery: Delivery terms reference an original period and possible extension with formula, minimum 30 days; exact timelines not provided.
  • BOQ: No items listed, suggesting a potentially open-ended or placeholder schedule.

Terms, Conditions & Eligibility

  • EMD: Not specified in the available data; bidders should confirm via the bid document.
  • Turnover requirements: Minimum average annual financial turnover over last 3 years; both bidder and OEM turnover criteria referenced; documentary evidence required (audited balance sheets or CA/Cost Accountant certificates).
  • Service & Support: Functional service centre in the State for each consignee location is required; ensures local maintenance and support.
  • Option clause: Purchaser may increase/decrease quantity by up to 25% during contract; delivery period calculations linked to original/extended delivery periods with minimum 30 days.
  • Documentation: Bidders must upload turnover proof, service capabilities, and OEM authorizations as part of the bid; GST/PAN and financial documents likely required per standard tender practice.
  • Delivery & payment terms: Specifics not disclosed; standard procurement practice would apply upon contract award.

Key Specifications

    • Product: Tubular Street Light Poles (V2) with Q3 specification
    • Scope: Supply, Installation, Testing, Commissioning and operator training
    • Delivery: Potential quantity variation up to 25%; delivery period tied to original/extended terms
    • Turnover: 3-year average turnover criteria for bidder and OEM
    • Service: Functional Service Centre presence in the State for each consignee

Terms & Conditions

  • Key term: Option clause allows ±25% quantity change during and after contract

  • Key term: Turnover requirements require 3-year average turnover for bidder and OEM

  • Key term: Service centres must operate in Uttar Pradesh for all consignee locations

Important Clauses

Payment Terms

Not specified in provided data; verify in bid documents for milestones and advance/payment schedule

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period if option clause exercised with formula

Penalties/Liquidated Damages

Not defined here; confirm LD provisions and performance bonds in final tender terms

Bidder Eligibility

  • 3-year average turnover requirement for bidder and OEM

  • Functional Service Centre presence in Uttar Pradesh for each consignee

  • Evidence via audited Balance Sheets or CA/Cost Accountant certificate

  • Compliance with option-quantity variation and delivery-time calculations

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA/Cost Accountant turnover certificates for last 3 years

4

OEM authorization or proof of OEM turnover (if bidding as system integrator)

5

Proof of functional Service Centre in Uttar Pradesh (state-wise)

6

Experience certificates for similar supply/installation projects

7

Technical bid documents and compliance certificates (if any)

8

Any statutory clearances relevant to installation and commissioning

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for tubular street light poles tender in Uttar Pradesh 2025

Bidders should ensure they meet 3-year turnover criteria for both bidder and OEM, provide audited financial statements, and demonstrate a functional Service Centre in Uttar Pradesh. Include OEM authorizations, turnover proofs, and technical compliance documents, then submit along with the supply, installation, testing, commissioning plan.

What documents are required for UP lighting pole procurement bid

Required documents include GST registration, PAN, 3-year turnover certificates or audited statements, OEM authorization, evidence of service centres in Uttar Pradesh, experience certificates for similar projects, and technical compliance documents. Prepare in advance and upload with the bid package.

What are the delivery terms for Uttar Pradesh tubular pole tender

Delivery terms permit an original delivery period with potential extension; quantity may vary by up to 25% during contract. Time extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Which standards or certifications apply to street light poles UP

The tender data does not specify standards; bidders should ensure conformity with typical street lighting pole specs and be ready to provide IS or local equivalent certifications, plus OEM turnover documentation and installation qualifications.

What is the scope of supply for UP lighting poles tender

Scope includes Supply, Installation, Testing, Commissioning of tubular street light poles and training of operators; and provision of any statutory clearances required, as per tender terms.

When is the bid submission deadline for UP lighting pole tender

Deadline details are not provided in the available data; bidders must refer to the official bid notice or portal for the exact submission date and ensure timely preparation of all mandatory documents.

How to verify OEM turnover requirement for UP pole tender

Obtain and submit the OEM's certified audited balance sheets or CA/Cost Accountant turnover certificates for the last three financial years; if OEM is newly formed, use completed years post-incorporation to calculate average turnover per tender rules.

What is the service centre requirement for Uttar Pradesh poles procurement

Bidder/OEM must have a functional service centre in the State of each consignee location in Uttar Pradesh to enable maintenance and support for installed poles, with contactable technicians and spare parts availability.

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