GEM

Kolkata Port Trust Laptop Procurement Tender 2025 in West Bengal for Entry/Mid & High End Notebooks with IPv6 Ready IT Equipment

Bid Publish Date

03-Dec-2025, 4:23 pm

Bid End Date

24-Dec-2025, 3:00 pm

EMD

₹88,733

Progress

Issue03-Dec-2025, 4:23 pm
AwardPending
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Quantity

59

Category

Entry and Mid Level Laptop - Notebook

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

The procurement is issued by Kolkata Port Trust for Entry and Mid Level Laptop - Notebook (Q2) and High End Laptop - Notebook (Q2) categories. The contract targets hardware capable of ongoing government procurement standards, with an EMD of ₹88,733 and an estimated value not disclosed. Deliverables include delivery and installation at the Office of Senior Deputy Manager, Administration Division, Haldia Dock Complex, Haldia Township, West Bengal 721607. An option clause allows up to 25% quantity variation during contract execution, with delivery timelines recalculated per the clause formula. This tender emphasizes non-obsolescence (minimum 5 years residual market life) and IPv6 readiness from day one, plus secure on-site loading/unloading. Unique submission requirements include corporate financial health and a malware-free hardware guarantee.

Technical Specifications & Requirements

  • Product category: Laptop/Notebook (Entry/Mid and High End) under government procurement norms.
  • Standards & readiness: IPv6 ready IT equipment; hardware/software must be free of embedded malicious code (Malicious Code Certificate).
  • Delivery scope: Delivery and installation/commissioning at Haldia Dock Complex, Jawahar Tower, Haldia Township, West Bengal.
  • Lifecycle & obsolescence: Products must have at least 5 years residual market life; not declared end-of-life by OEM before this period.
  • Experience: Bidder or OEM must have supplied similar government category products for at least 3 years prior to bid opening.
  • EMD: ₹88,733.
  • Other conditions: Loading/unloading at yard within supplier scope; address validation and supplier compliance with OEM/manufacturer requirements.

Terms, Conditions & Eligibility

  • Option clause: Purchaser can increase/decrease quantity up to 25% during and post contract at contracted rates.
  • Delivery timeline: Based on original delivery period with extended time rules, minimum 30 days for added quantity.
  • Financial standing: Bidder must not be under liquidation or bankruptcy; must upload undertaking.
  • Vendor code/documents: PAN, GSTIN, cancelled cheque, EFT mandate, and related vendor creation documents.
  • IPv6 readiness: IT equipment required to be IPv6-ready from day one.
  • Warranty/penalties: Penalties and warranty terms to be as per standard government contract norms; specific LD terms not disclosed.

Key Specifications

  • Product category: Entry/Mid Level Laptop - Notebook (Q2) and High End Laptop - Notebook (Q2)

  • EMD: ₹88,733

  • Delivery location: Haldia Dock Complex, Jawahar Tower, Haldia Township, West Bengal 721607

  • IPv6 readiness required from day one

  • Minimum 5 years residual market life (not end-of-life by OEM before period)

  • Experience criterion: 3 years supplying similar govt category products

  • Malicious Code Certificate required

  • Quantity option: up to 25% increase/decrease

Terms & Conditions

  • EMD amount ₹88,733 to accompany bid

  • Up to 25% quantity variation at contracted rates

  • Delivery/installation at Haldia Dock Complex, West Bengal

Important Clauses

Payment Terms

Not specified in detail; standard govt contract terms apply per order with possible staged payments upon delivery and installation.

Delivery Schedule

Delivery period to be calculated per option clause; minimum additional time 30 days for increased quantity.

Penalties/Liquidated Damages

Not detailed; penalties to follow standard procurement norms; LDs subject to contract terms.

Bidder Eligibility

  • Regularly manufactured and supplied similar category to central/state govt or PSU for 3 years

  • Not under liquidation or bankruptcy; valid undertaking submitted

  • Non-obsolete product with at least 5 years residual market life

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Undertaking of non-liquidity/bankruptcy

6

Proof of 3 years experience in supplying similar govt category products (contracts/curchase orders)

7

OEM authorization (if applicable) for supplied models

8

Malicious Code Certificate confirming no embedded malware

9

Any required bid compliance certificates per vendor registration

Frequently Asked Questions

How to bid for Kolkata Port Trust laptop tender in West Bengal 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and a non-liquidity undertaking. Provide OEM authorization if required, and demonstrate 3 years of govt supply experience for similar laptops. Include Malicious Code Certificate and confirm IPv6 readiness of the hardware.

What are the EMD requirements for this Kolkata Port laptop tender?

The EMD is ₹88,733. Submit via online payment or bank guarantee as per tender terms. Include EMD document with bid and ensure the same bidder is not under liquidation or bankruptcy, with supporting financial statements.

What technical standards are mandatory for laptops in this bid?

Laptops must be IPv6 ready from day one and free from embedded malicious code, evidenced by the Malicious Code Certificate. Ensure hardware supports standard government compliance and long OEM support life of at least 5 years.

What is the delivery location and installation scope for the laptops?

Delivery is at the Office of the Senior Deputy Manager, Administration Division, Haldia Dock Complex, Jawahar Tower, Haldia Township, West Bengal 721607. Installation and commissioning are included under the scope of supply by the supplier.

How does the 25% quantity option affect delivery timelines?

Option clause allows up to 25% quantity variation at contracted rates. Delivery period for added quantity is recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What experience must bidders demonstrate for govt laptop supply?

Bidders or OEMs must have supplied similar laptops to Central/State Govt or PSU for at least 3 years prior to bid opening, with copies of contracts showing yearly quantity commitments.

What documents are mandatory alongside the bid submission?

Mandatory documents include PAN, GSTIN, cancelled cheque, EFT mandate, non-liquidity undertaking, OEM authorizations, and evidence of 3-year govt sector supply experience; include Malicious Code Certificate.

Is there any warranty or penalty clause explicitly stated?

Warranty/penalties follow standard govt contract norms; specific LD terms are not detailed in the provided terms. Bidders should anticipate typical warranty periods and LDs as per procurement policy.

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