GEM

The Automotive Research Association Of India DGPS Receiver Base Unit & Rover Controller Tender Pune Maharashtra 2025

Bid Publish Date

10-Dec-2025, 9:21 am

Bid End Date

20-Dec-2025, 10:00 am

Location

PUNE , MAHARASHTRA

Progress

Issue10-Dec-2025, 9:21 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM authorization required for distributor bids
  • • Android-based rover controller paired with DGPS base unit
  • • Data Sheet upload mandatory; strict parameter verification
  • • Training requirement: 4 employees, 2 days at ARAI Kothrud, Pune
  • • Invoice to consignee with GSTIN; installation accessories included
  • • Option clause permits ±25% quantity variation; delivery timeline adjusts accordingly
  • • Non-obsolescence requirement: product must have at least 1 year residual market life
  • • GST applicability to be determined by bidder; reimbursement terms clarified

Categories 5

DIFFERENTIAL GLOBAL POSITIONING SYSTEM DGPS PARTS OF GUNS RADAR AND SONAR SYSTEMS AND COMPONENTS GLUCOSE MONITORS

Tender Overview

Organization: The Automotive Research Association Of India. Product: DGPS receiver (BASE UNIT + ROVER CONTROLLER) with ACCESSORIES, Android-based rover controller. Location: Pune, Maharashtra (training site: ARAI Kothrud, Pune). Training: 4 employees, 2 days. Option clause permits ±25% quantity variation at contract award and during currency, with delivery time adjustments. No BOQ items reported, but the scope includes essential installation accessories and training. The tender requires a current data sheet and OEM authorization, ensuring non-obsolescence and market life of minimum 1 year post-acceptance. Key differentiators include OEM authorization, data-sheet verification, and training deliverables. Unique aspects involve training at the specified Pune venue and integration with DGPS components.

Technical Specifications & Requirements

  • Scope: DGPS base unit + rover controller (Android-based) with related accessories; training for 4 employees; installation and commissioning support.
  • Documentation: Upload Data Sheet with bid; ensure parameters match offered product; mismatch risks bid rejection.
  • Eligibility & OEMs: Manufacturer Authorization required when bidding via authorized distributors; provide OEM details including name, designation, address, email, phone.
  • Delivery & Invoicing: Invoice in consignee name with GSTIN; delivery period as per option clause; 25% quantity variation allowed; training conducted at ARAI Kothrud, Pune.
  • Compliance: GST applicability to be confirmed by bidder; GST reimbursed as actuals or applicable rate, whichever is lower.

Terms, Conditions & Eligibility

  • EMD/Financials: GST applicability to be determined by bidder; no explicit EMD value stated in available terms.
  • Documents for Vendor Code: PAN, GSTIN, cancelled cheque, EFT mandate; Data Sheet alignment mandatory.
  • Training: 4 trainees; 2 days; venue: ARAI Kothrud, Pune.
  • Warranty/Support: Essential accessories included for installation; invoicing to consignee; OEM authorization required for distributor bids.
  • Delivery & Penalties: Option-based delivery variations; minimum 30 days extra time if extended; no end-of-life declaration for offered products within 1 year residual market life.

Key Specifications

    • Product: DGPS receiver (BASE UNIT + ROVER CONTROLLER) with ACCESSORIES
    • Platform: Android-based rover controller
    • Training: for 4 employees, 2 days at ARAI Kothrud, Pune
    • Documentation: Data Sheet uploaded, match with offered specs
    • Compliance: Manufacturer Authorization required for distributors
    • Invoicing: consignee name with GSTIN

Terms & Conditions

  • EMD not explicitly stated; GST handling per bidder guidance

  • 25% quantity variation allowed during/after contract award

  • Data Sheet alignment mandatory; OEM authorization required

  • Training deliverables: 4 personnel, 2 days at Pune venue

  • Installation accessories must be included in supply

  • Invoice to consignee with GSTIN; GST reimburseable as actuals or lower rate

Important Clauses

Payment Terms

GST applicability determined by bidder; reimbursement as actuals or lower rate

Delivery Schedule

Delivery period adjustable with option clause; minimum 30 days extension if quantity increased

Penalties/Liquidated Damages

Not specified in available terms; delivery extensions governed by option clause

Bidder Eligibility

  • Authorized OEM authorization for the DGPS system (if bidding through distributor)

  • Data Sheet alignment with offered specifications

  • Non-obsolescence commitment with minimum 1 year residual market life

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT mandate certified by bank

5

Data Sheet of offered DGPS system

6

Manufacturer Authorization / OEM authorization

7

Bidder code creation documents as applicable

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the DGPS receiver tender in Pune 2025

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheet; OEM authorization is required if bidding via an authorized distributor. The bid must demonstrate non-obsolescence with at least 1 year residual market life, and training for 4 personnel is stipulated at ARAI Kothrud, Pune, over 2 days.

What documents are required for vendor code creation for this tender

Submit PAN, GSTIN, cancelled cheque, EFT mandate; Data Sheet matching the offered DGPS system; Manufacturer Authorization if applicable; ensure 4-training attendees and venue details are included; invoice must be issued in consignee name with GSTIN.

What are the key technical requirements for the DGPS system

The tender covers a DGPS receiver base unit with an Android-based rover controller plus accessories; data sheet must align with offered specs; no detailed numerical specs are published, so bidders should ensure OEM authorization and maintain market life validity for 1+ year.

When is the delivery and option clause applicable for quantity changes

The purchaser may increase/decrease quantity up to 25% at contract award and during the currency; delivery period extends based on the formula (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What are the GST considerations in this bid

GST applicability is to be checked by the bidder; the bidder’s GST rate will be reimbursed at actuals or the applicable lower rate, subject to the bid’s quoted GST percentage. Ensure the consignee GSTIN is used for invoicing.

What training provisions are included in this procurement

Training is mandatory for 4 employees, conducted for 2 days at ARAI Kothrud, Pune; ensure training delivery is included in the bid price and document training schedule and attendee details in the submission.

What precautions ensure data sheet alignment with the product

Upload a complete Data Sheet that precisely matches the DGPS base unit and Android rover controller features; any mismatch may cause bid rejection. Include performance, interfaces, power, and accessory lists to enable verification.

Who can submit the bid for this OEM-authenticated DGPS system

Bids may be submitted by the OEM or Authorized Distributor with proper Authorization Form; include full OEM contact details, address, email, and phone; ensure the vendor code documentation is complete and consistent with the Data Sheet.