GEM

Damodar Valley Corporation Transportation of Coal Consultants Tender 2025 Patna NPC NPC Patna Schedule of Rates

Bid Publish Date

11-Nov-2025, 5:59 pm

Bid End Date

16-Dec-2025, 2:00 pm

Value

₹11,50,000

Location

KOLKATA , WEST BENGAL

Latest Corrigendum Available

Progress

Issue11-Nov-2025, 5:59 pm
Corrigendum09-Dec-2025
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • NPC Patna authorization requirement for bid submission
  • • Single Tender Basis with 25% quantity/duration flex
  • • Excess settlement option enabling additional charges with documentation
  • • Estimated project value ₹11,50,000 for SoR preparation
  • • No BOQ items; focus on transportation cost modeling for coal movements
  • • Milestone/Deliverable based consultancy arrangement
  • • Scope includes rehandling costs at sidings Kusmahi and Biratoli

Categories 1

TRANSPORTATION

Tender Overview

Damodar Valley Corporation invites a consultant to prepare the Schedule of Rates (SoR) for the transportation of coal from the DVC Tubed Coal Mines, Latehar to the Kusmahi and Biratoli Goods Shed Sidings, including coal rehandling at the siding. The engagement is Milestone/Deliverable Based with an estimated value of ₹11,50,000. The procurement is processed on a Single Tender Basis and submission is restricted to National Productivity Council (NPC), Patna or its sole authorized dealer/distributor. The contract allows quantity/duration adjustments up to 25% and supports an excess settlement option for additional charges up to a defined percentage. The scope emphasizes formal rate scheduling, cost benchmarking, and compliance with service delivery milestones.

Technical Specifications & Requirements

  • Scope: Development and submission of a comprehensive Schedule of Rates for coal transport including routing, mileage, vehicle types, loading/unloading, and coal rehandling costs at sidings.
  • Deliverables: SoR document with itemized rates, unit measurements, and escalation provisions; optional addons/charges per excess settlement terms.
  • Process Constraints: Single tender submission via NPC Patna or authorized dealer; adherence to bid ATC terms; contract quantity/duration adjustments up to 25% post-issuance.
  • Value & Scope Clarity: Estimated value ₹11,50,000; no BOQ items listed.
  • Standards & Compliance: Not specified in the public data; bidders should align to standard consulting and procurement practices for rail/siding transport cost modeling.

Terms, Conditions & Eligibility

  • Bid Restriction: Only NPC Patna or its authorized dealer can submit bids; non-compliant bids will be rejected at bid opening.
  • EMD & Financials: EMD amount not disclosed; bidders should verify applicable security requirements in the ATC.
  • Contract Flexibility: Option to increase/decrease contract quantity or duration up to 25%.
  • Excess Settlement: Additional charges allowed up to a defined percentage; must declare applicability with supporting documents.
  • Payment & Delivery: Specific payment terms not provided; delivery milestones to be defined in the final contract.
  • Documentation: Standard GST, PAN, experience certificates, and technical compliance documents expected per ATC.

Key Specifications

  • Transportation consultation for coal from Latehar mines to Kusmahi/Biratoli sidings

  • Prepare itemized Schedule of Rates (SoR) including loading, unloading, and rehandling

  • Milestone/Deliverable based service with defined milestones

  • Contract quantity/duration adjustments up to 25% post-issuance

  • Excess settlement option for additional charges with documentary support

Terms & Conditions

  • NPC Patna or authorized dealer-only bid submission

  • 25% quantity/duration adjustment cap

  • Excess settlement with required documentation

  • Estimated value ₹11,50,000 for SoR preparation

  • Single Tender Basis with ATC adherence

Important Clauses

Payment Terms

Payment terms to be defined in the contract; ATC indicates milestone-based payments linked to deliverables.

Delivery Schedule

Milestones tied to SoR submission and validation; exact dates to be specified in final contract.

Penalties/Liquidated Damages

Penalties may be defined in final contract for non-compliance with milestones or late delivery; not specified in initial data.

Bidder Eligibility

  • Bid must be submitted by National Productivity Council, Patna or its authorized dealer/distributor

  • Demonstrated experience in transport cost modeling or schedule of rates preparation

  • Compliance with GST, PAN, and standard financial documentation

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar transport/consultancy projects

4

Financial statements or turnover proof (as required by ATC)

5

EMD/Security deposit submission details (as per ATC)

6

Technical bid documents outlining methodology for SoR preparation

7

OEM authorizations or NPC Patna bid authorization if applicable

8

Authorized dealer/distributor authorization letter (for NPC Patna submission)

Corrigendum Updates

3 Updates
#1

Update

09-Dec-2025

Extended Deadline

16-Dec-2025, 2:00 pm

Opening Date

16-Dec-2025, 2:30 pm

#2

Update

02-Dec-2025

Extended Deadline

09-Dec-2025, 2:00 pm

Opening Date

09-Dec-2025, 2:30 pm

#3

Update

25-Nov-2025

Extended Deadline

02-Dec-2025, 2:00 pm

Opening Date

02-Dec-2025, 2:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the coal transport SoR tender in Patna with NPC authorization?

Bidders must be NPC Patna or an authorized dealer/distributor. Prepare GST, PAN, experience certificates, and financials. Submit a methodology for Schedule of Rates, with milestone deliverables, and ensure compliance with ATC terms. The bid requires a single submission channel through NPC Patna.

What documents are required for the Damodar Valley coal transport tender in 2025?

required documents include GST certificate, PAN, experience certificates for similar projects, financial statements, EMD details per ATC, technical bid outlining SoR methodology, and NPC Patna authorization letter if applicable.

What is the estimated contract value and deliverables for this SoR tender?

The estimated value is ₹11,50,000. Deliverables center on preparing a comprehensive Schedule of Rates for coal transport from Latehar to Kusmahi and Biratoli sidings, including rehandling costs and related milestones as defined in the contract.

What are the key eligibility criteria for the NPC Patna tender submission?

Eligibility requires NPC Patna or its authorized dealer submission, demonstrated experience in transport cost or logistics consulting, and compliance with GST, PAN, and financial documentation. Ensure adherence to the 25% contract variation clause.

What is the 25% option clause in this tender and how is it used?

The option clause permits increasing or decreasing contract quantity or duration up to 25% at bid issuance and post-issuance. Bidders must accept revised quantities/durations and adjust pricing accordingly within the specified limit.

When will the milestone-based payment be released for this SoR consultancy?

Specific payment terms are defined in the final contract; the ATC indicates milestone-linked payments. Bidders should expect payments aligned to approval of milestone deliverables once verified by DVC.

What standards or compliance are required for the SoR preparation tender in 2025?

Standards explicitly listed are not provided; bidders should apply standard consulting practices for transport cost modeling and ensure ISI/ISO-like quality controls if referenced in ATC, along with proper documentation and documentary evidence for excess settlement.

How does the excess settlement mechanism affect invoicing for this tender?

Excess settlement allows additional charges up to a defined percentage of the item-level total value, with mandatory supporting documents. The total invoice must not exceed the agreed excess percentage; declare applicability during invoice creation.