GEM

Director, A.H.&V.S., Odisha Fisheries Dept Desktop Computer, MFM, UPS Tender 2025 Odisha

Bid Publish Date

24-Nov-2025, 7:03 pm

Bid End Date

09-Dec-2025, 7:00 pm

Location

KHORDHA , ODISHA

Progress

Issue24-Nov-2025, 7:03 pm
AwardPending
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Quantity

15

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 4

UPS ATM MACHINE MICRO CONTROLLER

Tender Overview

The procuring organization is the Director, A.H.&V.S., Odisha (Cuttack) for the Fisheries and Animal Resources Development Department in Odisha. The tender covers three product categories: Entry and Mid Level Desktop Computer (Q2), Multifunction Machine MFM (V2) (Q2), and Line Interactive UPS with AVR (V2) (Q2), with the location specified as Khordha, Odisha 751001. The procurement requires alignment with distributor/OEM documentation, local service capability, and a published product datasheet; a clear emphasis on after-sales support and model-level data in the public domain differentiates bidders. The bid indicates a flexible quantity clause up to 25% adjustments and a right to cancel bids at any time.

Technical Specifications & Requirements

  • Product scope includes desktop computers, MFM devices, and line-interactive UPS with AVR suitable for government office use in Khordha, Odisha.
  • ATC references include antivirus integration with ISO 20000-1:201*; emphasis on software/security compliance appears in the bid terms.
  • Key evidence requested: model-level datasheets, warranty declarations on OEM letterhead, and OEM authorization certificates for Desktop, MFM, UPS, and antivirus products.
  • Bidders must show local service centers in Odisha (5-6 centers noted) and provide a clear escalation matrix.
  • Documentation in the public domain should include serial numbers and warranty details.
  • The clause requires a bid-compliant product compliance sheet and warranty declaration with OEM seal and manager contact details.

Terms, Conditions & Eligibility

  • Emphasis on post-sale support: functional office in the consignee state and OEM service centers in Odisha.
  • Required documents: product datasheet (model-level), compliance sheet, warranty declaration, and OEM authorization for all offered items.
  • The purchaser reserves rights on quantity variation up to 25% and to cancel bids without explanation.
  • The ATC references Antivirus, with ISO/20000-1:201*** standard, and strict verification of OEM authenticity via local manager details.
  • Non-submission of required documents leads to rejection; bidders must upload all specified certificates and data sheets.

Key Specifications

  • Product names: Entry and Mid Level Desktop Computer, Multifunction Machine (MFM) V2, Line Interactive UPS with AVR V2

  • Region: Odisha (Khordha) with consigned service coverage

  • ATC Antivirus: ISO 20000-1:2013/2019 (as stated) compliance

  • Datasheet requirement: model-level, not just series; include serial numbers and warranty

  • OEM documents: Bid Specific OEM Authorization for Desktop, MFM, UPS, and Antivirus

  • Service capability: Local service centers in Odisha (5-6) and escalation matrix

  • Delivery terms: Option clause up to 25% quantity variation; delivery period aligned to last original delivery order date

Terms & Conditions

  • EMD and payment terms to be provided if applicable; otherwise stated as not disclosed

  • 25% quantity variation rights and potential contract extensions during delivery period

  • Mandatory OEM authorizations and model-level datasheets with public visibility

  • Two-tier vendor credentials: local service presence in Odisha and data sheet compliance

  • ISO 20000-1:201* antivirus standard requirement

Important Clauses

Payment Terms

Payment terms not fully disclosed; bidder documents must include standard OEM warranty declarations and compliance sheets

Delivery Schedule

Delivery period linked to the last date of the original delivery order; option to extend with a minimum 30 days for additional quantity

Penalties/Liquidated Damages

Not explicitly outlined; bid terms allow cancellation at purchaser's discretion; escalation matrix required

Bidder Eligibility

  • Functional office in Odisha with local post-sales capability

  • OEM must have active service centers in Odisha (5-6 centers)

  • Model-level datasheets, compliance sheets, and OEM authorization available publicly

  • Warranty declarations and service escalation matrix provided on OEM letterhead

Past Similar Tenders (Historical Results)

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar desktop/MFM/UPS deployments

4

Financial statements (as required by tender)

5

EMD/Security deposit documents (if applicable)

6

Technical bid documents including model-wise datasheets

7

OEM authorization certificates for Desktop, MFM, UPS, and antivirus

8

Data sheets with model names and warranty information in public domain

9

Service center proof (5-6 centers in Odisha) and escalation matrix

10

Warranty declarations on OEM letterhead with local manager contact details

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for the Odisha desktop, MFM, and UPS tender in Khordha 2025?

Bidders should submit model-level datasheets, OEM authorization certificates for Desktop, MFM, UPS, and antivirus, plus warranty declarations on OEM letterhead. Include service-center proof in Odisha and an escalation matrix. Ensure compliance with ISO/20000-1:201* antivirus standard and 25% quantity variation rights.

What documents are required for the Odisha fisheries electronics tender 2025?

Required documents include GST and PAN, experience certificates for similar deployments, financial statements, EMD documents if applicable, model-level datasheets, OEM authorizations, data sheets with warranty, and a documented service-center network in Odisha.

What are the technical specifications for the Odisha MFM and UPS categories?

The tender calls for category-compliant Desktop, MFM, and Line-Interactive UPS with AVR V2. Exact model numbers are not specified; bidders must provide model-level datasheets, warranty, and compliance with antivirus standards. Delivery terms permit up to 25% quantity variation.

When is the delivery timeline and option clause for quantity variation in Odisha tender?

Delivery starts after the original delivery order; option to extend for additional quantity follows (Quantity increase/original quantity) × original delivery period, minimum 30 days, and may extend to the original delivery period at purchaser’s discretion.

What certifications must be included in the Odisha electronics tender responses?

Bidders must include compliance with antivirus ISO 20000-1:201* and provide OEM authorization certificates. Datasheets must be model-specific, not just series, with public-domain warranty details.

What is required for post-sales support in Odisha per the bid terms?

Bidders must prove functional office presence in Odisha, provide local OEM service centers (5-6), an escalation matrix, and a robust warranty declaration with OEM manager contact details.

How to verify authenticity of offered products in the Odisha procurement?

Submit OEM authorization certificates and data sheets, ensure serial numbers and warranty information are publicly available, and provide OEM local manager contact details for verification.

What is the scope of the 25% option clause in the Odisha tender?

The purchaser may increase or decrease quantity by up to 25% at contract at any time, with delivery periods adjusted by the formula (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.