DG Armed Forces Medical Service Digital Imaging & Dental Equipment Tender Kannur Kerala 2025
Progress
RAQuantity
57
Category
Digital SLR camera with Macro and portrait lenses
Bid Type
Two Packet Bid
Key Highlights
- • CRITICAL: 25% quantity option clause during and after contract
- • CRITICAL: GST responsibility on bidders; reimbursement as per actuals or lower quoted rate
- • CRITICAL: 14-item BOQ with ₹200,000 estimated value; no explicit EMD stated
- • CRITICAL: No published technical specifications; rely on ATC and item descriptions
- • CRITICAL: Bidder financial standing must show non-liquidation status
- • CRITICAL: Delivery timeline linked to last date of original order; potential extensions
- • CRITICAL: Imaging and dental equipment combined procurement for Defence medical use
- • CRITICAL: OEM authorizations and standard compliance likely required per standard terms
Categories
6
Tender Overview
- Organization: DG Armed Forces Medical Service (Department of Defence) seeks procurement of a comprehensive set of digital imaging and dental equipment, including a Digital SLR camera with Macro and portrait lenses, camera carrying cases, tripod, ring flash LED, standard flashes, slave flash, background screen with stand, pediatric/adult cheek retractors, retractors (double-ended SS), intra-oral mirror set, SS tray with lid 12x15, cheatle forceps, upright dental chair with adjustable headrest, and related accessories.
- Location: Kannur, Kerala (670001).
- Estimated Value: ₹200,000; total items reportedly number 14 in the BOQ, with unspecified quantities. No explicit EMD value shown. The tender emphasizes a broad equipment package across imaging and dental instrumentation.
- Delivery/Modality: Terms include an option clause allowing quantity fluctuations up to 25%, with delivery timelines pegged to contract dates and possible extensions as per order volumes. GST applicability and bidder financial fitness are noted within buyer terms.
- Differentiator: The procurement blends professional imaging gear with specialized dental instruments, suggesting a unified setup for medical-visual documentation and clinical procedures in a Defence medical environment.
- Unique Aspects: No technical specifications are published; bidders must rely on item descriptions and ATC terms to interpret compliance, and must monitor GST treatment and financial standing as part of bid submission.
Technical Specifications & Requirements
- No formal technical specs published; the BOQ lists 14 items with no quantitative details. Bidder should prepare for a tangible imaging and dental kit comprising a DSLR camera with macro/portrait lenses, lighting, tripod, background screen, plus dental instruments and chair.
- Evidence of standards or OEM requirements are not specified in the data; GST handling is bidder-driven. The ATC document is referenced but not disclosed here, so bidders must obtain it for compliance.
- Economic/contractual indicators include an estimated value of ₹200,000 and an option clause enabling up to 25% quantity variation during and after contract.
- Delivery/installation expectation remains undefined; bidders should infer delivery readiness from last delivery date and extended period terms in the option clause.
Terms, Conditions & Eligibility
- EMD: Not disclosed in the provided data; bidders must verify if an EMD is required via ATC and tender rules.
- GST: Bidder responsible for GST assessment; reimbursement limited to actuals or quoted rate, whichever is lower, subject to cap.
- Financial standing: Bidder must avoid liquidation or insolvency; an undertaking to that effect is required.
- Delivery & payment terms: Option to adjust quantity up to 25%; delivery timelines anchored to original and extended periods per contract; payment terms unspecified in the extract.
- Documents: GST, PAN, experience certificates, financial statements, and any OEM authorizations or technical documents likely required per standard defence procurement. The precise list is to be confirmed in the ATC.
- Warranty/penalties: Not specified here; bidders should refer to ATC for any warranty or LD provisions.
Key Specifications
-
Product/service names and categories: Digital SLR camera with macro/portrait lenses, camera accessories (carrying case, tripod, ring flash LED, standard flash, slave flash), background screen with stand, dental cheek retractors (pediatric, adult, double-ended SS), intra-oral mirror set, SS tray 12x15 with lid, cheatle forceps, upright dental chair with adjustable head
-
Quantities/values: 14 items listed; estimated contract value ₹200,000
-
Standards/certifications: Not specified in provided data; verify via ATC
-
Delivery/installation: Not explicitly defined; depends on original and extended delivery period terms
-
Quality/Testing: Not specified; verify with ATC
-
Brand/OEM: Not specified; may require OEM authorizations per ATC
Terms & Conditions
-
Option Clause: Purchaser may increase/decrease quantity up to 25% during contract
-
GST: Bidder bears GST evaluation; reimbursement linked to actuals or lower quoted rate
-
Financial Health: Bidders must certify non-liquidation and financial stability
-
Delivery Timelines: Based on last date of original delivery order with possible extensions
-
Documentation: Must submit GST, PAN, experience, financials, EMD, OEM authorizations
-
Specifications: No explicit technical specs; rely on ATC and BOQ descriptions
Important Clauses
Payment Terms
GST handling to be borne by bidder; reimbursement at actuals or lower quoted rate, subject to maximum quoted GST percentage
Delivery Schedule
Delivery commencement tied to last date of original delivery order; option clause allows adjustments with extended timing formula
Penalties/Liquidated Damages
Not specified in provided data; to be confirmed in ATC and standard defence procurement terms
Bidder Eligibility
-
Not under liquidation, receivership, or bankruptcy
-
Ability to comply with GST requirements as per bidder's assessment
-
Proven track record in supplying imaging or dental equipment
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Digital SLR camera with Macro and portrait lenses , Camera carrying case , Tripod for camera , Ring flash LED , Standard flash for camera mounting , Slave flash unit with reflector , Background screen with stand , Cheek retractors pediatric size , Cheek retractors adult size , cheek retractors double ended SS , Intra-oral mirror set comprising , SS Tray with lid 12x15 size , cheatle forceps , Upright chair with adjustable head
Authority Records
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Documents 5
GeM-Bidding-8330284.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
14 Items Sign in to view GEM price trends Sign in for GEM prices
Digital SLR camera with Macro and portrait lenses
Digital SLR camera with Macro and portrait lenses
Camera carrying case
Camera carrying case
Tripod for camera
Tripod for camera
Ring flash LED
Ring flash LED
Standard flash for camera mounting
Standard flash for camera mounting
Slave flash unit with reflector
Slave flash unit with reflector
Background screen with stand
Background screen with stand
Cheek retractors pediatric size
Cheek retractors pediatric size
Cheek retractors adult size
Cheek retractors adult size
cheek retractors double ended SS
cheek retractors double ended SS
Intra-oral mirror set comprising
Intra-oral mirror set comprising
SS Tray with lid 12x15 size
SS Tray with lid 12x15 size
cheatle forceps
cheatle forceps
Upright chair with adjustable head
Upright chair with adjustable head
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Digital SLR camera with Macro and portrait lenses | Digital SLR camera with Macro and portrait lenses | 1 | pieces | modak@kannur | 15 | |
| 2 | Camera carrying case | Camera carrying case | 1 | pieces | modak@kannur | 15 | |
| 3 | Tripod for camera | Tripod for camera | 1 | pieces | modak@kannur | 15 | |
| 4 | Ring flash LED | Ring flash LED | 1 | pieces | modak@kannur | 15 | |
| 5 | Standard flash for camera mounting | Standard flash for camera mounting | 1 | pieces | modak@kannur | 15 | |
| 6 | Slave flash unit with reflector | Slave flash unit with reflector | 2 | pieces | modak@kannur | 15 | |
| 7 | Background screen with stand | Background screen with stand | 1 | pieces | modak@kannur | 15 | |
| 8 | Cheek retractors pediatric size | Cheek retractors pediatric size | 5 | pieces | modak@kannur | 15 | |
| 9 | Cheek retractors adult size | Cheek retractors adult size | 10 | pieces | modak@kannur | 15 | |
| 10 | cheek retractors double ended SS | cheek retractors double ended SS | 10 | pieces | modak@kannur | 15 | |
| 11 | Intra-oral mirror set comprising | Intra-oral mirror set comprising | 20 | pieces | modak@kannur | 15 | |
| 12 | SS Tray with lid 12x15 size | SS Tray with lid 12x15 size | 2 | pieces | modak@kannur | 15 | |
| 13 | cheatle forceps | cheatle forceps | 1 | pieces | modak@kannur | 15 | |
| 14 | Upright chair with adjustable head | Upright chair with adjustable head | 1 | pieces | modak@kannur | 15 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar imaging or dental equipment supply
Financial statements (audited if available)
EMD/Security deposit documents (as applicable per ATC)
Technical bid documents and OEM authorizations (if required)
Any ISO/ISI/BIS or vendor-specific certifications if stated in ATC
Reverse Auction Schedule
Start
22-Nov-2025, 11:00 am
End
24-Nov-2025, 11:00 am
Duration: 48 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ARCHNA STORES Under PMA | - | 07-11-2025 21:15:28 | |
| 2 | CBN ENTERPRISES Under PMA | - | 07-11-2025 23:55:17 | |
| 3 | JMD ENTERPRISES Under PMA | - | 07-11-2025 17:02:27 | |
| 4 | OMEGA AGENCIES Under PMA | - | 07-11-2025 21:39:21 | |
| 5 | PG TRADERS Under PMA | - | 07-11-2025 16:36:19 | |
| 6 | SUVIDHA ENTERPRISES Under PMA | - | 08-11-2025 07:27:20 | |
| 7 | Zenith Enterprises Under PMA | - | 08-11-2025 09:55:45 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | OMEGA AGENCIES(MSE,MII) Under PMA Winner | ₹1,99,780 | Item Categories : Digital SLR camera with Macro and portrait lenses,Camera carrying case,Tripod for camera,Ring flash |
| L2 | ARCHNA STORES (MSE,MII) Under PMA | ₹2,00,000 | Item Categories : Digital SLR camera with Macro and portrait lenses,Camera carrying case,Tripod for camera,Ring flash |
| L3 | CBN ENTERPRISES (MSE,MII) Under PMA | ₹2,07,875 | Item Categories : Digital SLR camera with Macro and portrait lenses,Camera carrying case,Tripod for camera,Ring flash |
🎉 L1 Winner
OMEGA AGENCIES(MSE,MII) Under PMA
Final Price: ₹1,99,780
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the imaging and dental equipment tender in Kannur Kerala
Bidders should register with the Defence procurement portal, obtain the ATC, and submit GST, PAN, experience certificates, financials, and OEM authorizations. Ensure compliance with the 25% quantity option clause and confirm GST treatment per actuals or quoted rate. Prepare a detailed technical bid aligned to the 14-item BOQ.
What documents are required for the Kannur imaging equipment procurement
Required documents include GST certificate, PAN, audited financial statements, experience certificates for similar supply, EMD (if applicable per ATC), technical bid with OEM authorization, and any standard certifications. Verify specific ATC-driven addenda for defence procurement before submission.
What are the delivery terms for the DG Armed Forces Medical Service tender
Delivery terms reference the original delivery period with an option to extend. The clause calculates extended time as (additional quantity / original quantity) × original period, minimum 30 days, with possible extensions while maintaining contracted rates. Exact dates depend on the final contract orders.
What equipment categories are included in the Kannur tender
The package covers a Digital SLR camera with macro and portrait lenses, camera accessories (carrying case, tripod, ring flash LED, standard/ slave flash), background screen with stand, dental cheek retractors (pediatric/adult/double-ended), intra-oral mirror set, SS tray 12x15 with lid, cheatle forceps, and an upright dental chair with adjustable headrest.
What is the estimated contract value and its impact on bidding
Estimated value is ₹200,000, signaling a mid-scale procurement. Bidders should tailor pricing to this scope, ensuring coverage of imaging and dental instrument requirements, while accounting for GST impact and the 25% quantity option without eroding margins.
How to verify GST and eligibility for this defence procurement in Kerala
Bidder must assess GST applicability, with reimbursement limits as per actuals or lower quoted rate. Demonstrate eligibility by proving non-liquidation status, and provide required financials and experience certificates. The ATC will specify any additional compliance or certifications needed.
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Documents 5
GeM-Bidding-8330284.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS