GEM

Indian Army Repair & Maintenance Services Tender 2025 - Office Space/Vehicle Systems, IS 550 compliant 2025

Bid Publish Date

11-Dec-2025, 12:26 pm

Bid End Date

18-Dec-2025, 1:00 pm

Value

₹82,500

Location

DARJEELING , WEST BENGAL

Latest Corrigendum Available

Progress

Issue11-Dec-2025, 12:26 pm
Corrigendum15-Dec-2025
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 1

WATER LEVEL RECORDER

Tender Overview

The opportunity is with the Indian Army under the Department of Military Affairs for Repair, Maintenance, and Installation of Plant/Systems/Equipment (Version 2) focused on Office Space; Vehicles; Service Provider. Estimated value is ₹82,500 with no specific BOQ items listed. The procurement includes an Option Clause allowing a 25% adjustment in quantity or duration at contract issue, and a related Excess Settlement provision enabling extra charges up to a defined percentage. A toll-free service support requirement emphasizes post-award support.

Technical Specifications & Requirements

No detailed technical specs are provided in the tender data. Available context indicates the scope covers repair, maintenance, and installation services for office space infrastructure and vehicles, with emphasis on ongoing service delivery rather than one-off supply. In absence of explicit itemization, bidders should rely on generic service delivery capabilities while ensuring compliance with the contract’s option and excess settlement terms. Key non-specified but implied needs include serviceability capacity, warranty concepts, and OEM-spanning support. Bidders must verify the OEM status and lifecycle viability for offered services.

Terms, Conditions & Eligibility

Critical terms include an Option Clause enabling up to 25% variation in quantity/duration and an Excess Settlement framework allowing additional charges within a capped percentage. Proposals must include certificates and documents as demanded in the bid document and any ATC/Corrigendum. Bidders should ensure they offer non-obsolete services with at least a 3-year residual market life for related services or components, and maintain a dedicated toll-free service line for support.

Key Specifications

  • Product/Service: Repair, Maintenance, and Installation of Plant/Systems/Equipments (Version 2) for Office Space and Vehicles

  • Estimated value: ₹82,500

  • Option Clause: Quantity/duration adjustment up to 25% at contract issue and post-issuance

  • Excess Settlement: Additional charges allowed up to a set percentage with supporting documents

  • Service support: Dedicated toll-free number for bidder/OEM service</>

  • No BOQ items available; scope inferred from tender category

Terms & Conditions

  • Option Clause allows 25% change in quantity or duration

  • Excess settlement enables additional invoice charges within capped limits

  • Obsolete-market-life clause requires offerings to have ≥3 years residual life

Important Clauses

Payment Terms

Not explicitly detailed; bidders should refer to ATC/Corrigendum for payment milestones and schedule

Delivery Schedule

Delivery/installation deadlines not specified; bidders must confirm timelines in bid response per contract issuance

Penalties/Liquidated Damages

Not specified; assess risk and propose LD terms aligned with standard government tender practices

Bidder Eligibility

  • Experience in repair/maintenance of office infrastructure or vehicle systems

  • Demonstrated financial stability (supported by financial statements)

  • Non-obsolete solution with minimum 3 years residual market life

Past Similar Tenders (Historical Results)

5 found

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Office Space; Vehi

Indian Army

NORTH 24 PARGANAS, WEST BENGAL

Posted: 25 February 2025
Closed: 27 February 2025
GEM

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Office Space; Vehi

Indian Army

PATIALA, PUNJAB

Posted: 10 July 2025
Closed: 14 July 2025
GEM

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Office Space; Vehi

Indian Army

PATIALA, PUNJAB

Posted: 10 July 2025
Closed: 14 July 2025
GEM

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Office Space; Vehi

Indian Army

PATIALA, PUNJAB

Posted: 15 July 2025
Closed: 23 July 2025
GEM

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Office Space; Vehi

Indian Air Force

Posted: 30 May 2025
Closed: 2 June 2025
GEM

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar repair/maintenance projects

4

Financial statements (recent, audited if available)

5

EMD documents (as applicable per procurement terms)

6

Technical bid documents (methodology, approach, schedule)

7

OEM authorizations or certifications (if required by ATC/Corrigendum)

8

Any certificates requested in Buyer Added Terms and Conditions

Corrigendum Updates

1 Update
#1

Update

15-Dec-2025

Extended Deadline

18-Dec-2025, 1:00 pm

Opening Date

18-Dec-2025, 1:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid in the Indian Army repair maintenance tender in India 2025

Bidders should submit GST registration, PAN, experience certificates, and financials along with technical bid documents. Ensure non-obsolete offerings with a minimum 3-year residual market life and provide OEM authorizations if required. Include details on 25% option clause and excess settlement documentation for invoices.

What documents are required for Indian Army service tender in 2025

Required documents include GST certificate, PAN, experience certificates for similar work, financial statements, EMD documents if applicable, technical bid, and OEM authorizations. Submit ATC/Corrigendum certificates if referenced by the tender and proof of toll-free service support capability.

What are the technical specifications for the Indian Army service tender 2025

No explicit technical specs are provided; bidders must interpret scope as repair, maintenance, and installation for office space and vehicle systems. Emphasize serviceability, lifecycle viability, and warranty concepts, while aligning with IS/standards as directed in the ATC.

When is the 2025 bidder submission deadline for this Indian Army tender

Exact dates are not provided in the data. Bidders must monitor official tender portals and ensure submission before the contract issue date, accounting for the 25% option clause and possible excess settlement documents.

What are the payment terms for Indian Army equipment maintenance contracts 2025

Payment terms are not specified in the extract. Respondents should rely on ATC/Corrigendum for milestones, interim payments, and any advance or milestone-based disbursement aligned with contract issuance.

What is the EMD amount for this Army service tender 2025

EMD amount is not specified in the tender data. Bidders should consult the official bid document or ATC for the exact EMD value and mode of payment.

How to ensure compliance with 3-year residual market life for services tender

Provide evidence of ongoing availability of service, spare parts, and OEM support for at least 3 years post bid. Include supplier certifications, manufacturer authorization, and maintenance capabilities to prove long-term viability.

What is excess settlement in this Indian Army tender 2025

Excess settlement allows service providers to include additional charges up to a specified percentage of the item-level value, with required supporting documents. Ensure invoices reflect the maximum allowed percentage and provide documentation to justify extra charges.