GEM

Northern Railway Toner Cartridges Tender India 2025 toner/ink consumables ISO/OEM authorization

Bid Publish Date

28-Nov-2025, 10:28 am

Bid End Date

09-Dec-2025, 11:00 am

Location

NEW DELHI , DELHI

Progress

Issue28-Nov-2025, 10:28 am
AwardPending
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Quantity

50

Bid Type

Single Packet Bid

Key Highlights

  • • OEM authorization required for distributor bids
  • • Supply of toner cartridges and printer consumables only
  • • All-inclusive bid price covering all costs
  • • No BOQ items currently listed; expect SKU-level supply
  • • Direct supply to Northern Railway/Indian Railways facilities

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Northern Railway, part of Indian Railways, invites bids for the supply of toner cartridges, ink cartridges and other printer consumables under a supply-only contract. The scope covers the procurement of standard printer consumables to support railway offices and operations, with the bidder responsible for all cost components in the bid price. The procurement emphasizes original equipment manufacturer (OEM) authorization when submitting bids through authorised distributors, ensuring authenticity and compatibility with rail system printers. No BOQ items are listed, indicating a broad consumables category rather than a fixed quantity at this stage. The tender focuses on compliance with supply reliability and OEM verification, positioned within Indian Railways’ procurement framework for 2025. The opportunity requires bidders to demonstrate proper authorization and readiness to supply directly to railway facilities.

Technical Specifications & Requirements

  • Product category: Toner cartridges, ink cartridges and printer consumables for printers
  • Scope: Supply of Goods only; price must cover all components and charges
  • Authorization: OEM authorization form/certificate mandatory when using authorised distributors; provide distributor details (name, designation, address, email, phone)
  • BOQ: No items listed in BOQ; suggests a generic consumables procurement with potential multiple SKUs
  • Standards: No specific standards listed; emphasize OEM-certified compatibility and genuine cartridges
  • Delivery/Installation: Not detailed; bidders should assume direct delivery to railway sites as per internal procedures
  • Documentation: Include manufacturer authorization and traceability for supplied consumables
  • Compliance: Ensure supply chain integrity and authenticity of toner/ink consumables

Terms, Conditions & Eligibility

  • Scope: Supply of Goods only; all costs included in bid price
  • OEM Authorization: Required when bidding through authorised distributors; include OEM details
  • Documentation: Submit OEM authorization form/certificate with distributor information
  • BOQ: Not provided; bidders should be prepared for SKU-level supply and varied quantities later
  • Eligibility: Demonstrated ability to supply printer consumables to government/rail sector; ensure authenticity
  • Payment/Delivery: Not specified in this summary; bidders should seek alignment with railway procurement norms and deliver as per internal schedules

Key Specifications

  • Product category: Toner cartridges, ink cartridges, printer consumables

  • Scope: Supply of Goods only, price inclusive of all components

  • Authorization: OEM authorization form/certificate required for authorised distributors

  • Delivery: Direct delivery to railway sites as per internal procedures (not explicitly defined)

  • Compliance: Genuine cartridges with OEM compatibility; no generic substitutes

Terms & Conditions

  • Supply of Goods only with all-inclusive bid price

  • OEM authorization required when bidding through authorised distributors

  • No BOQ items listed; expect SKU-level procurement later

Important Clauses

Payment Terms

Not specified in provided data; bidders should confirm with procurement agency

Delivery Schedule

Delivery timeline to railway facilities to be clarified; bidders should seek internal schedule alignment

Penalties/Liquidated Damages

No LD details provided; verify in final tender documents

Bidder Eligibility

  • Demonstrated capability to supply printer consumables to government/rail sector

  • Valid OEM authorization for distributor channel

  • Ability to deliver directly to Northern Railway facilities with traceability

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

OEM authorization documents or manufacturer authorization on official letterhead

4

Authorized distributor authorization form/certificate with contact details

5

Financial statements or solvency proof (as applicable)

6

Previous supply experience certificates for printer consumables (if requested)

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for toner cartridges tender in Northern Railway 2025

Bidders must submit OEM authorization if using an authorised distributor, provide distributor name and contact details, and include GST, PAN, and financial statements. The bid should cover all costs as a single supply price, with delivery to railway facilities per internal procedures.

What documents are required for printer consumables tender in India Railways

Required documents include GST registration, PAN, OEM/manufacturer authorization, distributor authorization form, and any evidence of prior supply experience for printer consumables. Financial statements may be requested to demonstrate solvency.

What are the technical specifications for toner cartridges procurement

No explicit SKUs or standards were listed; bidders should confirm OEM compatibility, ensure genuine cartridges, and provide OEM authorization. The scope is goods-only supply with all-inclusive pricing, without a fixed BOQ in the available data.

When is the delivery deadline for Northern Railway printer consumables

Delivery schedule is not specified in the data provided. Bidders should await final tender documents for site-wise delivery timelines and align with railway procurement processes for timely delivery.

What is the EMD/financial security for this tender

EMD details are not disclosed in the available information. Check the final tender notification for the exact amount, mode of payment (DD/online), and submission deadlines to avoid disqualification.

How to verify OEM authorization for printer consumables bid 2025

Obtain official OEM authorization on manufacturer letterhead, include distributor contact details, and ensure the authorization covers toner and ink cartridge products. Verification may be conducted by Northern Railway procurement team.

What are the eligibility criteria for government printer consumables supply

Eligibility requires OEM authorization for distributor bids, demonstrated capability to supply to rail/government facilities, GST registration, PAN, and potential prior experience certificates. Ensure genuine cartridges and traceable delivery capability.

What documents to submit for bidder registration in Northern Railway tender

Submit GST certificate, PAN, OEM authorization, distributor authorization form with contact details, and any required financial statements. Prepare prior supply experience proofs if requested and ensure bid price is all-inclusive for goods supply.

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