Western Coalfields Limited Belt, Filter and Proximity Switch Supply Tender 2025 India (Part Nos. 3289113, 4080712, 3903640, 3815928, 7437000873, 9437100825, 6872100073)

Tender Overview

Western Coalfields Limited (Coal India Limited) invites bids for the supply of goods including belt and ribbed belt, cartridge oil filters, fuel and air filters, and proximity switch assemblies identified by Part Nos. 3289113, 4080712, 3903640, 3815928, 7437000873, 9437100825, and 6872100073. The estimated contract value is ₹136,559.1. The scope is strictly goods supply, with no services. Item details are listed in the BOQ with seven line items, though individual quantities are not disclosed. The procurement targets replacement parts for maintenance of coal handling or earthmoving equipment, emphasizing OEM part compatibility. A single-supplier delivery model is implied with a quantity-flexibility clause to adjust up to 25%. Unique factor: fixed bid price applies across potential variability in demand.

Technical Specifications & Requirements

• Items covered: BELT (V-RIBBED Part No. 3289113), CARTRIDGE, LUB OIL FILTER (Part No. 4080712), ELEMENT FUEL FILTER (3903640), ELEMENT AIR CLEANER (3815928), ELEMENT FILTER (7437000873), ELEMENT (9437100825), PROXIMITY SWITCH ASSEMBLY (6872100073).
• Delivery model: Goods only, no installation or services implied; three critical procurement codes are part numbers and component categories.
• Price and scope constraints: ₹136,559.1 estimated value; quantity adjustments permissible up to 25% during order placement and over the contract term; extension formula applies with a minimum 30 days if original delivery period enables.
• Documentation: Ensure upload of required certificates/documents as per bid doc and ATC; non-submission may lead to rejection.
• Schedule flex: Option clause permits order quantity change, with delivery timelines tied to the last delivery order date.

Terms, Conditions & Eligibility

• Scope: Supply of goods only; no service work included.
• EMD/guarantee: Not specified in data; bidders must review ATC for exact EMD requirements.
• Delivery: Delivery period linked to original order; if option exercised, compute additional time as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
• Quantity variance: Up to 25% increase/decrease allowed at time of order and during contract at contracted rates.
• Documents: Upload all certificates and documents requested in the Bid document, ATC, and corrigenda; non-compliance risks rejection.
• ATC compliance: Bidders must comply with buyer-added terms; failure to attach may lead to rejection.