GEM

Damodar Valley Corporation Gearbox for Cooling Tower Fan Tender Bankura West Bengal 180 Day Delivery 2025

Bid Publish Date

05-Dec-2025, 6:22 pm

Bid End Date

19-Dec-2025, 12:00 pm

Location

BANKURA , WEST BENGAL

Progress

Issue05-Dec-2025, 6:22 pm
AwardPending
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Quantity

3

Bid Type

Single Packet Bid

Key Highlights

  • • Single OEM/OES tender: PAHARPUR COOLING TOWER LIMITED or authorized agent with Authorization Letter containing GeM Bid number
  • • Delivery period of 180 days from purchase order issuance; option clause enabling up to 25% quantity variation
  • • Firm price bid on FOR Destination INR basis, including P&F, freight, GST; GST rate must be confirmed with GST registration
  • • Bid validity of 90 days with potential email-based extension and corresponding bid security extension
  • • No BOQ items listed; procurement focused on gearbox for cooling tower fans U# 1-3 MTPS
  • • GST compliance and HS/SAC code submission are mandatory
  • • Liability provisions exclude indirect losses except in cases of liquidated damages; penalties per contract terms
  • • OEM authorization and installation compatibility with PAHARPUR cooling tower systems required

Categories 12

DISTRIBUTION AND CONDITIONING FAN COOLING WATER SYSTEM MECHANICAL EQUIPMENT WIND MILL ENERGY PROJECT COOLING TOWER GEAR BOX NEW POWER PLANT AIR COOLED ENGINE CHILLING PLANT BOX GEAR

Tender Overview

Damodar Valley Corporation seeks the supply of a gearbox for cooling tower fan serving units U# 1-3 MTPS under its Contracts and Materials division in Bankura, West Bengal. The procurement is restricted to a single OEM, with PAHARPUR COOLING TOWER LIMITED or its authorized agent, and requires a firm, FOR-Destination price inclusive of packing, forwarding, freight, and GST. The contract capacity allows a ±25% quantity adjustment, with a maximum extension to the extended period and a minimum 30-day additional delivery, subject to original terms. A 180-day delivery window from purchase order issuance applies, and bid validity remains 90 days. This tender emphasizes OEM authorization and strict price integrity through contract execution. The absence of BOQ items underscores a focused parts supply requirement rather than a multi-line procurement. The opportunity presents a targeted gear assembly for cooling towers, with a clear supply chain constraint on approved OEM participation and fixed tax treatment.

Technical Specifications & Requirements

  • Product/Service: Gearbox for cooling tower fan assemblies (U# 1-3 MTPS)
  • Vendor eligibility: OEM/OES must be PAHARPUR COOLING TOWER LIMITED or their Authorized Agent with Authorization Letter containing GeM Bid number
  • Pricing basis: Firm until contract execution; FOR Destination in INR; inclusive of P&F, freight, and GST; provide HS/SAC code
  • Delivery timeline: 180 days from purchase order issuance; flexibility via option clause up to 25% quantity and corresponding time adjustments
  • Bid validity: 90 days; potential extension via email agreement; bid security extension if extended validity is requested
  • Taxes: GST paid by DVC on submission of GST registration certificate; GST rate confirmed by bidder
  • Risk/Liability: Consequential damages limited except for liability arising from liquidated damages; per contract terms
  • BOQ status: No items listed; indicates single-item gearbox supply requirement
  • Compliance: ISI/IS codes or other standards not specified; emphasize OEM authorization and price stability in tender terms

Terms, Conditions & Eligibility

  • EMD not specified in the provided data; bidders must check T&C for exact security deposit requirements
  • Delivery period fixed at 180 days from order date; option clause allows up to 25% quantity change with proportional time adjustments
  • Bid validity of 90 days from closing date; may extend with written consent via email
  • Single OEM/OES basis; only PAHARPUR COOLING TOWER LIMITED or authorized agents may bid
  • Commercial terms: Prices in INR on FOR-Destination basis; GST included; provide HS/SAC code and GST registration
  • Liability: Liquidated damages apply per contract, with exclusions only for criminal negligence or wilful misconduct
  • Documentation: Requires authorization letter and GeM bid number; ensure compliance with OEM constraints and warranty expectations
  • Risk management: Delivery extensions allowed within original delivery period limits; ensure robust supply chain planning for 180-day window

Key Specifications

  • Gearbox for cooling tower fan assemblies (U# 1-3 MTPS)

  • OEM: PAHARPUR COOLING TOWER LIMITED or Authorized Agent

  • Pricing: FOR Destination, INR, GST included; HS/SAC code

  • Delivery: 180 days from PO issuance

  • Bid validity: 90 days

  • Quantity: ±25% option; extended delivery period calculations

  • Tax: GST as per Govt rules; GST registration certificate required

Terms & Conditions

  • Delivery window fixed at 180 days; option to increase quantity by 25% during contract with proportional time extensions

  • OEM-only bidding: PAHARPUR COOLING TOWER LIMITED or authorized agent; GeM authorization letter required

  • Prices must be firm till contract execution and inclusive of GST; FOR Destination in INR with GST documentation

Important Clauses

Payment Terms

Prices are firm till contract execution; IN INR; GST included; GST rate to be confirmed with GST registration

Delivery Schedule

180 days from PO issuance; option clause allows up to 25% quantity variation with corresponding delivery time adjustments

Penalties/Liquidated Damages

LDs apply as per contract terms; exclusions apply for criminal negligence or wilful misconduct

Bidder Eligibility

  • OEM/OES eligibility limited to PAHARPUR COOLING TOWER LIMITED or their Authorized Agent with Authorization Letter containing GeM Bid number

  • Must provide GST registration and HS/SAC code documentation

  • Demonstrate experience in supplying gearbox components for cooling towers and related maintenance equipment

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience certificates for similar gearbox/cooling tower components

4

Financial statements (as applicable)

5

EMD/Security deposit documentation (if specified in final terms)

6

Technical bid documents demonstrating gearbox compatibility with U# 1-3 MTPS

7

OEM authorization letter or certificate from PAHARPUR COOLING TOWER LIMITED

8

Authorization letter incorporating GeM Bid number

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the Damodar Valley gearbox tender in Bankura?

Bidders must be OEMs or authorized agents of PAHARPUR COOLING TOWER LIMITED, submit GeM authorization with the GeM Bid number, provide GST registration, HS/SAC codes, and confirm INR FOR Destination pricing inclusive of GST. Bid validity is 90 days and delivery is 180 days from PO; extension possible for quantity changes under 25%.

What documents are required to participate in the Bankura gearbox tender?

Required documents include GST registration certificate, PAN card, experience certificates for similar gearboxes, financial statements, OEM authorization letter, authorization letter with GeM Bid number, and proof of HS/SAC code for GST compliance; bid security details to be confirmed in final terms.

What are the delivery terms for the PAHARPUR gearbox tender?

Delivery must be completed within 180 days from the purchase order date. The contract allows a quantity variation up to 25%, with delivery time adjusted proportionally. If extended, the additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What pricing terms apply to this OEM-only minimum order tender?

Prices must be firm till contract execution and quoted on FOR Destination basis in INR, inclusive of packing, forwarding, freight, and GST. Bidder must provide HS/SAC code and GST registration; GST will be paid as per government rules.

What are the key eligibility criteria for this cooling tower gearbox bid?

Eligibility requires OEM status (PAHARPUR COOLING TOWER LIMITED) or authorized agent with proper authorization letter, GeM bid number, GST registration, and demonstrated experience supplying cooling tower gearboxes; no BOQ items indicate a focused single-item scope.

When is bid validity and potential extensions for this tender?

Bid validity is 90 days from closing date; extensions may be requested by the employer via email, and the bid security period can be extended accordingly to match the extended validity.

What standards or certifications are required for the gearbox bid?

The tender specifies OEM authorization and GST compliance; explicit standards like IS 550 or ISO are not specified in the data. Suppliers should confirm any applicable gearbox, location-specific, or OEM-specific requirements in their submission.

What is the scope of quantity variation allowed in this tender?

The purchaser may increase or decrease order quantity up to 25% of the bid quantity at contract placement and during the currency at contracted rates; delivery must align with the extended schedule defined by the option clause.