GEM

Southern Railway Cleaning Services Tender Tiruppur Mettuppalayam Coonoor Tamil Nadu 730 Day Contract 2025

Bid Publish Date

12-Dec-2025, 7:33 pm

Bid End Date

02-Jan-2026, 8:00 pm

EMD

₹2,58,700

Value

₹2,17,37,812

Location

COIMBATORE , TAMIL NADU

Progress

Issue12-Dec-2025, 7:33 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

SERVICES

Tender Overview

Southern Railway invites bids for an outcome based comprehensive cleaning contract covering Tiruppur Railway Station & Colony, Mettuppalayam Railway Station & Colony, and Coonoor Railway Colony in Tamil Nadu. The engagement spans 730 days with garbage disposal included. Estimated contract value is ₹21,737,811 and the EMD is ₹2,58,700. The scope targets mechanized cleaning for railway coaches and associated depots, with a flexible option clause allowing up to 25% variation in quantity or duration. Bidders must review GCC for services and must self-attest all submitted documents. The minimum eligibility requires a qualifying contract in the last three financial years, equating to at least 35% of the advertised bid value. This procurement emphasizes formal compliance, bid annexures, and integrity undertakings. Coimbatore region, Tamil Nadu procurement for rail passenger facilities.

Technical Specifications & Requirements

  • Scope: Outcome based comprehensive cleaning across three stations and colonies; garbage disposal included; duration 730 days.
  • Contract type: Mechanized cleaning of railway coaches or equivalent mechanized cleaning service experience; eligible only if similar service completed in past three financial years.
  • Value signals: Estimated value ₹21,737,811; EMD ₹2,58,700; option clause permits up to 25% change in quantity/duration.
  • Standards/Compliance: Review GCC for services; bid documents to be self-attested; no rate in technical bid; rates in financial bid. Annexure A undertakings required.
  • Experience: Minimum one similar service contract in last three financial years, equal to 35% of advertised value; similar means mechanized cleaning of Railway coaches in IR depots.
  • Submission: Upload all annexures; self-attestation with signature and stamp; undertake truthfulness of documents.

Terms & Eligibility

  • EMD: ₹2,58,700 (to be submitted as per GCC guidelines).
  • Experience criteria: In last three financial years (2022-23 to 2024-25) one similar contract for at least 35% of bid value.
  • Delivery/Performance: Contract spans 730 days with potential 25% adjustment as per option clause.
  • Payment terms: Defined in GCC; ensure adherence to service delivery milestones; rates to be quoted in financial bid only.
  • Documentation: GST, PAN, experience certificates, financial statements, technical compliance certificates, OEM authorizations, and bid undertakings to be submitted.
  • Penalties & Compliance: Self-attestation mandatory; adherence to GCC for services and SLA; non-compliance may lead to bid rejection.

Key Specifications

  • Scope: outcome based comprehensive cleaning at Tiruppur, Mettuppalayam, and Coonoor with garbage disposal

  • Estimated value: ₹21,737,811; EMD: ₹2,58,700

  • Contract duration: 730 days with option to adjust up to 25%

  • Eligibility: last 3 financial years, one similar mechanized cleaning contract at least 35% of bid value

  • Experience: mechanized cleaning of railway coaches in Indian Railways depots

  • Documentation: GCC compliance, self-attested annexures, undertaking for truthfulness

Terms & Conditions

  • Option Clause allows ±25% quantity/duration modification at tender issuance and post-issuance

  • Excess settlement enables additional charges up to a defined percentage with supporting documents

  • Bid must include self-attested documents and an Annexure A truthfulness undertaking

Important Clauses

Payment Terms

Rates to be quoted in financial bid; no rates in technical bid; post-award payments per GCC for services

Delivery Schedule

Contract duration set at 730 days with potential 25% adjustment in quantity or duration

Penalties/Liquidated Damages

Defined in GCC; non-compliance or delays likely attract LD as per service level agreement

Bidder Eligibility

  • Eligibility: experience in mechanized cleaning of railway coaches in Indian Railways

  • Financial: minimum turnover/construction of past performance aligned to 35% of bid value

  • Documentation: submission of all required annexures with self-attestation

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior similar contracts

4

Audited financial statements for last 3 years

5

EMD submission document (₹2,58,700)

6

Technical bid documents and annexures

7

OEM authorization / agency certificate (if applicable)

8

Self-attested copies of all credentials (with signature and stamp)

9

Undertaking of truthfulness as per Annexure A

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for Southern Railway cleaning tender in Tamil Nadu 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹2,58,700, technical annexures, and OEM authorizations. Ensure self-attested documents and Annexure A truthfulness undertaking. Rates must be in the financial bid only; technical bids should exclude pricing.

What are the eligibility criteria for railway cleaning services tender 2025?

Eligibility requires one similar mechanized cleaning contract in the last three financial years amounting to at least 35% of the advertised bid value. Demonstrate IR depot experience, provide GST, PAN, financials, and GCC-compliant documents; submit self-attested credentials.

Which documents are required for bid submission for this cleaning contract?

Required documents include GST certificate, PAN card, last 3 years financial statements, experience certificates, EMD document, technical bid annexures, OEM authorizations, and Annexure A undertaking; all pages must be self-attested with signature and stamp.

What is the contract duration and possible variations for this tender?

The contract duration is 730 days with an option clause allowing up to 25% increase or decrease in quantity or duration at contract issue and post-issuance; bidders must accept revised scope if exercised.

What is the EMD amount for the Southern Railway cleaning bid 2025?

The Earnest Money Deposit is ₹2,58,700; ensure payment through prescribed GCC channels and attach the EMD document with the bid; non-submission leads to bid rejection.

What standards or GCC references must be followed for service bidding?

Bidders must download and comply with the GCC for services and SLA; review Annexure A undertakings; ensure self-attestation on all credentials and adherence to the service level agreement for mechanized cleaning.

How is payment processed for successful bidders on this contract?

Payment terms are defined in the GCC; after successful service delivery milestones, invoices may include approved service charges within the excess settlement limits; ensure required supporting documents are submitted with invoices.

What constitutes a similar contract for eligibility purposes?

A similar contract is mechanized cleaning of Railway coaches in any Indian Railways coaching depot, completed within the last three financial years, and valued at or above 35% of the bid value.

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