GEM

Indian Army Procurement Bucket Items 2025 - 25% Quantity Option Clause, Detailed Drawings Approval, Govt Vendor Requirements

Bid Publish Date

22-Nov-2025, 2:15 pm

Bid End Date

02-Dec-2025, 3:00 pm

Bid Opening Date

02-Dec-2025, 3:30 pm

Location

IMPHAL WEST , MANIPUR

Progress

Issue22-Nov-2025, 2:15 pm
AwardPending
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Quantity

790

Category

Round clip

Bid Type

Two Packet Bid

Categories 23

PORT CANOPY BUCKET PAPER ROLL TOWEL BAG SOCKET MESH BUS TERMINAL FILTER RETAINERS WINDOW CENTRIFUGAL MACHINE ELECTRIC ROPE SHOVEL HYDRAULIC SHOVEL BARITONE HORNS AIR FRESHENER WATER INTAKE SYSTEM LOADER TURBINE PUMPS COMMUNICATION PROTOCOL PLASTIC AUTOMOTIVE CLEANERS IRRIGATION PUMPS

Tender Overview

The opportunity is issued by the Indian Army under the Department of Military Affairs for a broad list of consumables and equipment across categories including bathroom fixtures, cleaning products, office supplies, and basic hardware. The estimated value and exact quantities are not disclosed, but the contract includes a 25% option to increase quantity during delivery and an additional 25% during the contract term. A detailed design drawing approval is required within 5 days of award, with potential delivery schedule adjustments if approvals are delayed. GST handling is negotiable by bidder, with actual GST applied. Bidders must have prior government procurement experience and provide vendor-code documents as specified. This tender emphasizes compliance with approval-driven manufacturing against buyer drawings and adherence to option-based delivery planning.

Technical Specifications & Requirements

  • Option Clause: Buyer may increase/decrease quantities up to 25% of bid/contract quantity, with proportional delivery time adjustments (minimum 30 days). Additional time calculation: (Increased quantity ÷ Original quantity) × Original delivery period.
  • Drawing Approval: Submit Detailed Design Drawings within 5 days of award; Buyer to approve or provide modification list within 5 days; supply must align with approved drawings; delay may trigger reassessment of delivery period without LD.
  • GST: Bidder responsible for applicable GST; reimbursement as per actuals or lower rate, capped to quoted GST %.
  • Vendor Code Documentation: Provide PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • Experience: 3 years of regular manufacture/supply of similar category products to govt/PSU; submit contracts showing annual quantities.
  • BOQ: 31 items listed, exact quantities not disclosed; items cover household, bathroom, office, and miscellaneous hardware.
  • Delivery & Compliance: Ensure delivery per approved drawings, with standard terms of contract and compliance to central/state procurement norms.

Terms, Conditions & Eligibility

  • EMD/Payment: Not disclosed in data; bidders must meet vendor-code prerequisites and GST requirements.
  • Delivery: Delivery period may be adjusted per option clause; initial delivery period is defined by contract after drawings approval.
  • Banking & Compliance: Provide EFT mandate and bank certification; ensure no liquidation or court proceedings.
  • Documents: PAN, GSTIN, Cancelled Cheque; EFT Mandate; contract evidence for govt/PSU supply; None disclosed for EMD value; non-disclosure clause required.
  • Warranty/Support: Not specified; emphasis on approved drawings and adherence to modification lists.
  • Confidentiality: Non-disclosure declaration to be provided by bidder as part of bid package.

Key Specifications

  • 25% quantity increase/decrease option during contract

  • Delivery time adjustment proportional to quantity change (min 30 days)

  • 5-day window for Detailed Design Drawings approval by Buyer

  • Must supply as per approved drawings; LD waived if Buyer delays approval

  • GST handling on bidder, with reimbursement policy

  • 3 years govt/PSU supply experience requirement

  • 31 BOQ items with unspecified quantities; broad categories include bathroom, cleaning, office, hardware

Terms & Conditions

  • Option Clause enabling +/-25% quantity change

  • 5-day Detailed Design Drawings approval window

  • GST and EFT documentation required with bid

  • 3 years govt/PSU manufacturing/supply experience required

  • Vendor Code creation documents must be submitted

  • NDA to be included with bid submission

Important Clauses

Payment Terms

GST handling to be reimbursed at actuals or lower rate; quoted GST% capped; no explicit EMD value provided.

Delivery Schedule

Delivery timeline adjustable via 25% quantity option; minimum extension 30 days; extended delivery period may be recalculated.

Penalties/Liquidated Damages

LD details not provided; delays tied to approval timelines; failure to adhere to approved drawings may trigger contract rework.

Bidder Eligibility

  • Regularly manufactured and supplied same or similar category products to Central/State Govt or PSU for 3 years

  • Submit copies of relevant govt/PSU contracts for each year

  • Maintain financial and governance standards; no liquidation or bankruptcy proceedings

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GEM

Bill of Quantities (BOQ) 31 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Bucket 20 Ltr Bucket 20 Ltr 8 nos ketan.262h 15
2 Plastic Mug Plastic Mug 8 nos ketan.262h 15
3 Towel for bathroom Towel for bathroom 8 nos ketan.262h 15
4 Toilet paper Toilet paper 10 nos ketan.262h 15
5 Harpic 1 ltr Harpic 1 ltr 10 nos ketan.262h 15
6 Odonil Odonil 10 nos ketan.262h 15
7 Toile Bruch Toile Bruch 10 nos ketan.262h 15
8 Wiper Wiper 10 nos ketan.262h 15
9 Hand Wash Hand Wash 10 nos ketan.262h 15
10 Dettol Soap Dettol Soap 10 nos ketan.262h 15
11 Soap case Soap case 10 nos ketan.262h 15
12 Garbage bag Garbage bag 10 nos ketan.262h 15
13 Pacing tap Pacing tap 20 nos ketan.262h 15
14 Buble rap Buble rap 2 nos ketan.262h 15
15 Refill air freshener Refill air freshener 4 nos ketan.262h 15
16 Car side window roller shades mesh Car side window roller shades mesh 2 nos ketan.262h 15
17 Sand Bag Sand Bag 500 nos ketan.262h 15
18 Canopy lamp Canopy lamp 6 nos ketan.262h 15
19 Register 400 page Register 400 page 2 nos ketan.262h 15
20 USB Switch 4 port USB Switch 4 port 2 nos ketan.262h 15
21 Biometric Paper roll Biometric Paper roll 40 nos ketan.262h 15
22 CSD Paper CSD Paper 2 nos ketan.262h 15
23 Room freshener Room freshener 5 nos ketan.262h 15
24 Colin Colin 5 nos ketan.262h 15
25 Surfexal powder Surfexal powder 4 nos ketan.262h 15
26 Phool Jhadu Phool Jhadu 5 nos ketan.262h 15
27 CSD Bill paper 15 inc 12inc CSD Bill paper 15 inc 12inc 4 nos ketan.262h 15
28 Suction pipe 3 feet Suction pipe 3 feet 66 feet ketan.262h 15
29 Steiner for suction pipe Steiner for suction pipe 1 nos ketan.262h 15
30 Socket for suction pipe Socket for suction pipe 2 nos ketan.262h 15
31 Round clip Round clip 4 nos ketan.262h 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Vendor Code Creation documents

6

Experience contracts showing supply to Govt/PSU over last 3 years

7

Non-Disclosure Declaration (NDA) certificate

8

Detailed Design Drawings (within 5 days of award) and modification lists

Frequently Asked Questions

Key insights about MANIPUR tender market

How to bid on Indian Army procurement for bucket items and office supplies?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide 3 years govt/PSU supply experience; include Detailed Design Drawings within 5 days of award; comply with the 25% quantity option; ensure supply aligns with approved drawings and terms.

What documents are required for vendor code creation in this Army tender?

Submit PAN, GSTIN, cancelled cheque, and EFT Mandate certified by bank; provide company details and NDA; ensure no ongoing liquidation or court proceedings; attach govt/PSU supply contracts as proof of experience.

What is the delivery implication of the 25% option clause in this tender?

The purchaser may increase/decrease bid quantity by up to 25%, with delivery time adjusted proportionally; minimum extension is 30 days; original delivery period applies unless extended, and any extension may be recalculated as (increased quantity/original quantity) × original delivery period.

Which experience criteria must bidders meet for Army procurement of these items?

Bidders must have at least 3 years of regular manufacture/supply of similar category products to govt/PSU; provide contracts showing annual quantities for each year; if a bunch bid, the primary high-value product must meet the criterion.

What are the key design drawing requirements for this Army contract?

Submit Detailed Design Drawings within 5 days of award; Buyer will approve or list required modifications within 5 days; supply must follow approved drawings; delays by Buyer may extend the delivery period without LD.

What are the GST-related submission considerations for this Army tender?

Bidder bears GST responsibility; reimbursement will be at actuals or the lower rate, up to the quoted GST%; ensure GSTIN is provided and documents align with GST compliance for govt procurement.

What items are included in the BOQ and how should bidders respond?

BOQ comprises 31 items spanning buckets, cleaners, hardware, office supplies, and misc goods; exact quantities are not disclosed; bidders should price per item as per spec in your technical bid and align with approved drawings and delivery terms.

What is the payment and compliance framework for this procurement?

Payment terms hinge on completion of supply per approved drawings; GST reimbursement follows actuals or quoted rate; submission requires vendor-code documents and NDA; ensure EFT Mandate is bank-certified for timely payments.