GEM

Karnataka Postal Circle Department Of Posts Goods Transport Service Tender Karnataka 14 FT LCV 2500 KG 2025

Bid Publish Date

26-Nov-2025, 10:45 am

Bid End Date

16-Dec-2025, 10:00 am

EMD

₹1,05,440

Value

₹52,72,000

Progress

Issue26-Nov-2025, 10:45 am
AwardPending
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Quantity

229220

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must supply closed body LCV trucks with ≥2500 KG capacity and 14 FT configuration
  • • Per KM billing model; contract may adjust quantity/duration by up to 50%
  • • 50% local content minimum; OEM certificate detailing local value addition required
  • • Make In India preference for Class 1 local suppliers; auditor/cost auditor certification if bid value > ₹10 crore
  • • Dedicated service support number must be provided by bidder/OEM
  • • No BOQ items; scope centered on secure transport of valuable postal goods
  • • Non-transferable contract without buyer's written consent; joint liability retained
  • • EMD of ₹105,440 to be submitted with bid

Categories 3

VALVE PARTS AND ACCESSORIES TRANSPORT PLATFORM SCALE

Tender Overview

Karnataka Postal Circle Department Of Posts seeks a Goods Transport Service on a per KM basis for secure postal mails and parcels. Required is a closed body LCV truck with a carrying capacity of not less than 2500 KG and a 14 FT LCV. Estimated value is ₹5,272,000 with an EMD of ₹105,440. Location is Karnataka, India, and the procurement emphasizes Make In India local content (≥50%). The contract contemplates changes up to ±50% in quantity or duration. Unique conditions include mandatory OEM authorizations, dedicated service support, and strict subcontract/assignment controls.

Key differentiators include the per KM pricing model, high security for valuable goods, and the local content requirement under Make In India policy. No BOQ items are published, indicating a broad transport scope across postal shipments.

Technical Specifications & Requirements

  • Service category: Goods transport for postal mails and parcels with high security needs
  • Vehicle type: Closed body LCV vehicle
  • Minimum capacity: 2500 KG carrying capacity
  • Vehicle length: 14 FT LCV
  • Billing basis: Per KM based pricing
  • Security emphasis: Transportation of valuable goods
  • Estimated value: ₹5,272,000; EMD: ₹105,440
  • Local content: Minimum 50% local content; OEM certificate required; Make In India preference
  • Certifications/requirements: Dedicated service support contact; submission of certification documents; adherence to terms & conditions including assignment/sub-contract clauses
  • Tender context: No BOQ items available; Make In India and supplier eligibility provisions apply

Terms, Conditions & Eligibility

  • EMD: ₹105,440 (payment/submission method per tender terms)
  • Assignment/Sub-contract: Not allowed without prior written consent; ultimate liability remains with the original seller
  • Purchase Preference: Make In India, Class 1 local supplier, minimum 50% local content; OEM certificate and local content verification required
  • Quantity/Duration adjustment: Right to modify by up to ±50% at contract issue and during execution
  • Service Support: Dedicated/toll-free service number required for ongoing support
  • Documentation: Submission of all certificates and documents sought in the bid document, ATC, and corrigenda; mandatory submission of eligibility credentials

Key Specifications

  • Transport service: postal mails and parcels with high security

  • Vehicle: closed body LCV with 14 ft length

  • Load capacity: minimum 2500 kg

  • Pricing: per KM based contract model

  • EMD: ₹105,440

  • Make In India: 50% local content; OEM certificate required

  • Sub-contract/assignment: not allowed without prior written consent

Terms & Conditions

  • EMD and bid security requirements must be met with bid submission

  • 50% local content minimum; OEM certification required for Make In India

  • Contract quantity/duration adjustments allowed up to 50%

Important Clauses

Payment Terms

Per KM payment terms and any upfront or milestone payments will be defined in the contract; ensure submission of EMD ₹105,440 and relevant invoices

Delivery Schedule

Delivery/availability timeline to be specified; contract grants flexibility for quantity adjustments up to 50%

Penalties/Liquidated Damages

Penalties will apply for non‑compliance with delivery timelines and service quality; specific LD rate to be defined in contract

Bidder Eligibility

  • Proven experience in secure transport of valuable goods for government/postal services

  • Valid GST and PAN; financial stability; min. 3 years in similar transport contracts

  • OEM authorization for the 14 FT closed body LCV or equivalent model

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar transport contracts

4

Financial statements (last 2-3 years)

5

EMD deposit proof (₹105,440)

6

Technical bid documents and bid security (as applicable)

7

OEM authorization / authorization letter for manufacturer or brand

8

Certificate on local content percentage and OEM location details

Frequently Asked Questions

How to bid for the Karnataka Postal Circle transport tender 2025?

Bidders should register on the GEM portal, upload GST, PAN, experience certificates, financials, and EMD of ₹105,440. Include OEM authorizations, local content certificate (≥50%), and ensure compliance with Make In India rules. Follow per KM pricing details and submit all required documents with the bid.

What documents are required for this transport tender in Karnataka?

Submit GST certificate, PAN, experience certificates for similar work, financial statements, EMD deposit proof of ₹105,440, technical bid, OEM authorization, and a certificate detailing local content (≥50%). Include service support contact details and any corrigenda references.

What are the technical specifications for the transport service?

The tender requires closed body LCV trucks with a minimum capacity of 2500 KG, a 14 FT length, and per KM billing. Vehicles must transport valuable postal goods securely, with dedicated service support and OEM authorization where applicable.

What is the local content requirement for Make In India?

Minimum local content is 50% for Class 1 local suppliers. OEM must certify local value addition and provide location details. If bid value exceeds ₹10 crore, the local content declaration must be certified by an auditor or CA as applicable.

What is the EMD amount and payment terms for this bid?

EMD for this tender is ₹105,440. Payment terms will be defined in the contract, typically via online payment or bank draft; ensure submission of EMD along with bid and verify acceptance criteria in the Terms & Conditions.

Are there any contract quantity changes allowed during execution?

Yes, the buyer may increase or decrease contract quantity or duration up to 50% at the time of contract issue; once issued, adjustments remain capped at 50% during execution, and bidders must accept revised quantities or durations.

What certifications or brands are required for eligibility?

Bids require OEM authorization for the specific 14 FT closed body LCV or equivalent, dedication to high security transport, and adherence to Make In India criteria. Certificates must be uploaded with the bid to avoid rejection.

What is the procurement location and scope for this transport bid?

Tender issued by Karnataka Postal Circle, Department of Posts, for per KM based transport of postal mails and valuable parcels within Karnataka. Scope focuses on secure, reliable LCV transport with 2500 KG capacity and 14 FT length to meet postal security needs.