GEM

Indian Army Tablet/Notebook Procurement Tender Poonch Jammu & Kashmir 2025 – OEM Turnover, 25% Quantity Flexibility

Bid Publish Date

27-Nov-2025, 10:55 pm

Bid End Date

08-Dec-2025, 10:00 am

Location

POONCH , JAMMU AND KASHMIR

Progress

Issue27-Nov-2025, 10:55 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • 25% quantity variation right at contract award and during currency
  • • OEM turnover criteria must be met for offered product
  • • Imported products require India-based registered office for after-sales service
  • • Three-year turnover evidence via audited statements or CA/CMA certificate
  • • Bidder must not be under liquidation or recovery proceedings
  • • Delivery period adjustments linked to original vs extended delivery timelines
  • • No BOQ items available; scope defined by tablet/notebook category and compliance
  • • Distinct emphasis on OEM eligibility in bunch bids with highest value considered

Tender Overview

The procurement opportunity is issued by the Indian Army (Department of Military Affairs) for a Tablet/Notebook category located in POONCH, JAMMU & KASHMIR - 185101. Although no estimated value or EMD is disclosed, the tender imposes a 25% quantity option at contract award and during currency, with delivery time adjustments based on the extended period. The terms emphasize financial standing, turnover criteria, and OEM turnover requirements, including provisions for imported products where the OEM or authorized seller must maintain a registered Indian office for after-sales service. Bidders should assess supplier qualifications, potential OEM constraints, and ability to meet extended delivery timelines under the option clause.

Technical Specifications & Requirements

  • Product category: Tablet/Notebook
  • Quantity flex: up to 25% increase/decrease of bid quantity at placement and during contract currency
  • Delivery timing: calculated extension formula based on original/extended delivery periods, minimum 30 days; extended delivery may align with original period
  • Financial credibility: bidders must demonstrate ongoing solvency (no liquidation, court receivership, or bankruptcy); upload an undertaking
  • Turnover criteria: minimum average annual turnover over last three financial years ending 31st March prior year; include audited balance sheets or CA/CFA certificate; if bidder is <3 years old, turnover is based on completed years post-incorporation
  • OEM turnover: OEM must meet turnover criteria; in bunch bids, OEM with highest bid value must comply
  • Imported products: OEM or authorized seller must have a registered Indian office for after-sales service support
  • No BOQ items provided; tender scope relies on product category and compliance requirements

Terms, Conditions & Eligibility

  • EMD details: not specified in data; bidders must rely on standard bid security practices per organization policy
  • Financial standing: must not be in liquidation or bankruptcy; provide undertaking
  • Turnover: bidder and OEM must meet three-year average turnover criteria with documentary evidence
  • Delivery and option clause: 25% quantity flexibility during both initial and currency periods
  • Warranty/after-sales: requires Indian office for imported products; ensure OEM support alignment with local service requirements
  • Documentation: include GST, PAN, turnover certificates, audited statements, and OEM authorizations as applicable
  • Compliance: bidders must adhere to the option clause and delivery-time calculations described in the buyer terms

Key Specifications

    • Product category: Tablet/Notebook
    • Quantity flexibility: up to 25% increase/decrease
    • Delivery timing: extendable per formula; minimum 30 days
    • EMD: not specified in tender data; bidders should assume standard bid security per policy
    • OEM turnover: minimum average turnover for OEM over last 3 years ending 31st March
    • Imported product support: OEM/Authorized Seller must have Indian registered office for after-sales service

Terms & Conditions

  • 25% quantity variation allowed during contract; delivery timeframe adjusts with option

  • Bidder and OEM turnover criteria to be satisfied with audited/CA certificates

  • Imported goods require India-based after-sales service headquarters

  • Non-liquidity and financial solvency are mandatory for bidding entities

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government payment terms per Army policy and contract conditions

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not detailed in data; bidders should review contract for LD provisions tied to delivery delays or performance shortfalls

Bidder Eligibility

  • Not in liquidation or court receivership; no bankruptcy

  • Must meet minimum three-year average turnover (bidder and OEM)

  • OEM turnover compliance for bundled bids; highest bid value OEM must meet turnover

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Required Documents

1

- GST registration certificate

2

- PAN card

3

- Audited financial statements or CA/CMA certificate showing turnover (last 3 years)

4

- Undertaking not to be under liquidation or court proceedings

5

- OEM authorization (for non-OEM bids) and authorized seller documents for imported products

6

- Product compliance certificates (if available) and after-sales service arrangement

7

- Any existing turnover certificates for OEM (three-year average)

8

- License/registration for import of electronics (if applicable)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the tablet notebook tender in Poonch Jammu Kashmir 2025?

Bidders must submit GST, PAN, and three-year turnover certificates with audited statements or CA/Cost Accountant certificates. OEM authorization is required for non-OEM bidders, and an undertaking proving non-liquidation status must be uploaded. Ensure compliance with the 25% quantity option and Indian after-sales service requirements for imported products.

What documents are required for the Indian Army tablet tender in Po​oonch?

Submit GST certificate, PAN, turnover proof (audited statements or CA/Cost Accountant certificate for last 3 years), undertaking of non-liquidation, OEM authorization (if not the OEM), and any after-sales service agreements with an Indian registered office for imported items.

What are the 25% quantity variation rules in this tender?

The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during contract currency. The extended delivery period uses a calculated formula based on the ratio of increased quantity to original quantity, with a minimum extension of 30 days.

Which turnover criteria apply to bidders and OEMs for this procurement?

Both bidders and OEMs must demonstrate a minimum average annual turnover over the last three financial years ending 31st March prior year. If <3 years since incorporation, turnover is based on completed years post-constitution; provide audited balance sheets or CA/CMA certificates.

Are there specific after-sales service requirements for imported tablets?

Yes. Imported products require the OEM or authorized seller to have a registered Indian office to provide after-sales service support. Ensure documentation demonstrates local service arrangements and trained personnel for timely maintenance.

What delivery timeline conditions apply to this tablet tender?

Delivery period starts from the last date of the original delivery order. Extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; the purchaser may extend to the original delivery period under the option clause.