GEM

Uttar Pradesh Khadi and Village Industries Board Event Management Tender Ayodhya - Electrical Light, Sound System & Decor Standards 2025

Posted

25 Oct 2025, 11:42 am

Deadline

04 Nov 2025, 12:00 pm

Progress

Issue25 Oct 2025, 11:42 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Dedicated service office required in the same state as consignee (Uttar Pradesh).
  • • Toll-free service support number mandatory for bidders/OEMs.
  • • Up to 25% variation in contract quantity or duration allowed at contract issue.
  • • Past project experience evidence accepted: contract copies with invoices or client execution certificates.
  • • Liability remains with seller and any assignee/sub-contractor; joint and several liability.
  • • Installation & commissioning included if covered in scope, at the specified Ayodhya address.

Categories 3

ELECTRICAL DECORATION SOUND SYSTEM

Tender Overview

The Uttar Pradesh Khadi and Village Industries Board (UPKVIB) seeks national-level event management services in Ayodhya for theme-based events, electrical light management, generator support, sound systems, and outdoor decor for full-day programs. The contract accommodates quantity/duration flexibility up to 25%, with installation and commissioning at GRAMODYOG AYODHYA MANDAL, AYODHYA, UP. A dedicated service office must operate within the consignee state, supplemented by a toll-free support line. Past project experience documents may include contract copies with invoices, client execution certificates, or third-party inspection notes.

  • Scope includes on-site delivery, installation, and commissioning where covered by scope of supply.
  • Location emphasis: Ayodhya, Uttar Pradesh, with local service accessibility.
  • Distinguishing factor: clear post-award service commitments and evidence-based experience requirements.

Technical Specifications & Requirements

  • No explicit product specifications are published in the BOQ; bidders must align with event management scope covering electrical lighting, generators, sound systems, and electric décor for outdoor, full-day events.
  • Requirements emphasize local presence: an in-state service office and dedicated/toll-free service line.
  • Submission of past-project evidence as per “Past Project Experience” clause is mandatory for qualification.
  • Contractual flexibility allows up to 25% adjustment in quantity/duration at bid issuance and post-issuance.
  • Installation and commissioning, if within scope, must occur at the stated Ayodhya address.

Terms, Conditions & Eligibility

  • The seller cannot assign or sub-contract without prior written consent; joint liability remains.
  • Service provider must have an office in the state of the consignee and provide documentary evidence.
  • Dedicated toll-free service support must be available for bidder/OEM.
  • Documentation for past experience (contracts, invoices, execution certificates) is required for eligibility.
  • No BOQ items are listed; terms emphasize compliance, accountability, and post-award service continuity.

Key Specifications

    • Product category: Event management services for electrical light management, generator support, sound system, and electric décor
    • Delivery/installation site: GRAMODYOG AYODHYA MANDAL, AYODHYA, DEVKALI AYODHYA, UP
    • Variation allowance: up to 25% in contract quantity or duration at bid issue and post-award
    • Service continuity: dedicated toll-free support line and local in-state office
    • Past-experience proof: contract copies with invoices or client execution certificates

Terms & Conditions

  • EMD not specified in available data; contract terms emphasize project experience proofs.

  • Delivery, installation, or commissioning to be conducted at Ayodhya address if included.

  • No BOQ items listed; scope inferred from event management and electrical decor requirements.

Important Clauses

Payment Terms

Not specified in data; contract allows quantity/duration variation up to 25% at issue and post-award.

Delivery Schedule

Actual delivery and installation/commissioning if covered must occur at GRAMODYOG AYODHYA MANDAL, Ayodhya, UP.

Penalties/Liquidated Damages

Not specified in data; standard procurement terms imply accountability via liability clauses.

Bidder Eligibility

  • In-state presence: office in Uttar Pradesh with documentary proof

  • Dedicated toll-free service line for post-sale support

  • Past project experience evidence acceptable via contracts, invoices, or execution certificates

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Required Documents

1

- GST registration certificate

2

- PAN card

3

- Past experience proof (contract copies + invoices or client execution certificates)

4

- Evidence of in-state service office in Uttar Pradesh

5

- OEM authorization or dedicated service partnership (if applicable)

6

- Any prior installation/commissioning certificates (if scope includes installation)

Frequently Asked Questions

How to bid for event management tender in Ayodhya Uttar Pradesh 2025?

To bid, ensure your firm has an in-state office in Uttar Pradesh and a dedicated toll-free service line. Provide past-project experience proofs (contracts, invoices, or client certificates). Submit GST, PAN, and OEM authorizations if applicable. The contract allows up to 25% quantity/duration variation at issue.

What documents are required for UPKVIB event management tender Ayodhya?

Required documents include GST registration, PAN card, past experience proofs (contract copies with invoices or execution certificates), evidence of in-state office, and any OEM authorizations. Prepare installation/commissioning certificates if scope includes deployment at GRAMODYOG AYODHYA MANDAL.

What are the technical scope items for electrical light and sound tender?

Scope covers electrical light management, generator support, sound system, and electric décor for outdoor, full-day events. While no BOQ is published, bidders should align with standard event-management specifications and ensure support services are in place with local presence.

When is installation and commissioning required for this tender Ayodhya bid 2025?

Installation and commissioning, if within scope, must be carried out at GRAMODYOG AYODHYA MANDAL, Ayodhya, Uttar Pradesh, per the terms. Ensure scheduling aligns with event dates and on-site access rights are secured in advance.

What is required for post-sale service support in UP bids?

Bidders must provide a dedicated toll-free service number and confirm an in-state service office. Documentation should prove availability of ongoing support and response capabilities for technical issues during event deployment.

What experience proofs are acceptable for eligibility in this UP tender?

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients with contract value, or third-party inspection notes indicating successful delivery of similar services.

What is the scope of quantity variation allowed in this UP tender?

The buyer allows up to a 25% increase or decrease in contract quantity or duration at the time of contract issue, with the bidder obligated to accept revised terms.

What standards or certifications are expected for event equipment tender?

Exact standards are not listed; bidders should ensure electrical, lighting, and décor equipment comply with relevant safety norms and any IS or BIS standards applicable to outdoor event installations.

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