GEM

Indian Army Department Of Military Affairs Security Equipment Tender 2025 - AAA/TRTL Standards & On-Site Warranty

Bid Publish Date

11-Dec-2025, 10:17 am

Bid End Date

22-Dec-2025, 11:00 am

Location

SRINAGAR , JAMMU AND KASHMIR

Progress

Issue11-Dec-2025, 10:17 am
AwardPending
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Quantity

67

Category

10342797

Bid Type

Two Packet Bid

Categories 6

CABLE STAYED BRAKE BANDAGE KITS BRAKE LINING HYDRAULIC TOURNIQUETS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for security equipment procurement under a government framework in 2025. The scope centers on security hardware/services with on-site warranty options and post-award service obligations. Key differentiators include mandatory functional Service Centers within each consignee state (established within 30 days of award if not pre-existing) and an advance sample approval process requiring submission within 7 days of award. The contract contemplates post-acceptance inspections by the Board of Officers and strict turnover verification. The estimated financial scale is tied to the bidder’s three-year average turnover with documentary evidence required. This tender emphasizes compliance with buyer-specified inspection, testing, and sample-approval milestones to ensure bulk supply conformity. The opportunity is location-agnostic in the data, but the buyer’s structure emphasizes domestic service capability and vendor readiness for rapid deployment.

Technical Specifications & Requirements

  • Inspection framework: Post receipt inspection at consignee site by the Board of Officers; pre-dispatch inspection not universally applicable.
  • Advance sample: 1 sample per contract; approval or modification list provided within 7 days; bulk supply aligned to approved sample.
  • Service & Support: Functional service centres required in each state; establishment within 30 days if absent; payment contingent on evidence of capability.
  • Turnover criterion: Minimum average annual turnover for the last three years as per bid document; audited balance sheets or CA/Cost Accountant certificate required.
  • Quantity and item details: BOQ contains 8 items but specific quantities are not disclosed; procurement focuses on security equipment with compliance to buyer’s standards and inspection requirements.

Terms, Conditions & Eligibility

  • EMD and precise turnover thresholds: The tender requires the bidder’s minimum average turnover over the last three years; documentation: audited balance sheets or CA/Cost Accountant certificate.
  • Delivery & payment: Delivery timelines anchored by sample approval; payment terms linked to milestone acceptance and documentary evidence of service capability.
  • Documentation: GST, PAN, experience certificates, OEM authorisations, and technical bid documents to be submitted; service centres proof may be required within 30 days of award.
  • Compliance & warranty: On-site warranty where applicable; board inspection oversight; penalties or LD provisions tied to schedule adherence and sample conformity.

Key Specifications

    • Inspection: Post Receipt Inspection at consignee site; Board of Officers to conduct acceptance inspection
    • Advance sample: 1 sample required; approval or modification list within 7 days of award
    • Service & Support: Mandatory Functional Service Centre in each consignee state; establishment within 30 days if not present
    • Turnover: Minimum average annual turnover over the last three years as per bid document
    • Tender scope: 8 BOQ items with no explicit quantity; emphasis on compliance with buyer’s standards and testing

Terms & Conditions

  • EMD amount and exact turnover criteria as per bid document (documentary evidence required)

  • Delivery tied to advance sample approval; bulk supply must follow approved specifications

  • Post-award service centre presence in each state; 30-day establishment window

  • Board of Officers to conduct post-reception inspections; pre-dispatch inspection not uniformly indicated

Important Clauses

Payment Terms

Payment release contingent on documentary evidence of functional service centre and approval of advance sample; LD/penalty mechanisms not specified here

Delivery Schedule

Delivery timelines anchored to sample approval; if buyer delays approval, delivery period may be refixed without LD for the delay

Penalties/Liquidated Damages

Not explicitly detailed; potential LD tied to schedule slips and sample conformity per contract terms

Bidder Eligibility

  • Minimum average annual turnover over the last three financial years as per bid document

  • Evidence of a functional service centre (or plan) within each consignee state within 30 days of award

  • GST registration, PAN, and OEM authorization documents to be submitted with bid

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GEM

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 10342797 STOP SWITCH 14 nos asnirwal@251y 30
2 10324854 HYDRAULIC AGGREGATE HA 25-3V (PUMP) 1 nos asnirwal@251y 30
3 10327271 SWITCH L 16.003 SEUFFER 1 nos asnirwal@251y 30
4 10340911 BRAKE LINING 12 nos asnirwal@251y 30
5 10328311 MAIN CYLINDER DIA 22.2 4 nos asnirwal@251y 30
6 10349441 TOURNIQUET 25 nos asnirwal@251y 30
7 10314044 TENSIONING NUT 9 nos asnirwal@251y 30
8 10327558 HOSE THERMOPOL THD 2871 1 nos asnirwal@251y 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for comparable security equipment bids

4

Audited financial statements for the last three financial years or CA/Cost Accountant turnover certificate

5

EMD submission evidence (as per bid document)

6

Technical bid documents demonstrating compliance with required standards

7

OEM authorization / authorised distributor certificates

8

Evidence of functional Service Centre in each state (or plan to establish within 30 days of award)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army security equipment tender 2025?

Bidders must meet eligibility criteria including turnover, GST, PAN, and OEM authorizations. Prepare technical bid with compliance certificates, provide evidence of a functional service centre or plan to establish within 30 days, and submit required EMD documents. Ensure advance sample is prepared and submitted within 7 days of award for pre-approval.

What documents are required for Army security equipment procurement 2025?

Bid package requires GST certificate, PAN, audited turnover for last three years, CA/cost accountant turnover certificate, experience certificates for similar work, OEM authorization, technical bid, and EMD submission evidence; service centre proof or establishment plan is also needed.

What is the advance sample approval process for this tender?

An advance sample must be submitted within 7 days of contract award. The buyer will approve or provide a modification list within 7 days; bulk supply must conform to the approved sample, otherwise the contract may be terminated for major deviations.

What are the post-award inspection procedures for Army stores?

Post receipt inspection is conducted at the consignee site by the Board of Officers before acceptance; pre-dispatch inspection is not universally applied and depends on ATC selections; ensure readiness for site-based verification.

What turnover evidence is required for eligibility in this bid?

Submit the minimum average annual turnover for the last three years via audited balance sheets or a Chartered Accountant/Cost Accountant certificate, as indicated in the bid document.

When will payments be released after delivery to the Army tender?

Payment terms hinge on submission of documentary proof of service capability and acceptance of goods per approved sample; exact milestone values will be defined in the contract but are tied to acceptance at the consignee site or post-sampling approval.

What standards or certifications are preferred for security equipment in this tender?

Bidders should emphasize ISI/AAA/TRTL standards if applicable; IS 550 compliance and OEM authorizations are recommended where specified by buyer’s terms; ensure certification documents are included with the bid package.

What are the key eligibility criteria for Indian Army bidder submissions?

Eligibility includes minimum turnover over the last three years, GST and PAN compliance, OEM authorization, experience in similar projects, and ability to establish service centres in each state within 30 days of award.