Indian Air Force Audio Visual Lab Equipment Tender IPv6 Ready IT Equipment Procurement 2025

Tender Overview

The Indian Air Force (Department of Military Affairs) invites bids for Audio Visual Lab equipment under a government procurement process. The project includes a base order with an EMD of ₹100,000, and a flexible quantity clause allowing up to 25% additional quantity at contracted rates. Bidders must demonstrate IPv6 readiness for IT equipment from day one and provide OEM authorization where applicable. The engagement encompasses installation, commissioning, testing, and potential training delivered by OEM-certified personnel. This procurement targets robust, standards-compliant AV lab solutions with clear terms on delivery and extension rights, ensuring timely support and scalable deployment.

The opportunity is located within the defense procurement framework and requires bidders to align with central/state government practices. Unique aspects include the option to expand orders within contract terms and a stringent NDA requirement to protect contract details. The vendor must demonstrate prior government supply experience and provide evidence of supplier stability and non-liquidity. The emphasis on IPv6 readiness and OEM certifications distinguishes compliant bidders from others.

Includes: delivery timelines, option-based quantity increases, and installation responsibilities; all terms are designed to safeguard delivery efficiency and post-installation support. The scope is restricted to IT-enabled Audio Visual lab assets with formal acceptance testing and training components, driven by a disciplined military supply ecosystem.

Technical Specifications & Requirements

• Category: AUDIO VISUAL LAB equipment; no explicit BOQ items published.
• EMD: ₹100,000 (cash/online as per tender rules).
• Quantity Flexibility: up to 25% increase during contract, with proportional extension calculations.
• Delivery & Installation: installation, commissioning, testing, configuration, and training to be performed by OEM-certified resources or OEM-authorized resellers.
• IT Readiness: all IT equipment must be IPv6 ready from day one.
• Vendor Code & Documentation: mandatory PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if distributor.
• Non-Disclosure: mandatory NDA on bid submission; confidentiality obligations applicable during and after contract.
• Experience Criteria: 3 years of regular manufacturing/supply to central/state govt bodies or PSUs for similar category products.
• Delivery Terms: option clause governs delivery extension up to original delivery period with minimum 30 days; extended delivery time scales as (Increased quantity ÷ Original quantity) × Original delivery period.
• Warranty/Support: terms not specified; installation and training imply post-sale support expectations.

Terms, Conditions & Eligibility

• EMD: ₹100,000; submission per bid terms.
• Experience: bidder or OEM must have 3 years of govt-supplied similar AV lab products; provide contracts as evidence.
• Authorization: OEM authorization or detailed distributor/self-manufacture certification required.
• Payment Terms: not specified; bidders should anticipate standard govt terms aligned with protocol and EFT workflows.
• Delivery: extended delivery rules apply; base delivery timeline to be confirmed in order; option-based extensions governed by formula.
• NDA: mandatory non-disclosure declaration on bid head; breach may trigger legal action.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents required.
• Installation & Training: must be executed by OEM-certified resources; training scope defined by contract.