GEM

Indian Army Department of Military Affairs Spare Parts Tender Prayagraj Uttar Pradesh 2025 ISI/AAA/TRTL Standards and Shelf Life

Bid Publish Date

14-Dec-2025, 10:18 am

Bid End Date

24-Dec-2025, 11:00 am

Location

ALLAHABAD , UTTAR PRADESH

Progress

Issue14-Dec-2025, 10:18 am
AwardPending
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Quantity

2000

Category

PARTS KIT SLAVE CYLINDER CLUTCH

Bid Type

Two Packet Bid

Categories 41

AGITATORS BRAKE WIND MILL ENERGY PROJECT COMPRESSED AIR PROGRESSIVE CAVITY PUMPS PVC CABLE PNEUMATIC HOSE BREAK GEAR ALTERNATING CURRENT MOTOR CABLE INSTRUMENTATION CABLE HEATER BULB SYNCHRONOUS MOTORS PNEUMATIC AIR WATER GAS MULTIPURPOSE HOSES ROTARY CAM PUMPS GAS PIPELINE FILTERS AC MOTORS ANIMAL LABORATORY EQUIPMENT INCANDESCENT LAMP CONTROL WIRE PERISTALTIC PUMPS AIR HOSE BUS CABLE CONTROL CABLE SWITCH YARD FILTER RETAINERS CABLE SUPPLY ELECTROMAGNET DAM SPRAYER SWITCHING APPARATUS AIR GENERATOR TAIL LAMP GAS SEPARATOR CLAMPS WORM GEAR TURBINE PUMPS BLADE SWITCH SUPPLY

Tender Overview

The Indian Army, Department Of Military Affairs, seeks supply of a broad range of automotive spare parts and components (33 items listed under the BOQ, including slave clutch kits, indicator bulbs, lamps, electrical cables, filters, windscreen wipers, hoses, bearings, ignition components, and related hardware) with delivery to 4 INF DOU, Prayagraj, Uttar Pradesh. The procurement emphasizes consistent data-sheet alignment with offered specifications, manufacturer authorization where applicable, and compliance with government data verification. A key differentiator is the requirement for long-shelf-life spares and OEM authorization where applicable, ensuring reliability for military use. Unique aspects include the explicit shelf-life clause and strict documentation checks for bid eligibility.

Technical Specifications & Requirements

  • Data Sheet: Required to match product specifications with bid submission; mismatches risk rejection.
  • Shelf Life: Minimum 18 months; on delivery at least 12 months usable life remaining.
  • Experience: Bidder or OEM must have 3 years of regularly manufactured/supplied similar category products to central/state govt or PSUs; supply proof via contracts.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate (certified by bank), OEM authorization if applicable, and data sheets; NDA to be uploaded with bid.
  • GST: GST applicability to be self-checked by bidder; reimbursement as per actuals or applicable rate, capped to quoted GST percentage.
  • Delivery/Installation: Actual delivery and installation, if in scope, at 4 INF DOU Prayagraj, UP.
  • Shelf Life Clause: 18-month minimum shelf life; minimum 12 months usable shelf life at supply.
  • Sub-contracts/Assignment: Prohibition without prior written consent; joint and several liability remains with seller.
  • Data Verification: Buyers will verify data sheets against offerings; mismatches lead to rejection.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in provided data; bidders must consider standard government norms.
  • Financial Standing: Not under liquidation, court receivership, or bankruptcy; upload an undertaking.
  • GST/PAN/Bank Details: Submit PAN, GSTIN, cancelled cheque, EFT mandate with bid.
  • Data Sheet & OEM Authorization: Mandatory data sheet; OEM authorization if bidder is not the OEM.
  • Shelf Life: Minimum 18 months; 12 months usable life at delivery.
  • Confidentiality/NDA: Non-disclosure declaration to be uploaded on bidder letterhead.
  • Experience: 3 years in supplying similar category products to govt/PSU; primary product value criterion in bunch bids.
  • Assignment/Sub-contract: Requires buyer’s prior consent; seller remains jointly and severally responsible.

Key Specifications

  • 33 item BOQ covering automotive spare parts and components

  • Shelf life: minimum 18 months, 12 months usable at the time of supply

  • Delivery location: 4 INF DOU, Prayagraj, Uttar Pradesh

  • Experience: 3 years in supplying similar govt/PSU products

  • Documentation: Data Sheet, PAN, GSTIN, EFT mandate, OEM authorization

  • Mismatched data sheets may lead to bid rejection

  • OEM authorization required for authorized distributors

Terms & Conditions

  • EMD amount not disclosed; bidders should prepare as per standard government practice

  • 3 years govt/PSU supply experience required with contract copies

  • Delivery and installation, if in scope, to be conducted at 4 INF DOU Prayagraj

Important Clauses

Payment Terms

GST treatment as per actuals or applicable rate; reimbursement limited to quoted GST; bidder to self-verify GST applicability

Delivery Schedule

Actual delivery and potential installation/commissioning at 4 INF DOU Prayagraj; contract to specify delivery timeline if scope includes installation

Penalties/Liquidated Damages

Not explicitly stated in provided text; bidders should anticipate standard LD provisions for late delivery or non-conformance as per Govt of India terms

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • 3 years of government/PSU supply experience for similar categories

  • OEM authorization for authorized distributors; data sheet alignment

Past Similar Tenders (Historical Results)

5 found

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Closed: 7 June 2025
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Field Coil Assy,Regulator Brush Box,Fog Lamp Bulb,Pole Screw,Fog Lamp Assy,Assy Rear View Mirror Ou

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Posted: 8 August 2025
Closed: 19 August 2025
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AC Filter,Carburetor BS29,Cable Assy Clutch control speedometer,Retainer oil seal,Pad set Disc Brak

Indian Army

UDHAMPUR, JAMMU & KASHMIR

Posted: 9 September 2025
Closed: 20 September 2025
GEM

POLE SCREW,RESISTOR,HOOD LIFTING KIT,COIL SYSTEM,SLAVE CYL CLUTCH,CYL CLUTCH RELEASE,HOSE MM,BRUSH

Indian Army

JHANSI, UTTAR PRADESH

Posted: 27 August 2025
Closed: 13 September 2025
GEM

Fuel Tank Stud Bolt,Brake Chamber Assy Front,Brake Chamber Assy Rear,Wiper Motor with Rotor,Rear Ar

Indian Army

JALPAIGURI, WEST BENGAL

Posted: 30 August 2025
Closed: 9 September 2025
GEM

Bill of Quantities (BOQ) 33 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PARTS KIT SLAVE CYLINDER CLUTCH PARTS KIT SLAVE CYLINDER CLUTCH 292 nos ashgem19 30
2 INDICATOR BULB 21 W INDICATOR BULB 21 W 284 nos ashgem19 30
3 LAMP INCANDESCENT LAMP INCANDESCENT 190 nos ashgem19 30
4 LIGHT BLACKOUT LIGHT BLACKOUT 121 nos ashgem19 30
5 JUBILEE CLIP JUBILEE CLIP 130 nos ashgem19 30
6 CAB LIFT HANDLE 7 8 OD X 11 G THK 1MTR CAB LIFT HANDLE 7 8 OD X 11 G THK 1MTR 73 nos ashgem19 30
7 FILTER ASSY SHORTER II 77 MM FILTER ASSY SHORTER II 77 MM 18 nos ashgem19 30
8 SPEEDOMETER CABLE SPEEDOMETER CABLE 143 nos ashgem19 30
9 BLADE WIND SHIELD WIPER BLADE WIND SHIELD WIPER 7 nos ashgem19 30
10 HOSE ASSY NON METALLIC TYRE INFLATOR HOSE ASSY NON METALLIC TYRE INFLATOR 81 nos ashgem19 30
11 AIR FILTER AIR FILTER 24 nos ashgem19 30
12 FILTER ELEMENT FILTER ELEMENT 11 nos ashgem19 30
13 LIGHT WARNING LIGHT WARNING 2 nos ashgem19 30
14 LIGHT BACK UP LIGHT BACK UP 69 nos ashgem19 30
15 STOP LIGHT VEHICULAR TAIL LAMP VEHICULAR STOP LIGHT VEHICULAR TAIL LAMP VEHICULAR 36 nos ashgem19 30
16 HOSE 5 8 IO CAB HEATER DEMISTER HOSE 5 8 IO CAB HEATER DEMISTER 23 nos ashgem19 30
17 HOSE NON METALLIC HOSE NON METALLIC 7 nos ashgem19 30
18 HOSE AIR HOSE AIR 9 nos ashgem19 30
19 SPIDER BEARING SPIDER BEARING 12 nos ashgem19 30
20 SLAVE CYL CLUTCH SLAVE CYL CLUTCH 95 nos ashgem19 30
21 CABLE ASSY CONTROL CABLE ASSY CONTROL 66 nos ashgem19 30
22 DOOR LOCK ASSY RH DOOR LOCK ASSY RH 57 nos ashgem19 30
23 DE SPANNER 18 X19 DE SPANNER 18 X19 54 nos ashgem19 30
24 EXHAUST BRAKE SWITCH EXHAUST BRAKE SWITCH 52 nos ashgem19 30
25 COMBINATION SWITCH COMBINATION SWITCH 29 nos ashgem19 30
26 BRAKE SHOE LINING ASSY REAR BRAKE SHOE LINING ASSY REAR 22 nos ashgem19 30
27 CABLE ASSY CONTROL CABLE ASSY CONTROL 22 nos ashgem19 30
28 ARMATURE MOTOR ARMATURE MOTOR 8 nos ashgem19 30
29 IGNITION SWITCH IGNITION SWITCH 8 nos ashgem19 30
30 ROTOR GENERATOR ROTOR GENERATOR 5 nos ashgem19 30
31 2 POLE ISOLATOR SWITCH 2 POLE ISOLATOR SWITCH 14 nos ashgem19 30
32 SPEEDOMETER SPEEDOMETER 10 nos ashgem19 30
33 WIPER BLADES WIPER BLADES 26 nos ashgem19 30

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Required Documents

1

GST registration certificate

2

PAN card copy

3

Cancelled cheque

4

EFT mandate certified by bank

5

OEM authorization form/certificate (if applicable)

6

Data Sheet of offered products

7

Prior contracts/experience certificates (3 years in similar govt/PSU supply)

8

Non-disclosure declaration on bidder letterhead

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Prayagraj army spare parts tender 2025?

To bid, prepare Data Sheets for each offered item, provide PAN and GSTIN copies, submit cancelled cheque and EFT mandate, obtain OEM authorization if not the manufacturer, and prove 3 years of govt/PSU supply experience with contract copies. Deliverables must meet shelf-life criteria and NDA requirements.

What documents are required for Indian Army spares procurement?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization (if applicable), Data Sheets for offered products, NDA, and contracts proving 3 years of govt/PSU supply experience. Upload these with bid submission for Vendor Code creation.

What are the shelf-life requirements for supplied parts?

All spare parts must have a minimum shelf life of 18 months at the time of supply, with at least 12 months of usable life remaining. Data Sheets must reflect this, and components failing this criterion may be rejected during verification.

What is the delivery location and scope for this tender?

Delivery and potential installation are to be performed at 4 INF DOU, Prayagraj, Uttar Pradesh. If installation is in scope, the contract will specify the commissioning responsibilities and timelines for these 33 items listed in the BOQ.

How will GST be handled in this government tender?

Bidders must verify GST applicability; GST reimbursement will be based on actuals or the applicable rate, capped at the quoted GST percentage. The bidder bears responsibility for correct GST calculation and compliance.

What experience criteria must suppliers meet for govt contracts?

Bidders or OEMs must demonstrate 3 years of regular manufacture/supply of similar category products to central/state govt organizations or PSUs, with contract copies. If multiple products exist, the primary high-value item must meet the criterion.

Is OEM authorization required for distributors on this bid?

Yes. Wherever the bidder is an authorized distributor, an OEM authorization form/certificate detailing name, designation, address, email, and phone is required to be furnished with the bid.

What is the data sheet verification process for offered products?

Data Sheets submitted must exactly match the offered product specifications; any unexplained mismatch can lead to bid rejection. Ensure all 33 items align with format, model numbers, and technical parameters in the tender data.