GEM

Indian Army Department Of Military Affairs Photocopier Repair & Spare Parts Tender 2025 - Ricoh Sharp Xerox MFD Repairs, ISI/ISO Standards

Bid Publish Date

23-Nov-2025, 12:01 pm

Bid End Date

04-Dec-2025, 9:00 am

Location

AMRITSAR , PUNJAB

Progress

Issue23-Nov-2025, 12:01 pm
AwardPending
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Quantity

12

Category

PHOTOCOPIER RICO MP 2014 AD WITH ADF REPAIR

Bid Type

Two Packet Bid

Categories 8

BELL CONTROLLER CONTROLLER CARD POWER REPAIR OF ELECTRONIC ATM NETWORK CARD MOTHERBOARD GEAR

Tender Overview

The Indian Army under the Department Of Military Affairs invites bids for repair services of multiple photocopier units and subsystems, including Ricoh MP 2014 series repairs (RICO MP 2014 AD with ADF, NETWORK CARD, MOTHER BOARD, FUSSER ASSY, LOGIC CARD), Sharp MFD controllers/power supply/gear gear sets, and Xerox 3020 power supply and motherboard repairs. The tender lists a total of 12 BOQ items (with 12 entries in the schedule) and requires submission of a sample before the bid closing. The purchaser reserves rights to vary quantities by up to 25%, with delivery timelines linked to the last delivery order date and extended periods. A minimum turnover and past experience proof are mandated, with documents to be uploaded. This procurement targets specialized spares and repair services for government-mvised photocopier infrastructure, with ATC clauses restricting acceptance to the bidder’s delivered samples.

Technical Specifications & Requirements

  • Items cover repair of RICOH MP 2014 series subsystems (AD with ADF, network card, motherboard, fuser assembly, logic card), SHARP MFD controller/card, power supply, gear set, heater roller, motherboard, and XEROX 3020 power supply and motherboard.
  • No explicit numeric technical specs; bidders must rely on provided ATC and sample submission to validate compatibility.
  • Bid terms require demonstration of capability to service/repair high-assembly PCB-level components and precision mechanical parts.
  • Past performance evidence can include contract copies, execution certificates, or client release notes, with related invoice support.
  • The clause requires sample submission before bid close and allows purchaser to accept or reject repaired materials.

Terms & Eligibility

  • EMD/price security: Not explicitly stated in data; bidders must comply with ATC when submitting bids.
  • Turnover criteria: Minimum average annual turnover over the last three financial years, as specified in the bid document, supported by audited statements or CA/Cost Accountant certificate.
  • Past experience: Proof via contract copies, client execution certificates, or similar documents; multiple acceptable formats.
  • Quantity variation: Up to 25% increase/decrease in ordered quantity, with extended delivery periods calculated per formula; minimum 30-day extension unless original period < 30 days. Sample submission required; bidder to provide material demo on demand.

Key Specifications

    • Product categories: Photocopier repair for Ricoh MP 2014 series, Sharp MFD components, Xerox 3020 components.
    • BOQ items: 12 entries; exact quantities not disclosed; bid allows up to a 25% quantity variation.
    • Delivery: Delivery period linked to last delivery order date; extended time formula with minimum 30 days.
    • Experience proof: Contract copies, client execution certificates, or third-party notes acceptable.
    • Sample requirement: Sample to be submitted before bid submission deadline.

Terms & Conditions

  • Key Term 1: Option clause permits ±25% quantity changes during contract.

  • Key Term 2: Turnover proof via audited balances or CA/Cost Accountant certificate required.

  • Key Term 3: Past experience documents accepted in multiple formats; sample must be submitted.

Important Clauses

Payment Terms

Not explicitly stated in data; ATC will govern actual payment terms and schedule.

Delivery Schedule

Delivery period to commence from last date of original delivery order; extended duration formula applies with minimum 30 days.

Penalties/Liquidated Damages

Not detailed in provided data; ATC clauses likely specify penalties for delayed/defective supply.

Bidder Eligibility

  • Minimum average annual turnover over last 3 fiscal years per bid document

  • Past experience in similar photocopier repair projects accepted via contract copies or client certificates

  • Must submit sample before last date of bid submission

Past Similar Tenders (Historical Results)

5 found

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Closed: 24 February 2025
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Closed: 7 January 2025
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Posted: 5 August 2025
Closed: 16 August 2025
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Closed: 27 May 2025
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Indian Army

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Posted: 2 November 2025
Closed: 12 November 2025
GEM

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PHOTOCOPIER RICO MP 2014 AD WITH ADF REPAIR PHOTOCOPIER RICO MP 2014 AD WITH ADF REPAIR 1 nos wkspoc6023 30
2 PHOTOCOPIER RICO MP 2014 NETWORK CARD REPAIR PHOTOCOPIER RICO MP 2014 NETWORK CARD REPAIR 1 nos wkspoc6023 30
3 PHOTOCOPIER RICO MP 2014 MOTHER BOARD REPAIR PHOTOCOPIER RICO MP 2014 MOTHER BOARD REPAIR 1 nos wkspoc6023 30
4 PHOTOCOPIER RICO MP 2014 FUSSER ASSY REPAIR PHOTOCOPIER RICO MP 2014 FUSSER ASSY REPAIR 1 nos wkspoc6023 30
5 PHOTOCOPIER RICO MP 2014 LOGIC CARD REPAIR PHOTOCOPIER RICO MP 2014 LOGIC CARD REPAIR 1 nos wkspoc6023 30
6 PHOTOCOPIER SHARP MFD CONTROLLER CARD REPAIR PHOTOCOPIER SHARP MFD CONTROLLER CARD REPAIR 1 nos wkspoc6023 30
7 PHOTOCOPIER SHARP MFD POWER SUPPLY CARD REPAIR PHOTOCOPIER SHARP MFD POWER SUPPLY CARD REPAIR 1 nos wkspoc6023 30
8 PHOTOCOPIER SHARP MFD GEAR SET REPAIR PHOTOCOPIER SHARP MFD GEAR SET REPAIR 1 nos wkspoc6023 30
9 PHOTOCOPIER SHARP MFD HEAT ROLLER REPAIR PHOTOCOPIER SHARP MFD HEAT ROLLER REPAIR 1 nos wkspoc6023 30
10 PHOTOCOPIER SHARP MFD MOTHERBOARD REPAIR PHOTOCOPIER SHARP MFD MOTHERBOARD REPAIR 1 nos wkspoc6023 30
11 PHOTOCOPIER XEROX 3020 POWER SUPPLY CARD REPAIR PHOTOCOPIER XEROX 3020 POWER SUPPLY CARD REPAIR 1 nos wkspoc6023 30
12 PHOTOCOPIER XEROX 3020 MOTHERBOARD REPAIR PHOTOCOPIER XEROX 3020 MOTHERBOARD REPAIR 1 nos wkspoc6023 30

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

4

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army photocopier repair tender 2025?

Bidders must meet turnover and experience criteria, submit required documents (GST, PAN, audited statements or CA certificate), provide past project proofs, and include a sample for evaluation. Ensure compliance with ATC and submit within bid deadline. The tender allows up to 25% quantity variation.

What documents are required for Indian Army photocopier repair bid 2025?

Required documents include GST registration, PAN card, audited financial statements or CA certificate confirming turnover, past contract copies or execution certificates, OEM authorizations if applicable, technical bid, and EMD documentation as per ATC. Sample submission is mandatory.

What are the technical scope items for Ricoh, Sharp and Xerox repairs?

Scope covers Ricoh MP 2014 AD with ADF, network card, motherboard, fuser assembly, logic card repairs; Sharp MFD controller, power supply, gear set, heater roller, motherboard repairs; Xerox 3020 power supply and motherboard repairs. No separate numeric tolerances specified.

What is the delivery period and extension rule for quantities?

Delivery begins from the last date of the original order; extended periods are calculated as (additional quantity / original quantity) × original delivery days, with a minimum 30-day extension. The purchaser may extend while exercising the option clause.

What are the experience proof options for past projects?

Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates with contract value, or third-party inspection notes. These demonstrate execution of service/supplies against invoices.

Are there any brand/OEM specifications for repairs?

Brand-specific repair capability is required for Ricoh, Sharp, and Xerox components; OEM authorization documents may be needed to validate supplier capability and ensure compatibility with listed subsystems.

What standards or certifications are required for this tender?

The tender data references general quality/compliance expectations; bidders should verify IS/ISO-related standards in the bid document and ensure repair capability aligns with government procurement expectations.