GEM

Indian Army Shimla All in One PC, Scanner & UPS Tender 2025 ISO 9001 AVR On-site Warranty

Bid Publish Date

24-Nov-2025, 8:49 pm

Bid End Date

04-Dec-2025, 9:00 pm

Location

SHIMLA , HIMACHAL PRADESH

Progress

Issue24-Nov-2025, 8:49 pm
AwardPending
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Quantity

5

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 4

UPS ATM SCANNER MICRO CONTROLLER

Tender Overview

The Indian Army, Department of Military Affairs, seeks procurement of All in One PC (V2), Scanner (V3), and Line Interactive UPS with AVR (V2) for delivery to SHIMLA, HIMACHAL PRADESH – 171001. Eligible bidders must provide installation, testing, commissioning, operator training, and statutory clearances. Estimated value and exact start/end dates are not disclosed; however, the contract allows a 25% quantity variance during order placement and within the currency period at contracted rates. A registered Indian office for OEMs and after-sales support is required for imported products. Notable differentiators include on-site warranty considerations and ISO 9001 certification obligation for the bidder or OEM. This tender emphasizes post-award service capability and timely delivery, with potential pre- or post-dispatch inspection by nominated agencies.

Technical Specifications & Requirements

  • Product categories: All-in-One PC (V2), Scanner (V3), Line Interactive UPS with AVR (V2)
  • Scanner specifics (from data): Scanner Type, Maximum Scan Size, Maximum Optical Resolution (DPI), Simplex/Duplex Colour Scan Speeds (document feeder), ADF capacity at 75 GSM (sheets), Duplex Scanning capability
  • UPS specifics: Line Interactive, AVR functionality, on-site warranty option
  • Warranty/onsite terms: On-site warranty period to be provided per item; inspection by nominated agency (BOO or equivalent)
  • Standards/Certification: ISO 9001 certification for bidder or OEM; service centre presence in each consignee state or establishment within 30 days of award
  • Delivery & scope: Supply, Installation, Testing, Commissioning, operator training, and statutory clearances
  • Financial capability: Bidder must have positive net worth and three-year turnover data; minimum turnover details are not numerically specified in the data
  • Special clauses: Option clause for 25% quantity variation; pre/post inspection arrangements; OEM registered office requirement for imported products

Terms, Conditions & Eligibility

  • EMD/financial security: Not explicitly stated in data; ensure submission per ATC
  • ISO 9001: Bidder or OEM must hold ISO 9001 certification
  • Service centers: Functional service centre in every consignee state or establish within 30 days of award; payment contingent on documentary evidence
  • Turnover/financials: Minimum average annual turnover for last three years required; exact amount not specified
  • Inspection: Pre-dispatch or post-receipt inspection options by nominated agency; acceptance criteria defined by inspection outcomes
  • OEM/import policy: Imported products require OEM or authorized seller with registered Indian office for after-sales support
  • Delivery extension: Option clause allows quantity increase up to 25% and extension as per formula; minimum extension days 30
  • Documentation: Certificates and documents must be uploaded as specified in bid documents and corrigenda

Key Specifications

    • Product names: All-in-One PC (V2); Scanner (V3); Line Interactive UPS with AVR (V2)
    • Scanner parameters: Maximum scan size, maximum optical resolution (DPI), simplex colour scan speed (ppm) at 200 dpi with Document Feeder, duplex colour scan speed (ipm), duplex scanning capability, ADF tray capacity at 75 GSM (sheets)
    • UPS/AVR: Line Interactive UPS with AVR function, on-site warranty option
    • Warranty: On-site warranty period to be provided; specifics not enumerated
    • Certifications: ISO 9001 certification required (bidder or OEM)
    • Service: Availability of service centres in each consignee state or establishment within 30 days of award
    • Delivery scope: Supply, installation, testing, commissioning, operator training, and statutory clearances

Terms & Conditions

  • Quantity flex (up to 25%) allowed at bid, with delivery time adjustments

  • ISO 9001 certification mandatory for bidder or OEM

  • Functional service centre required in each consignee state or established within 30 days

  • Imported goods require OEM with India-based after-sales support

  • Inspection by nominated agency for acceptance

  • Warranty, training, and statutory clearances included in scope

Important Clauses

Payment Terms

Payment terms linked to delivery milestones and documentary evidence; service centre establishment required for release

Delivery Schedule

Delivery starts after order finalization with option for quantity variation up to 25% during currency of contract

Penalties/Liquidated Damages

Penalties/LDs not explicitly stated; inspection and acceptance criteria govern release

Bidder Eligibility

  • Positive net worth as per last audited financial statement

  • ISO 9001 certification either for bidder or OEM

  • Functional service center in each consignee state or plan to establish within 30 days of award

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Flat Bed
Generic Maximum Scan Size A4, A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder Not Applicable Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder Not Applicable Or higher
Document Handling Duplex Scanning No, Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) Not Applicable, 5 to 10, 11 to 20, 21 to 30, 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Certification On Site Warranty (in Years) 3 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply

4

Financial statements for last three years

5

Evidence of EMD/Security deposit (as applicable)

6

Technical bid document

7

OEM authorization or authorized seller certification

8

ISO 9001 certification ( bidder or OEM )

9

Proof of functional Service Centre (or plan to establish within 30 days)

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for the Indian Army scanner and PC tender in Shimla?

Bidders must meet eligibility, submit GST, PAN, experience, financials, EMD documents, and OEM authorizations. ISO 9001 certification is mandatory for bidder or OEM. Ensure service center availability in Himachal Pradesh or establish within 30 days post-award. The bid covers supply, installation, testing, commissioning, training, and statutory clearances.

What documents are required for the All-in-One PC and UPS tender in Shimla?

Submit GST certificate, PAN card, three-year financial statements, prior experience certificates for similar supply, EMD/security deposit, technical bid, ISO 9001 certificate, and OEM authorization. Include proof of service center readiness or establishment plan in the state.

What are the technical specifications for the scanner and PC in this Army tender?

The tender specifies Scanner (V3) with Maximum Scan Size, Maximum Optical Resolution in DPI, Simplex Colour Scan Speed at 200 dpi for Document Feeder, Duplex Colour Scan Speed, Duplex Scanning, and ADF tray capacity at 75 GSM. All-in-One PC (V2) is bundled with scanner and UPS in scope.

What is the delivery flexibility for quantity in this Army procurement?

The purchaser may increase or decrease the quantity up to 25% of bid quantity at contract placement and during the currency of the contract at contracted rates. Delivery time adjusts using the formula; minimum extension is 30 days if applicable.

What certifications and after-sales support are required for imported equipment?

Imported goods must have OEM or authorized seller with registered office in India for after-sales service. ISO 9001 certification is mandatory for bidder or OEM, and a functional service center is required in the consignee state or established within 30 days.

When is installation and commissioning expected for the Shimla tender?

Scope includes Supply, Installation, Testing, Commissioning, and operator training. Delivery timelines hinge on order confirmation and option clause; ensure readiness to install and provide training as part of the contract requirements.

What is the warranty requirement for on-site support in this Army tender?

On-site warranty is mandated for items; exact duration per item is not specified in the summary. Ensure the bidder offers on-site warranty and can provide service centre support in Himachal Pradesh, with installation and maintenance obligations clearly defined.

Which organizations conduct inspections for acceptance of stores?

Nominated inspection agencies include BOO or other notified bodies; options include pre-dispatch inspection at seller premises or post-receipt inspection at consignee site before acceptance. Ensure readiness for inspection as per ATC and bid documents.

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