Event or Seminar or Workshop or Exhibition or Expo Management Service - National; HIRING OF SERVICE
Indian Navy
Posted:
3 January 2025
Closed:
6 January 2025
GEM
Tender Overview
The Indian Navy, under the Department Of Military Affairs, invites bids for venue preparation and event management services for a high-profile media interaction with VADM Sanjay Bhalla. The scope covers national-level venue development and related logistics for a government event, with a focus on professional on-site set-up, media coordination, and secure service delivery. The contract includes a flexible quantity/duration clause allowing up to a 25% adjustment at contract award, ensuring adaptability to evolving event needs. Bidders must demonstrate financial integrity, and the winning bidder will provide an office in the consignee state to satisfy service availability requirements. The opportunity is anchored in government procurement processes with GeM-based terms and conditions.
Technical Specifications & Requirements
- Service category: Event or Seminar or Workshop or Exhibition or Expo Management Service
- Location constraint: Service provider office must be located in the consignee state; documentary evidence required
- Past experience: Acceptable proofs include contract copies with invoices and client execution certificates; third-party release notes may be used
- Billing/guarantee: Performance security may be provided as an Account Payee Demand Draft (DD) in favor of CIRCARS PUBLIC FUND; DD submission and delivery of hard copy within 15 days post-award
- Bid validity and scope: 25% flex on quantity or duration at issue of contract, extendable up to 25% post-award
- Sub-contracting: Any assignment or subcontract requires prior written consent from the buyer, with joint liability for performance
- EMD/PBG: Details indicate EMD/PG requirements through standard GeM terms; bidders must comply and provide necessary documents
- BOQ: No items listed; scope appears as venue development and related services
- Certification/standards: Not explicitly listed; bidders should emphasize compliance with GeM terms and service standards
Terms, Conditions & Eligibility
- EMD/bid security: Required per GeM GeTC norms; submission of security deposit or DD acceptable as per ATC
- Financial standing: Bidder must not be in liquidation or bankruptcy; an undertaking to this effect is required
- Assignment/sub-contract: Prohibition without prior written consent; joint liability maintained
- Service availability: Local office in consignee state mandatory; documentary evidence required
- Past project proof: Acceptable proofs include client contracts, invoices, and execution certificates
- Acceptance of terms: Bidders must accept GeM bid terms and scope of work for this venue project
- Compliance: No BOQ items; focus on venue preparation, media coordination, and event logistics
- Documentation: Preparation of GST/PAN/experience certificates as part of submission follows GeM terms
