GEM

Hindustan Petroleum Corporation Ltd Replacement & Emergency Services Tender Ernakulam Kerala 2025

Bid Publish Date

18-Nov-2025, 7:31 pm

Bid End Date

28-Nov-2025, 8:00 pm

Bid Opening Date

28-Nov-2025, 8:30 pm

EMD

₹40,800

Progress

Issue18-Nov-2025, 7:31 pm
AwardPending
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Quantity

10500

Category

REPLACEMENT OF DU HANGING HARDWARE AT ALP SA

Bid Type

Two Packet Bid

Categories 3

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd. The tender covers replacement of DU hanging hardware, stamping of dispenser unit liasoning, and emergency breakdown service at threeHPCL sites: MVT SA, EKM SA, ALP SA in Ernakulam, Kerala (postal code 682001). EMD: ₹40,800. Bid submission requires online payment via RTGS/Internet banking to the HPCL account at State Bank of India, and bid documents including transfer proof. The scope references multiple locations and a flexible quantity clause up to 25%, with a delivery framework tied to a last original delivery date. The contract framework emphasizes ATC clauses and a bidder’s financial standing and non-liquidity condition. This tender is issued under HPCL procurement for regional maintenance and servicing. Unique aspects include the option to increase quantity up to 25% during contract validity and the need for bidders to attach an undertaking on financial health. The procurement is location-specific to Ernakulam, Kerala and targets ongoing equipment maintenance, hardware replacement, and rapid response servicing.

Technical Specifications & Requirements

  • No explicit technical specifications provided in the tender data. The BOQ lists 9 items across three service categories, but itemized quantities are not disclosed. The primary identifiable services are: DU hanging hardware replacement, DISPENSER UNIT LIASONING stamping, and EMERGENCY BREAKDOWN SERVICE across the three HPCL sites (MVT SA, EKM SA, ALP SA).
  • EMD amount clearly stated as ₹40,800; bidder to submit payment proof via online transfer to the HPCL SBI account.
  • Online payment details include: Account No. 10404415390, IFSC SBIN0009930, Branch: Industrial Finance Branch, Chennai. Confirmation to be emailed to [email protected].

Terms, Conditions & Eligibility

  • Option Clause allows quantity variation up to 25% of bid/contract quantity, with extension logic tied to delivery periods.
  • Bidders must demonstrate sound financial standing and not be under liquidation or bankruptcy; an undertaking must be uploaded.
  • EMD payment method via RTGS/Internet banking with scanned transfer proof required.
  • Follow the ATC and bid submission requirements as notified, including declarations and supporting documents.
  • The clause invites compliance with the outlined terms and conditions for eligibility and performance.

Key Specifications

  • Product/Service: replacement of DU hanging hardware; stamping of dispenser unit liasoning; emergency breakdown service

  • Locations: MVT SA, EKM SA, ALP SA, Ernakulam district, Kerala

  • EMD: ₹40,800

  • Payment method: RTGS/online transfer to HPCL SBI account

  • Delivery/Contract flexibility: quantity up to 25% increment during contract

  • ATC compliance and bidder declarations required

Terms & Conditions

  • EMD amount and online payment proof submission required

  • Option clause enables up to 25% quantity variation

  • Delivery schedule ties to last date of original delivery order

Important Clauses

Payment Terms

EMD via online RTGS; payment proof to be uploaded; bank details provided for HPCL SBI account

Delivery Schedule

Delivery period based on last date of original delivery order; extended time proportional to quantity variation

Penalties/Liquidated Damages

Not explicitly stated in provided data; terms imply adherence to ATC and delivery commitments

Bidder Eligibility

  • Not under liquidation or bankruptcy; non-liquidity undertaking required

  • Demonstrated experience in similar hardware replacement and maintenance services

  • Financial statements showing stability and capability to execute contract

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Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 REPLACEMENT OF DU HANGING HARDWARE AT MVT SA AS PER TENDER DOCUMENT 1,500 each con1316.hpcl.kl 730
2 STAMPING OF DISPENSER UNIT LIASONING AT MVT SA AS PER TENDER DOCUMENT 1,000 each con1316.hpcl.kl 730
3 EMERGENCY BREAKDOWN SERVICE AT MVT SA AS PER TENDER DOCUMENT 1,000 each con1316.hpcl.kl 730
4 REPLACEMENT OF DU HANGING HARDWARE AT EKM SA AS PER TENDER DOCUMENT 1,500 each con1316.hpcl.kl 730
5 STAMPING OF DISPENSER UNIT LIASONING AT EKM SA AS PER TENDER DOCUMENT 1,000 each con1316.hpcl.kl 730
6 EMERGENCY BREAKDOWN SERVICE AT EKM SA AS PER TENDER DOCUMENT 1,000 each con1316.hpcl.kl 730
7 REPLACEMENT OF DU HANGING HARDWARE AT ALP SA AS PER TENDER DOCUMENT 1,500 each con1316.hpcl.kl 730
8 STAMPING OF DISPENSER UNIT LIASONING AT ALP SA AS PER TENDER DOCUMENT 1,000 each con1316.hpcl.kl 730
9 EMERGENCY BREAKDOWN SERVICE AT ALP SA AS PER TENDER DOCUMENT 1,000 each con1316.hpcl.kl 730

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar maintenance/repair work

4

Financial statements (audited, if available)

5

Proof of EMD payment (RTGS/online transfer receipt)

6

Technical bid documents and conformity declarations

7

OEM authorizations or vendor approvals, if required by HPCL ATC

8

Undertakings on financial health and non-liquidity

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for HPCL tender in Ernakulam Kerala 2025?

Bidders must register with HPCL procurement, prepare the required documents (GST, PAN, experience certificates, financial statements), and submit the bid along with EMD ₹40,800 via RTGS to HPCL's SBI account. Ensure ATC compliance, online transfer proof, and product/service alignment with DU hardware replacement and emergency services.

What documents are required for HPCL Ernakulam tender submission 2025?

Submit GST registration, PAN, experience certificates for similar maintenance, financial statements, EMD transfer proof, technical bid documents, OEM authorizations if applicable, and undertakings on financial health. Include declarations per ATC and ensure scanned proof accompanies the bid.

What is the EMD amount for the HPCL tender in Kerala 2025?

The EMD is ₹40,800, payable via RTGS/online transfer to the HPCL SBI account. Upload the transfer receipt with the bid and ensure the transaction details include the bid number and bidder name for proper credit.

What are the delivery terms for HPCL Kerala maintenance tender 2025?

Delivery is governed by the last date of the original delivery order; any extension due to option clause is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, subject to contract terms.

What services are covered under the HPCL Ernakulam tender 2025?

Scope includes replacement of DU hanging hardware, stamping of dispenser unit liasoning, and emergency breakdown service at three HPCL sites: MVT SA, EKM SA, and ALP SA in Ernakulam district.

What format and compliance are required for bid submission 2025 Ernakulam HPCL?

Submit the ATC-compliant bid with declarations, supporting documents, and online EMD transfer proof. Ensure bidder is financially stable, not under liquidation, and provide an undertaking if necessary; follow HPCL’s vendor submission guidelines exactly.

What constitutes eligibility criteria for HPCL Kerala procurement 2025?

Eligibility includes non-liquidity, demonstrated experience in relevant hardware replacement and maintenance, financial stability, compliance with ATC terms, and submission of all required documents including GST and PAN with bid.

How to verify the HPCL Kerala tender payment terms 2025?

Verify payment terms via RTGS/online transfer details provided: HPCL SBI account number 10404415390, IFSC SBIN0009930, Branch in Chennai; include transfer proof in bid and reference the correct bid when submitting.

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