GEM

Medical Education Department Uttar Pradesh Hand Held Ultrasound Tender 2025 ISO 9001 BIS Licences

Bid Publish Date

17-Nov-2025, 2:37 pm

Bid End Date

01-Dec-2025, 3:00 pm

Bid Opening Date

01-Dec-2025, 3:30 pm

EMD

₹25,000

Location

GAUTAM BUDDHA NAGAR , UTTAR PRADESH

Progress

Issue17-Nov-2025, 2:37 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

ULTRASOUND

Tender Overview

The tender is issued by the Uttar Pradesh Medical Education Department for the supply, installation, testing and commissioning of Hand Held Ultrasound devices (V2). The project specifies an EMD of ₹25,000 and requires ISO 9001 certification for bidders or OEMs, plus BIS/type/test certificates and material test reports. A key delivery and after-sales clause mandates establishment of functional service centres in the state within 30 days of award, with toll-free service lines and an escalation matrix. The bid permits a 25% quantity variation during procurement and throughout the contract at contracted rates, affecting delivery timelines and scope.

Bid scope includes all costs in the bid price (Supply, Installation, Testing, Commissioning) and enforces mandatory lab verification of material tests; non-compliance in certificates may lead to rejection. The category is strictly Hand Held Ultrasound devices, and bidders must ensure on-site warranty or carry-in arrangements with appropriate service infrastructure. The unique differentiators include the mandatory service center setup and the option to increase quantity within defined limits, ensuring continuity of supply.

Technical Specifications & Requirements

  • Item category: Hand Held Ultrasound devices (V2)
  • Quality & compliance: ISO 9001 certification for bidder or OEM; BIS licence; type test and other certificates as per product spec; material test certificates must accompany supply.
  • Service & support: Functional service centre in each consignee state or establish within 30 days of award; dedicated toll-free service number; escalation matrix provided.
  • Warranty/AMC: Post-warranty comprehensive maintenance commitment required.
  • Delivery terms: Option to increase quantity up to 25%; delivery period linked to original delivery date with minimum 30 days; extended timelines computed as (Additional/Original) × Original period.

Terms, Conditions & Eligibility

  • EMD: ₹25,000; must be submitted as specified in bid documents.
  • Experience/ownership: ISO 9001 certification required for bidder or OEM; material test certificates and BIS/type test certificates must be uploaded.
  • Delivery & payment: Delivery terms align with original schedule; payment terms to be as per ATC and bid documents; ensure documentary evidence of service center establishment.
  • Documentation: GST registration, PAN, experience certificates, financial statements, EMD submission, OEM authorizations, and all certificates listed in product specification.
  • Penalties: Compliance with service levels and warranty commitments; failure to establish service centre may affect contract award.
  • Warranty: Comprehensive maintenance commitments beyond warranty period.

Key Specifications

  • Product: Hand Held Ultrasound devices (V2)

  • Quantity: Not specified in BOQ; bid allows up to 25% quantity variation

  • EMD: ₹25,000

  • Standards: ISO 9001 certification; BIS licence; type test certificates; material test certificates

  • Warranty/Support: On-site or carry-in warranty with service centre; post-warranty comprehensive maintenance

  • Delivery: Delivery period linked to original delivery order; extended time formula with minimum 30 days

Terms & Conditions

  • Option to increase order quantity up to 25% during and after contract with contracted rates

  • Mandatory ISO 9001, BIS licences, type/test certificates, and material test certificates

  • Functional service centres in each consignee state or establishment within 30 days of award

Important Clauses

Payment Terms

Payment terms aligned to ATC; ensure submission of service centre evidence and required certificates before release

Delivery Schedule

Delivery period calculated from last date of original delivery order; extended period reflects increased quantity with minimum 30 days

Penalties/Liquidated Damages

Penalties apply for non-compliance with warranty, service levels, or failure to establish service centre within stipulated time

Bidder Eligibility

  • Must possess ISO 9001 certification for bidder or OEM

  • Must hold BIS licence and provide type/test certificates

  • Must establish or already operate a functional service centre in the state of Uttar Pradesh

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar scope and product category)

4

Financial statements (as per bid requirements)

5

EMD submission proof

6

Technical bid documents

7

OEM authorisation / supplier certificates

8

ISO 9001 certificate (bidder or OEM)

9

BIS licence and type test certificates

10

Material Test Certificates

11

Evidence of functional Service Centre (within 30 days of award) or proof of establishment plan

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Hand Held Ultrasound tender in Uttar Pradesh 2025?

Bidders must meet eligibility criteria, submit ₹25,000 EMD, provide ISO 9001 and BIS certificates, and attach Material Test Certificates. Include GST, PAN, experience proofs, and OEM authorisation. Establish or prove an in-state service centre within 30 days of award; follow ATC and Corrigendum.

What documents are required for UP ultrasound procurement bid 2025?

Required documents include GST certificate, PAN, experience certificates for similar work, financial statements, EMD proof, technical bid, OEM authorisation, ISO 9001, BIS licences, and Type Test certificates with Material Test Certificates as applicable.

What are the key technical specifications for Hand Held Ultrasound in UP?

Devices must be Hand Held Ultrasound (V2) with compliance to ISO 9001; BIS licensing and type tests; material test reports accompanying delivery; warranty terms and service centre availability in each consignee state or plan to establish within 30 days.

When is the delivery deadline for Uttar Pradesh ultrasound tender 2025?

Delivery is as per the original delivery order with option to extend up to 25% quantity; extended time formula is (Additional/Original) × Original period, minimum 30 days, starting from last date of original delivery order.

What are the EMD and payment terms for the UP ultrasound bid?

EMD is ₹25,000. Payment terms follow bid terms/ATC; ensure submission of service centre establishment evidence; payments due as per contract terms after delivery and acceptance with compliance to quality certificates.

How to verify service centre requirements for Uttar Pradesh tender 2025?

Bidder must have a functional service centre in each consignee state or establish one within 30 days of award; provide documentary evidence of the centre and dedicated toll-free service line and escalation matrix prior to payment release.