GEM

Indian Army Department of Military Affairs Shawls, School Supplies Tender Rajauri Jammu & Kashmir 2025

Bid Publish Date

23-Nov-2025, 8:12 pm

Bid End Date

03-Dec-2025, 9:00 pm

Location

RAJOURI , JAMMU AND KASHMIR

Progress

Issue23-Nov-2025, 8:12 pm
AwardPending
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Quantity

1802

Key Highlights

  • • Mandatory 25% quantity variation clause during contract and currency
  • • Scope explicitly includes Supply, Installation, Testing and Commissioning
  • • GST responsibility on bidder with reimbursement as actuals or capped rate
  • • Documentation submission: PAN, GSTIN, Cancelled Cheque, EFT Mandate
  • • AHSP lab testing for samples; Govt/NABL labs if AHSP unavailable
  • • Functional Service Centre required in each consignee state; 30-day establishment window
  • • Delivery timing mechanics tied to original delivery period with minimum 30 days
  • • Carry-in warranty requires service center presence; on-site warranty reduces need for center
  • • 15 item category mix including textiles, stationery, and refreshments under a single tender

Categories 7

SUPPLY OF BLANKET BANNERS BAG PEN BOX SCHOOL BAG COLLEGE BAG

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a diversified supply package including shawls, solar lantar n, blankets, notebooks, pencils, erasers, geometry boxes, pens, crayons, school bags, refreshments, water bottles, flex banners and related items in RAJAURI, JAMMU & KASHMIR (185131). The scope covers Supply, Installation, Testing and Commissioning of goods. Bidders should note the potential quantity variations up to 25% of bid quantity during contract fulfillment and extended periods, with delivery timelines linked to the original delivery period. This procurement requires strong compliance with GST norms and robust after-sales support infrastructure.

Technical Specifications & Requirements

  • No explicit technical specifications are published; bidders must rely on the stated category list and generic quality expectations.
  • Bid pricing must incorporate all costs (supply, installation, testing and commissioning).
  • GST applicability is bidder’s responsibility; reimbursements follow actuals or prevailing rates, capped to quoted GST percentage.
  • Documentation to submit at bid: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • Testing and acceptance: advance and bulk sample testing at designated AHSP labs; if unavailable, Govt/NABL accredited labs may be used with seller borne testing charges.
  • Service centers: functional center in each consignee state; if absent, establish within 30 days of award; payment released after documentary evidence of center.

Terms, Conditions & Eligibility

  • Option clause allows quantity adjustment of up to 25% during procurement and currency.
  • Delivery period aligned with original delivery period; extended time calculated as (additional quantity / original quantity) × original period, minimum 30 days.
  • GST handling by bidder; purchaser will reimburse per actuals or applicable rates, capped to quoted GST.
  • Required bidder documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendors must establish service center within 30 days of award.
  • Testing charges for off-lab testing borne by seller; PDI samples tested at AHSP labs or approved labs.
  • Scope includes supply, installation, testing and commissioning of goods; ensure compliance with lab testing and service capability.
  • Service center availability in each consignee state is mandatory for carry-in warranty; for on-site warranty, center may not be required.

Key Specifications

  • Product categories: shawls, blankets, notebooks, pencils, erasers, sharpeners, geometry boxes, pens, crayons, school bags, snacks, tea biscuits, sweets, water bottles, flex banners

  • Scope: Supply, Installation, Testing and Commissioning of goods

  • Testing: advance and bulk samples tested at AHSP labs; testing charges borne by seller if outside AHSP labs

  • Delivery: quantity variation up to 25% during contract; delivery period linked to original delivery period with minimum 30 days

  • Service: functional Service Centre required in each consignee state; establish within 30 days of award

  • GST: bidder bears GST; reimbursement as actuals or as per applicable rates, whichever is lower, up to quoted GST

Terms & Conditions

  • Quantity variation authority up to 25% during contract and currency

  • Must supply, install, test and commission goods with full cost coverage in bid

  • GST and banking documents mandatory; service centre establishment within 30 days

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or as per applicable rates, whichever is lower, limited to quoted GST

Delivery Schedule

Delivery period starts from original delivery order; option time scales extend with new quantity, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; implied adherence to delivery and quality milestones per contract terms

Bidder Eligibility

  • Functional service center in the state of each consignee location or plan to establish within 30 days of award

  • Compliance with GST requirements and bank EFT mandate submission

  • Ability to execute Supply, Installation, Testing and Commissioning for a multi-category goods tender

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Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Shawls Shawls 50 nos rmo.63rrbn 15
2 Solar Lalten Solar Lalten 50 nos rmo.63rrbn 15
3 Blankets Blankets 100 nos rmo.63rrbn 15
4 Note Books Note Books 200 nos rmo.63rrbn 15
5 Pencil Pencil 300 nos rmo.63rrbn 15
6 Eraser Eraser 200 nos rmo.63rrbn 15
7 Sharpener Sharpener 100 nos rmo.63rrbn 15
8 Scale Scale 100 nos rmo.63rrbn 15
9 Pen Pen 200 nos rmo.63rrbn 15
10 Geometry Box Geometry Box 100 nos rmo.63rrbn 15
11 Crayons Crayons 100 nos rmo.63rrbn 15
12 School Bag School Bag 100 nos rmo.63rrbn 15
13 Refreshments Snacks and Tea comma Biscuits comma Sweets Refreshments Snacks and Tea comma Biscuits comma Sweets 100 nos rmo.63rrbn 15
14 Water Bottles Water Bottles 100 nos rmo.63rrbn 15
15 Flex Banner Flex Banner 2 nos rmo.63rrbn 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate copy certified by bank

5

Documentation evidencing functional Service Centre (or plan to establish within 30 days of award)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army shawls and school supplies tender in Rajauri 2025

Submit PAN, GSTIN, cancelled cheque and EFT mandate; ensure a functional service center in Jammu & Kashmir or commit to establishing within 30 days of award; bid covers supply, installation, testing and commissioning with 25% quantity variation allowed.

What documents are required for government tender participation in J&K

Provide PAN and GST certificates, bank EFT mandate, cancelled cheque; include evidence of service center readiness (or plan) in each consignee state; bid must show capability for testing at AHSP or NABL labs and provide testing charges terms.

What is the scope of supply for this Indian Army procurement

The scope includes Supply, Installation, Testing and Commissioning of goods across 15 item categories, including textiles, stationery, and refreshments; pricing must reflect all costs under one bid price, with potential 25% quantity variation.

What are the testing requirements for samples in this tender

Advance and bulk samples are tested at designated AHSP labs; if AHSP labs are unavailable, Govt/NABL accredited labs may be used; testing charges outside AHSP labs to be borne by the seller; ensure design compliance in PDI.

What are the GST requirements for this government tender in Jammu

Bidder bears GST; reimbursement will be as per actuals or applicable rates, whichever is lower, capped to the quoted GST percentage; ensure GSTIN validity and proper invoicing per government norms.

What delivery timelines apply to quantity variation in this tender

Delivery timeline starts from the last date of the original delivery order; additional time for added quantity is calculated as (additional/original quantity) × original delivery period, with a minimum of 30 days.

How to establish service centers for carry-in warranty in this tender

Bidder must demonstrate a functional service center in each consignee state; if not present at bid, establish within 30 days of award and provide documentary evidence; payment release is contingent on evidence of service capability.

What categories of items are included in this Army procurement

Items include shawls, solar lanten, blankets, notebooks, pencils, erasers, sharpeners, geometry boxes, pens, crayons, school bags, refreshments, tea biscuits, sweets, water bottles, and flex banners.

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