GEM

Indian Army Department Of Military Affairs Goods Tender 2025 – EMD ₹19,000, Sample Approval & FDR PBG Compliance

Bid Publish Date

12-Dec-2025, 10:49 am

Bid End Date

22-Dec-2025, 8:00 pm

EMD

₹19,000

Progress

Issue12-Dec-2025, 10:49 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2678

Category

ORD ITEMS 9

Bid Type

Two Packet Bid

Key Highlights

  • • Exact EMD amount: ₹19,000; acceptable via Fixed Deposit Receipt (FDR) or standard EMD
  • • Advance sample requirement: submit 1 sample within 10 days; buyer feedback within 10 days
  • • Post-receipt inspection by Station Board Of Officer at consignee site
  • • FDR-based security: FDR must be in the name of THE COMMANDANT 11 FOD; bank endorsement required
  • • BOQ comprises 14 items with no disclosed quantities; emphasis on conformity to contract specs
  • • Delivery timeline may be refixed if buyer delays sample approval, with no liquidated damages
  • • Only supply of goods; no integrated services; sample costs typically borne by contractor unless waived
  • • Submission requires hardcopy delivery within 5 days of bid end date

Categories 6

VALVE PARTS AND ACCESSORIES WEB CABINET BUCKLE MACHINE WHEAT FLOUR

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a supply-only contract across multiple ORD ITEMS categories. The tender specifies an EMD of ₹19,000 and requires the bidder to supply goods with a post-receipt inspection conducted by the Station Board Of Officer. The contract includes an advance sample approval process: one sample must be submitted within 10 days of award, with buyer feedback within 10 days, otherwise delivery terms may be adjusted. FDR-based EMD or PBG mechanisms are permitted, with hardcopy delivery within 5 days of bid end. The BOQ lists 14 items, but individual quantities are not disclosed. This procurement emphasizes sample conformity, advance approval, and financial safeguards through fixed deposit receipts (FDR). Unique aspects include pre-approval sampling, post-acceptance inspection, and flexible delivery windows tied to sample approval. The procurement context is government ordnance/ORD ITEMS classification, aiming for reliable, compliant goods supply under a formal GeM-based process. The opportunity targets suppliers capable of meeting stringent security and regulatory expectations within a military logistics framework.

Technical Specifications & Requirements

  • Scope: Supply of Goods only; no integrated services
  • Inspection: Post-receipt inspection at consignee site by Station Board Of Officer; pre-dispatch not mandated unless ATC requires
  • Advance Sample: 1 sample for buyer approval within 10 days of contract award; modifications timeline within 10 days; delays may extend delivery without LD
  • Sample Cost: Samples to be supplied by contractor free of cost unless specified
  • EMD/PBG: EMD via Fixed Deposit Receipt (FDR) or standard EMD; FDR endorsement needed; hardcopy submission within 5 days of bid end
  • Security: FDRs must be in the name of THE COMMANDANT 11 FOD or equivalent; bank certification required
  • BOQ: 14 items listed with no explicit quantity; emphasizes conformity to contract specifications and supplier capability

Terms, Conditions & Eligibility

  • EMD: ₹19,000; can be submitted as FDR or standard EMD with bank endorsement
  • Payment & Delivery: Payment terms not specified; delivery terms to be adjusted if sample approval is delayed
  • Quality/Testing: Advance sample approval mandatory; non-conforming samples may lead to fresh sampling or contract termination
  • Documentation: Submit scanned EDR/EMD proof; hardcopy to buyer within 5 days of bid end; post-award sample submission requirements
  • Inspection: Post-receipt inspection at buyer site; pre-dispatch inspection not required unless stated
  • Warranty/Penalties: Not specified; LD/penalty terms not detailed in available data
  • BOQ: 14 items; quantities not disclosed; focus on goods conformity to contract specifications

Key Specifications

  • Product/service category: Supply of Goods (ORD ITEMS 1-14 scope)

  • EMD: ₹19,000; acceptable via Fixed Deposit Receipt (FDR) or standard EMD

  • Advance sample: 1 sample within 10 days; approved or list of modifications within 10 days

  • Sampling cost: samples to be supplied free of cost unless otherwise stated

  • Inspection: Post-receipt inspection by Station Board Of Officer

Terms & Conditions

  • EMD amount and FDR submission requirements

  • Advance sample timeline and modification window

  • Post-receipt inspection and delivery implications

Important Clauses

Payment Terms

Payment terms not explicitly stated; delivery timeline tied to sample approval; potential LD adjustments if buyer delays sample acceptance

Delivery Schedule

Delivery date to be fixed upon sample approval; if buyer delays approval, delivery period may be refixed without LD

Penalties/Liquidated Damages

Explicit LD terms not provided; potential penalties not defined in available data

Bidder Eligibility

  • Proven experience in supplying government/government-backed orders for similar goods

  • Financial capability to furnish FDR or meet EMD requirements

  • Ability to submit advance sample within 10 days and comply with post-acceptance inspection

Past Similar Tenders (Historical Results)

5 found

ORD ITEMS 1,ORD ITEMS 2,ORD ITEMS 3,ORD ITEMS 4,ORD ITEMS 5,ORD ITEMS 6,ORD ITEMS 7,ORD ITEMS 8,ORD

Indian Army

Posted: 9 December 2024
Closed: 31 December 2024
GEM

ORD ITEMS 1,ORD ITEMS 2,ORD ITEMS 3,ORD ITEMS 4,ORD ITEMS 5,ORD ITEMS 6,ORD ITEMS 7,ORD ITEMS 8,ORD

Indian Army

Posted: 28 March 2025
Closed: 3 May 2025
GEM

Indian Army Department Of Military Affairs ORD ITEMS 1-17 Supply Tender 2025 B 6867445 IS 550 Compliance

Indian Army

Posted: 7 November 2025
Closed: 17 November 2025
GEM

ORD ITEMS 1,ORD ITEMS 2,ORD ITEMS 3,ORD ITEMS 4,ORD ITEMS 5,ORD ITEMS 6,ORD ITEMS 7,ORD ITEMS 8,ORD

Indian Army

Posted: 8 July 2025
Closed: 25 July 2025
GEM

ORD ITEMS 1,ORD ITEMS 2,ORD ITEMS 3,ORD ITEMS 4,ORD ITEMS 5,ORD ITEMS 6,ORD ITEMS 7,ORD ITEMS 8,ORD

Indian Army

Posted: 6 November 2025
Closed: 17 November 2025
GEM

Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ORD ITEMS 1 CA 7510-000011 CHALK TAILOR RED 28 nkgs admin@buyer 30
2 ORD ITEMS 2 CA 8305-000762 CLOTH P/W POLY AND COTTON WHITE 138 CM 112 mtr admin@buyer 30
3 ORD ITEMS 3 CC2 8465-000028 DISC IDENTITY ALUMINIUM OVAL 21 nos admin@buyer 30
4 ORD ITEMS 4 CC2 8465-000029 DISC IDENTITY ALUMINIUM ROUND 21 nos admin@buyer 30
5 ORD ITEMS 5 CF 8415-000345 CAP FOOD HANDLERS SIZE 7 605 nos admin@buyer 30
6 ORD ITEMS 6 CF 8415-000343 CAP FOOD HANDLERS SIZE 6-3/4 138 nos admin@buyer 30
7 ORD ITEMS 7 CF 8415-000347 CAP FOOD HANDLERS SIZE 7-1/4 86 nos admin@buyer 30
8 ORD ITEMS 8 CF 8415-000322 HELMET CRASH DR MK-2 SIZE 6 1/2 S/S 69 nos admin@buyer 30
9 ORD ITEMS 9 CN 8465-000675 WHISTLE BALL 1,341 nos admin@buyer 30
10 ORD ITEMS 10 CN 8465-000069 CHAPS WEB 25 MM WITH ONE BUCKLE 103 nos admin@buyer 30
11 ORD ITEMS 11 K1 7125-000041 CABINET STORAGE MEAT MILK MK-II 40 nos admin@buyer 30
12 ORD ITEMS 12 K6 6670-000003 SCALE DIAL INDICATIG H TYPE15KGX200GM 21 nos admin@buyer 30
13 ORD ITEMS 13 K6 KND/NIV/BK/67 MACHINE WEIGHING PLAT 150 KG DIAL TYPE 48 nos admin@buyer 30
14 ORD ITEMS 14 K6 6530-001479 BASIN WASHING ENAMELLED 45 nos admin@buyer 30

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating prior similar supply engagements

4

Financial statements or net worth proof

5

EMD submission document (FDR or online EMD receipt)

6

Technical bid documents showing conformity to contract specifications

7

OEM authorization or dealership certificates (if applicable)

8

Advance sample submission proof and acceptance documentation

9

Post-award submission: hardcopy EMD/PBG endorsement letter and FDR endorsement

Frequently Asked Questions

How to bid for Indian Army goods tender 2025 with EMD ₹19,000

Bidders must submit GST, PAN, experience certificates, and financials; provide ₹19,000 EMD via FDR or online; upload technical bid and ensure advance sample submission within 10 days of award; hardcopy EMD/FDR endorsement must follow within 5 days after bid end. Ensure post-receipt inspection readiness.

What documents are required for Indian Army ORD ITEMS procurement in 2025

Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, EMD proof (FDR or online), OEM authorizations if applicable, and technical bid demonstrating conformity to contract specifications; post-award sample submission proof may be needed.

What are the advance sample requirements for this army tender

Submit a single advance sample within 10 days of contract award; buyer responds with approval or a list of modifications within 10 days; if delays occur, the delivery period may be refixed without LD; non-conformant samples may lead to termination or fresh samples.

What is the inspection process for Indian Army goods supply?

Inspection is post-receipt at the consignee site by the Station Board Of Officer; pre-dispatch inspection is not mandatory unless specified in ATC; ensure conformity to contract specifications before acceptance to avoid rejection.

How is EMD secured for this army procurement

EMD can be submitted as Fixed Deposit Receipt (FDR) in favor of THE COMMANDANT 11 FOD or standard EMD; bank must certify withdrawal conditions; scanned EMD proof uploaded; hardcopy submission within 5 days of bid end date is required.

What are the delivery terms if the sample is approved late

If the buyer delays sample approval, the delivery period is refixed without liquidated damages; timely supplier actions to provide samples accelerate the schedule and reduce risk of project delays.