GEM

Indian Army Department of Military Affairs Stationery & Office Supplies Tender 2025 - General Items including Envelopes, Pens, Tape, UI, with GST/PAN Compliance

Bid Publish Date

19-Nov-2025, 9:08 pm

Bid End Date

10-Dec-2025, 12:00 pm

Bid Opening Date

10-Dec-2025, 12:30 pm

Location

PANCHKULA , HARYANA

Progress

Issue19-Nov-2025, 9:08 pm
AwardPending
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Quantity

951

Category

Ball Pen Reynolds Blue

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirements: None specified in data; prepare for standard government procurement brand-agnostic office supplies
  • • Technical certifications/standards: No explicit standards listed; ensure ISI/ISO where applicable to office goods and compliance with government procurement norms
  • • Special clauses: Option clause allows quantity adjustments up to 25% during contract and extensions with time-based calculations
  • • Important eligibility criteria: PAN, GST, cancelled cheque, EFT mandate required for vendor code creation
  • • Warranty/AMC requirements: Not stated; bidders should confirm standard Army procurement warranty terms
  • • Penalties/Performance bonds: Not detailed; verify in tender documents
  • • Delivery/Installation: Delivery period tied to original and extended periods; minimum 30 days for additional time
  • • Submission specifics: Vendor code creation documents must accompany bid

Categories 13

BITUMINOUS MATERIAL DISTRIBUTOR FIBERS THREADS AND YARNS TUBE BINDER CLIP BALL PEN FILTER RETAINERS ELECTRON TUBE STATIONERY ENVELOPE PEN STRING INSTRUMENTS STAPLER TOKEN

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a wide range of general stationery and office consumables, including pens, highlighters, envelopes, file covers, tape, drawing pins, scissors, scales, prescription pads, and related items. The procurement scope covers 39 item lines with unspecified quantities but a broad catalogue intended to support routine administrative operations. The buyer reserves option to adjust quantities ±25% at contract award and during the contract period, with delivery timelines tied to the original delivery schedule and any extended periods. Bidder must submit vendor registration documents including PAN, GSTIN, cancelled cheque, and EFT mandate.

Technical Specifications & Requirements

  • Product categories cover: Ball pens Reynolds blue/red, gel pens, Uniball Impact, highlighters (various colors), dusting cloths, Fevi Sticks, large/multi pocket envelopes, various registers (Qrs), cello tape, gum tubes, flag markers, prescription pads, drawing pins, clip boards, stapler pins, scales, note pads, binder clips, pin clips, pen stands, correction fluids, and more.
  • No explicit technical measurements or standards are listed in the data; bidders should rely on standard office supply specifications as applicable to government procurement and ensure compatibility with typical Army stationery use.
  • 39 items in BoQ indicate a wide, non-structured SKU list requiring supplier catalog compliance and standard packaging. Delivery terms reference a last delivery date and option-based quantity adjustments; vendors should prepare for flexible order quantities.

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders should review bid documents for deposit requirements.
  • Documentation for vendor code creation includes: PAN Card, GSTIN, Cancelled Cheque, and ** EFT Mandate certified by Bank**.
  • Payment terms and exact delivery schedule: aligned to the option clause enabling ±25% quantity variation and extended delivery timelines; bidders must comply with delivery time computation method and minimum 30 days rule when extending.
  • The procurement lacks explicit warranty or penalty clauses in the provided data; bidders should verify standard Army procurement terms in the tender bundle and ensure GST compliance and EFT readiness.

Key Specifications

    • Product/service names: Ball Pen Reynolds Blue/Red, Ball Pen Reynolds, Blue Pen Gel V5, Uniball Gel Impact, Uniball Gel Impact Refill, Dusting Cloth, Fevi Sticks 08 Gm, various Envelopes (Large, White), Registers (3 Qrs, 4 Qrs, 10 Qrs), Brown Tape Cellophane 40 mtr, DPM Printer, Gum Tube, Flags, File Tags, Highlighters (Yellow/Green/Red), Prescription Pads (Medical/Lab), Clip Board, U Clip, Stapler Pin Small, Scale Steel, Note Pad, Binder Clips, Pen Stand with Pen, Correction Fluid
    • Quantities: Not specified in data; BoQ lists 39 items with N/A quantities
    • Est. value/EMD: Not specified in data; check tender documents
    • Category: Office stationery and general supplies for Indian Army administrative use
    • Delivery: Based on option clause with delivery period calculated from last delivery order date; minimum 30 days when extending

Terms & Conditions

  • Option Clause allows ±25% quantity variation during contract and currency, with extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period

  • Vendor code creation requires PAN, GST, cancelled cheque, and EFT mandate; submission alongside bid

  • Delivery period aligns to last original delivery date; bid must comply with delivery time calculations and extended periods

Important Clauses

Delivery Schedule

Delivery periods commence from the last date of the original delivery order; extended periods follow the option clause with minimum 30 days for time calculations

EMD & Payment

EMD amount not specified here; payment terms to be defined in tender; ensure EFT mandate and GST compliance

Option Clause

Quantity may be increased/decreased by up to 25% during contract; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period

Bidder Eligibility

  • Must submit PAN and GST registration documents

  • Must provide cancelled cheque and bank EFT mandate certified by the bank

  • Must comply with vendor code creation requirements and any Army procurement portal guidelines

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Bill of Quantities (BOQ) 39 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Ball Pen Reynolds Blue Stationery 60 nos est_stnhqchm 15
2 Ball Pen Reynolds Red Stationery 20 nos est_stnhqchm 15
3 Blue Pen Gel V5 Stationery 15 nos est_stnhqchm 15
4 Gel Pen Uniball Impact Stationery 10 nos est_stnhqchm 15
5 Uniball Gel Impact Refill Stationery 50 nos est_stnhqchm 15
6 Dusting Cloth Stationery 80 nos est_stnhqchm 15
7 Fevi Sticks 08 Gm Stationery 20 nos est_stnhqchm 15
8 Envelope Large Stationery 50 nos est_stnhqchm 15
9 Register 3 Qrs Stationery 10 nos est_stnhqchm 15
10 Register 4 Qrs Stationery 15 nos est_stnhqchm 15
11 Register 10 Qrs Stationery 15 pkt est_stnhqchm 15
12 Brown Tape Cello 40 mtr Stationery 10 nos est_stnhqchm 15
13 DPM Printer Stationery 25 nos est_stnhqchm 15
14 Gum Tube Stationery 20 pkt est_stnhqchm 15
15 Flage Small Stationery 8 pkt est_stnhqchm 15
16 File Tags Lace 18 Inch Stationery 2 bdls est_stnhqchm 15
17 Marker Thin Stationery 20 pkt est_stnhqchm 15
18 Marker Thick Stationery 20 pkt est_stnhqchm 15
19 STD Token Roll Small Stationery 70 nos est_stnhqchm 15
20 STD Token Roll Large Stationery 40 nos est_stnhqchm 15
21 Transparent Tape Stationery 15 nos est_stnhqchm 15
22 Drawing Pin Stationery 4 pkt est_stnhqchm 15
23 Yellow Highlighter Stationery 1 nos est_stnhqchm 15
24 Green Highlighter Stationery 1 nos est_stnhqchm 15
25 Red Highlighter Stationery 1 nos est_stnhqchm 15
26 Medical Prescription Pad Stationery 40 nos est_stnhqchm 15
27 Lab Prescription Pad Stationery 100 nos est_stnhqchm 15
28 Envelope White Stationery 5 pkt est_stnhqchm 15
29 File Cover Stationery 150 nos est_stnhqchm 15
30 Pencil Natraj Stationery 10 pkt est_stnhqchm 15
31 Clip Board Stationery 5 nos est_stnhqchm 15
32 U Clip Stationery 10 pkt est_stnhqchm 15
33 Stapler Pin Small Stationery 10 pkt est_stnhqchm 15
34 Scale Steel Stationery 10 nos est_stnhqchm 15
35 Note Pad Stationery 5 nos est_stnhqchm 15
36 Binder Clip 51mm Stationery 10 box est_stnhqchm 15
37 Binder Clip 19 mm Stationery 10 box est_stnhqchm 15
38 Pen Stand with Pen Stationery 2 nos est_stnhqchm 15
39 Correction Fluid Stationery 2 nos est_stnhqchm 15

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

Any other vendor registration documents required by the Army procurement portal

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for Indian Army stationery tender in 2025 with GST/PAN?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate certified by their bank alongside the bid. Ensure catalog compliance for 39 listed items and adhere to the option clause allowing ±25% quantity changes. Prepare vendor code creation documents before submission.

What documents are required for Army stationery procurement in 2025?

Required documents include PAN Card copy, GSTIN copy, Cancelled Cheque, and EFT Mandate certificate from the bank. Ensure the vendor code creation pack is complete and aligned with Army portal rules; no dates are provided here, but verify in tender pack.

What are the delivery terms for this Indian Army tender 2025?

Delivery periods start from the last date of the original delivery order; if extra quantity is ordered, the extended time equals (Increased quantity ÷ Original quantity) × Original period, with a minimum 30 days for extension. Ensure schedule alignment with Army expectations.

Which item categories are included in the Army stationery tender 2025?

Categories cover Ball Pens Reynolds blue/red, Gel pens, Uniball Impact refills, highlighters, envelopes (various sizes), registers, tape, prescription pads, drawing pins, clip boards, scales, note pads, binder clips, correction fluids, and related office supplies.

What is required for vendor code creation in this Army bid?

Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate. These documents enable vendor code creation for participation; ensure bank-end EFT details are active and certified by the bank.

What is the scope of quantity adjustments in this tender?

The purchaser may increase or decrease quantity by up to 25% at contract award and during the currency of the contract, with delivery time adjusted using the option clause and minimum 30 days extension rule.

Are there any explicit quality standards for office supplies in this tender?

No explicit standards are listed in the data; bidders should ensure standard government procurement compliance and align with local office supply norms, providing quality packaging and compliant labeling per Army requirements.