GEM

Indian Air Force Repair and Overhauling Service for Built-up Trucks Tata Motors 2025 - Service Provider Premises

Bid Publish Date

26-Nov-2025, 3:10 pm

Bid End Date

03-Dec-2025, 9:00 am

Location

BUDGAM , JAMMU AND KASHMIR

Progress

Issue26-Nov-2025, 3:10 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirement: Tata Motors built-up trucks maintenance and overhauling
  • • Technical standards: OEM-aligned service with 3 years residual market life requirement
  • • Quantity flexibility: contract quantity/duration adjustable up to 25% at issue
  • • Excess Settlement: allowable extra charges up to a defined percentage with documentation
  • • Compliance: mandatory certificates and documents to avoid bid rejection
  • • Delivery model: work executed at both buyer premises and service provider premises
  • • ATC dependency: Bidder must review and comply with Bid Specific ATC
  • • No BOQ data: indicates service/maintenance scope rather than product purchase

Tender Overview

The procurement is issued by the Indian Air Force (Department of Military Affairs) for Repair and Overhauling Service of built-up trucks from Tata Motors, with work conducted at both Buyer Premises and Service Provider Premises. The tender reveals no explicit start/end dates or estimated value, and lists a flexible quantity framework with a potential 25% adjustment at contract issuance and thereafter. A critical differentiator is the inclusion of an Excess Settlement option allowing additional charges up to a defined percentage, contingent on documented support and invoicing. The absence of BOQ items indicates a service/maintenance scope rather than a standard product buy, emphasizing long-term maintenance capability and OEM-aligned support.

Technical Specifications & Requirements

  • Product/Service: Repair and Overhauling Service for built-up trucks (Tata Motors)
  • Platform: Buyer Premises and Service Provider Premises hosting and execution
  • Key terms: quantity/duration may be adjusted up to 25% at contract issue; post-issue increases capped at 25%
  • Invoices may include Excess Settlement charges up to a specified percentage of the item-level total, with mandatory supporting documents
  • Obsolescence clause: bidders must offer products with at least 3 years residual market life; OEM end-of-life status disqualifies participation
  • Documentation: failure to upload required certificates/documents can lead to rejection
  • ATC reference: uploaded Bid Specific ATC document applies to the tender
  • No BOQ items provided; scope appears service-oriented and OEM-aligned

Terms & Eligibility

  • EMD: Not disclosed in provided data; bidders should verify at ATC stage
  • Experience: Mandate for proven capability in repair/overhaul of heavy commercial vehicles (Tata-built-up trucks) matching OEM standards
  • Delivery/Execution: Liberalized service delivery across both buyer and service provider premises; no fixed schedule stated
  • Payment: Payment terms are not specified in the extracted data; bidders should consult ATC for terms
  • Certifications: Upload of required certificates is mandatory per Bid Document/ATC; non-submission risks rejection
  • Warranty/Penalties: No explicit warranty or LD clauses in the provided data; reference to ATC for penalties is implied
  • Obsolescence: End-of-life status not acceptable; ensure ongoing OEM support and spare parts availability

Key Specifications

  • Product/Service: Repair and Overhauling Service for built-up trucks

  • Brand: Tata Motors commuter/heavy-duty built-up trucks

  • Contract duration/quantity: up to 25% increase at contract issue; post-issue increase up to 25%

  • Excess Settlement: additional charges allowed up to a specified percentage with supporting documents

  • Life-cycle requirement: bidders must offer products with at least 3 years residual market life

  • Documentation: mandatory upload of certificates as per Bid Document/ATC

  • BOQ: 0 items; scope is service-based rather than product quantity-based

Terms & Conditions

  • 25% quantity/duration adjustment at contract issue

  • Excess Settlement charges allowed with documentation

  • 3 years residual market life required for offered products

Important Clauses

Payment Terms

Payment terms to be defined in Bid Specific ATC; bidders must verify terms and comply with invoicing requirements for excess settlement charges

Delivery Schedule

Service delivery to occur at both buyer and service provider premises; no fixed calendar in extract; refer to ATC for schedule

Penalties/Liquidated Damages

Penalties not specified in extract; ATC references potential LDs; bidders should obtain explicit terms from ATC

Bidder Eligibility

  • Proven repair/overhaul experience with Tata-built vehicles or similar heavy trucks

  • OE-aligned authorization/certifications from Tata Motors

  • Financial capacity to handle service-level contracts and potential excess settlement invoicing

Past Similar Tenders (Historical Results)

5 found

Repair and Overhauling Service - built up trucks; TATA MOTORS; Yes; Buyer Premises, Service Provide

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Posted: 18 August 2025
Closed: 21 August 2025
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Indian Air Force

Posted: 8 May 2025
Closed: 16 May 2025
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Repair and Overhauling Service - built up trucks; TATA MOTORS; Yes; Buyer Premises, Service Provide

Indian Air Force

GANDHI NAGAR, GUJARAT

Posted: 19 July 2025
Closed: 2 August 2025
GEM

Repair and Overhauling Service - built up trucks; TATA MOTORS; Yes; Buyer Premises, Service Provide

Indian Air Force

GANDHI NAGAR, GUJARAT

Posted: 5 March 2025
Closed: 8 March 2025
GEM

Repair and Overhauling Service - built up trucks; TATA MOTORS; Yes; Buyer Premises, Service Provide

Indian Air Force

GANDHI NAGAR, GUJARAT

Posted: 27 February 2025
Closed: 5 March 2025
GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates related to repair/overhaul of heavy vehicles

4

Financial statements or turnover proof (as applicable per ATC)

5

EMD-related documents (amount/denomination as per ATC)

6

Technical bid documents demonstrating OEM alignment (Tata Motors)

7

OEM authorization/certifications for Tata-built vehicles

8

All certificates/documents sought in Bid Document, ATC and Corrigendum

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Tata built-up trucks overhaul with IAF tender in 2025

Bidders must submit GST, PAN, experience certificates, financial documents, and OEM authorizations as per Bid Document/ATC. Ensure Tata Motors service capability, upload all required certificates, and comply with the 25% quantity/duration adjustment rule. Review the ATC for exact payment terms and excess settlement rules.

What documents are required for IAF repair and overhaul tender 2025

Required submissions include GST certificate, PAN, experience certificates in heavy vehicle maintenance, financial statements, EMD documents, technical bid details, and OEM authorizations. Ensure all certificates match Tata Motors service standards and are uploaded with the bid as per ATC.

What standards or certifications are mandatory for IAF Tata service bid

Mandatory certifications include OEM authorization from Tata Motors and Tata-approved service capability certificates. Also ensure 3 years residual market life for offered components and compliance with ATC requirements; upload all certificates to avoid bid rejection.

What is the contract quantity adjustment rule for IAF tender 2025

The buyer allows a 25% increase or decrease in contract quantity/duration at the time of contract issue, and the adjustment can be applied up to 25% post-issue; bidders must accept revised quantities or durations as per ATC.

What is the excess settlement clause in the IAF truck overhaul tender

Excess Settlement permits additional charges up to a defined percentage of the item-level total, including addons, with mandatory supporting documents; the total invoice amount must not exceed the specified excess settlement percentage.

When can I expect payment terms for the IAF Tata service bid

Payment terms are defined in the Bid Specific ATC; bidders should verify the exact terms, as the extracted data does not specify percentage upfront or schedule; ensure invoicing aligns with the ATC requirements.

What if a bidder cannot provide 3 years residual market life

Bidders must offer products with at least 3 years residual market life; those failing to meet this requirement risk disqualification as per the procurement terms and OEM lifecycle policy.

Where to find the mandatory ATC and certificates for this tender

Access the Bid Specific ATC document uploaded by the buyer; it contains exact certificate lists, EMD details, and payment terms. Ensure all certificates are current and match Tata Motors service standards.