GEM

Hindustan Petroleum Corporation Ltd VRLA Battery Bank Tender Banaskantha Gujarat 2025

Bid Publish Date

08-Nov-2025, 4:59 am

Bid End Date

22-Dec-2025, 12:00 pm

EMD

₹14,000

Location

BANAS KANTHA , GUJARAT

Latest Corrigendum Available

Progress

Issue08-Nov-2025, 4:59 am
Corrigendum16-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Category

SUPPLY OF VRLA BATTERY BANK

Bid Type

Two Packet Bid

Categories 8

BATTERY ELECTRONIC BATTERIES LEAD ACID BATTERIES SOLAR BLINKER SOLAR CHARGING TURBINE PUMPS GLUCOMETER SOLAR CHARGER

Tender Overview

Hindustan Petroleum Corporation Ltd seeks supply of VRLA battery bank for performance testing over 6 and 12 months at Banaskantha, Gujarat 385001. Estimated value and item count are not disclosed, but an EMD of ₹14,000 applies. The tender includes an option to adjust quantity up to 25% at contract rates, with extended delivery time calculated from the original period. Bidder must supply PAN, GSTIN, cancelled cheque, and EFT mandate; MSE preference may apply if criteria are met. The procurement includes dedicated service support and an escalation matrix mandated by the buyer. The scope emphasizes reliability for energy storage equipment in HPCL operations and supplier readiness for OEM support.

Technical Specifications & Requirements

  • Product category: VRLA battery bank (no detailed technical specs published)
  • EMD: ₹14,000
  • Quantity adjustment: up to 25% at contract, with proportional delivery time extension
  • Delivery terms: extension mechanism linked to original delivery period; minimum 30 days if extended
  • Documentation for bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank certified)
  • Service support: dedicated toll-free number and escalation matrix required
  • MSE purchase preference: enables 25% contract value if price matches within policy margin; manufacturer status required for goods
  • No BOQ items available; focus on compliance and post-bid support

Terms, Conditions & Eligibility

  • EMD: ₹14,000 as bid security
  • Documents: PAN, GSTIN, Cancelled cheque, EFT mandate; vendor code creation data
  • Financial status: no liquidation or bankruptcy; upload undertaking
  • MSE policy: manufacturer eligibility for purchase preference; traders excluded for goods bidding
  • Service terms: dedicated support number and escalation matrix mandatory
  • Delivery flexibility: option to increase quantity by up to 25% during contract; extended timelines computed as specified

Key Specifications

  • VRLA battery bank (no detailed specs published)

  • EMD: ₹14,000

  • Quantity adjustment: 25% at contract

  • Delivery period extension rules: pro-rated with minimum 30 days

  • Dedicated toll-free service contact and escalation matrix

  • MSE purchase preference eligibility (manufacturer requirement)

Terms & Conditions

  • EMD of ₹14,000 required; bid security

  • 25% quantity variation possible at contract, with timing adjustments

  • PAN, GSTIN, cancelled cheque and EFT mandate must accompany bid

  • No liquidation or bankruptcy status; submission of undertaking

  • MSE purchase preference applicable if manufacturer; traders excluded

Important Clauses

Payment Terms

Not specified within provided terms

Delivery Schedule

Delivery period extended by formula: (Extended quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified within provided terms

Bidder Eligibility

  • Manufacturer status for MSE preference eligibility

  • No current liquidation or bankruptcy proceedings

  • Ability to provide PAN, GSTIN, and EFT mandate

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5 found

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Closed: 7 April 2025
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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate (bank certified)

5

Undertaking of not being under liquidation/bankruptcy

6

Manufacturer status proof (for MSE preference eligibility)

7

Any OEM authorization or service affiliation letters

8

Vendor code creation documents as applicable

Corrigendum Updates

3 Updates
#1

Update

16-Dec-2025

Extended Deadline

22-Dec-2025, 12:00 pm

Opening Date

22-Dec-2025, 12:30 pm

#2

Update

06-Dec-2025

Extended Deadline

08-Dec-2025, 2:00 pm

Opening Date

08-Dec-2025, 2:30 pm

#3

Update

29-Nov-2025

Extended Deadline

06-Dec-2025, 2:00 pm

Opening Date

06-Dec-2025, 2:30 pm

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid on the VRLA battery tender in Banaskantha Gujarat 2025

Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate along with bid documents. Ensure no liquidation or bankruptcy status, and provide manufacturer proof to qualify for MSE preference. Include dedicated service contact details and escalation matrix; the EMD is ₹14,000.

What documents are required for HPCL VRLA battery procurement 2025

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, and an undertaking of financial standing. For MSE preference, provide manufacturer proof; non-manufacturers may not qualify for purchase preference. Include OEM authorizations if applicable.

What are the delivery extension rules for HPCL battery tender

Delivery extensions follow: additional time = (Extended quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. The purchaser may extend up to the original delivery period while exercising the option clause. Start from last date of original/extended orders.

What is the EMD amount for the HPCL VRLA battery bid 2025

The earnest money deposit (EMD) required is ₹14,000. It must be submitted as bid security along with bid documents and in compliance with HPCL’s procurement norms for the given tender.

What service support is required for this HPCL VRLA battery tender

Bidders must provide a dedicated toll-free service number and a formal escalation matrix detailing contact persons. This ensures prompt issue resolution during performance testing and after-sales support for the VRLA battery bank in Gujarat.

What eligibility criteria apply for MSE preference in this tender

To claim MSE preference, the bidder must be the manufacturer of offered goods. Traders are excluded. Evidence of manufacturing capacity and relevant policy documentation must be uploaded with the bid, per the Micro and Small Enterprises policy.

What are the key terms and conditions for quantity variation in this tender

The purchaser may increase or decrease quantity by up to 25% at contract. The extension period is determined by the proportion of changed quantity, with a minimum extension of 30 days, starting from the last date of the original or extended delivery period.