GEM

Integral Coach Factory Hair Oil Tender Chennai Tamil Nadu 2025 – V2 Q4, Hair Oil Procurement, EMD ₹84,660

Bid Publish Date

29-Nov-2025, 11:27 am

Bid End Date

19-Dec-2025, 11:00 am

EMD

₹84,660

Value

₹42,32,786

Location

CHENNAI , TAMIL NADU

Progress

Issue29-Nov-2025, 11:27 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

14659

Bid Type

Single Packet Bid

Categories 1

HAIR OIL

Tender Overview

Integral Coach Factory, Chennai, Tamil Nadu invites bids for the procurement of Hair Oil (V2) Q4. The estimated contract value is ₹4,232,786 with an EMD of ₹84,660. The tender emphasizes bulk procurement from OEMs or authorized dealers and includes option quantities up to 25% during and after the contract. Delivery terms reference the original delivery schedule, with extension logic defined. Inspection is consignee post-receipt, and pre-dispatch inspection is not mandated unless ATC specifies otherwise. This opportunity targets suppliers capable of meeting railway-grade packaging and supply reliability for a government body.

Technical Specifications & Requirements

  • No technical specifications are provided in the public data.
  • EMD can be submitted via DD in favor of PRINCIPAL FINANCIAL ADVISOR, ICF, payable at CHENNAI, or via RTGS/internet banking to FA & CAO (ICF GOVT BUSINESS RECEIPTS), Account 05680210000328, IFSC UCBA0000568.
  • If participating, bidders must ensure timely submission of scanned DD proof or RTGS transfer and delivered hardcopy within 5 days of bid end/open date.
  • GST is to be calculated by bidders; reimbursement will align with actuals or applicable rates, capped to the quoted GST percentage.

Terms, Conditions & Eligibility

  • Quantity adjustments up to 25% of bid quantity during and after contract; delivery period adjusts per formula, with a minimum of 30 days.
  • Post-receipt inspection at consignee site; pre-dispatch inspection is applicable only if ATC selects it.
  • Documents must include all certificates requested in the bid ATC; non-submission risks rejection.
  • Bulk procurement restricted to OEMs or Authorized Dealers; dealership authorization required if participating through a dealer.
  • GST guidelines provided; bidder bears GST exposure, with government reimbursement rules.

Key Specifications

  • Product: Hair Oil (V2) Q4

  • Estimated value: ₹4,232,786

  • EMD: ₹84,660

  • Inspection: Post receipt at consignee site; pre-dispatch if ATC selects

  • Delivery terms: 25% quantity variation rights; minimum 30 days additional time

  • Payment: GST handled by bidder; RTGS/DD accepted for EMD

  • OEM authorization required for bulk procurement

Terms & Conditions

  • Bulk procurement restricted to OEMs or authorized dealers

  • EMD ₹84,660 via DD or RTGS; proof uploading required

  • Delivery extension rules: 30 days minimum and proportional calculation

Important Clauses

Payment Terms

EMD via DD or RTGS; GST as applicable; payment terms subject to contract and delivery

Delivery Schedule

Option to increase quantity up to 25% with post-date delivery extensions; minimum 30 days

Penalties/Liquidated Damages

Not specified in available data; contract will follow standard IR guidelines

Bidder Eligibility

  • OEM or Authorized Dealer status for bulk Hair Oil supply

  • Financial capability to bid for ₹4.23 Cr value

  • Ability to adhere to GST and post-receipt inspection terms

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar hair oil/heavy procurement (if any)

4

Financial statements (last audited),

5

EMD submission proof (DD or RTGS transfer receipt) and scanned copy

6

Technical bid documents and OEM authorization (if dealer participates)

7

Any certificates requested in ATC/Corrigendum

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the hair oil tender in Chennai 2025?

Bidders must be OEMs or authorized dealers, submit GST, PAN, financials, experience certs, and EMD via DD or RTGS for ₹84,660. Upload scanned proof and deliver hard copies within 5 days post bid end. Ensure post-receipt inspection compliance and option quantity terms, including 25% variations.

What documents are required for ICF hair oil tender?

Submit GST certificate, PAN, last 3 years financial statements, experience certificates for relevant procurement, EMD proof (DD or RTGS), technical bid, OEM authorization if dealer, and any ATC-mandated certificates; ensure all certificates are current.

What are the delivery terms for quantity variation in this tender?

The purchaser can increase quantity up to 25% during contract; additional delivery time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days, with possible extension to original delivery period.

What is the EMD amount and payment method for this bid?

EMD is ₹84,660. Payable by DD in favor of PRINCIPAL FINANCIAL ADVISOR, ICF at Chennai or via RTGS to FA & CAO (ICF GOVT BUSINESS RECEIPTS), account 05680210000328, IFSC UCBA0000568; upload proof with bid.

Are pre-dispatch inspections mandatory for hair oil supply?

Pre-dispatch inspection is not mandatory unless the ATC specifies; post-receipt inspection occurs at the consignee site before acceptance, ensuring product conformity prior to release.

What GST considerations apply to the ICF hair oil tender?

Bidders determine applicable GST; ICF will reimburse GST as actual or per applicable rates, whichever is lower, capped to the quoted GST percentage; bidders must account for GST in bid pricing.

Who qualifies as an OEM/authorized dealer for this procurement?

Only OEMs or authorized dealers may participate for bulk procurement; if a dealer participates, a dealership authorization certificate must be provided per ATC requirements.

When does the bid submission window close for the Chennai tender?

Exact bid end date is not disclosed in the data provided; bidders must monitor the tender portal for the official closing date and ensure submission of all mandatory documents and EMD proof within the deadline.