GEM

Northern Coalfields Limited Tentage & Logistics Tender SIDHI Madhya Pradesh 2025 ISI/ISO Standards Notified

Bid Publish Date

30-Dec-2025, 7:22 pm

Bid End Date

09-Jan-2026, 8:00 pm

Value

₹1,55,550

Location

SIDHI , MADHYA PRADESH

Progress

Issue30-Dec-2025, 7:22 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 6

TENT EQUIPMENT AD FILM HOTEL EQUIPMENTS DECORATION LIGHTING

Tender Overview

The procurement is led by Northern Coalfields Limited (Coal India Limited) for comprehensive outdoor event services in SIDHI, Madhya Pradesh. The contract covers tentage, floorings, lighting, tent rentals, decoration, furniture & equipment rentals, logistics & delivery for a Republic Day function. Estimated contract value is ₹155,550.21. The scope combines multiple rental categories under a single lumpsum arrangement, with flexibility to adjust quantity/duration by up to 25% at contract issue and post-award. A key differentiator is the unified handling of outdoor event infrastructure—tents, flooring, lighting, decor, and logistics—under one supplier. A unique clause allows FDR-based security deposit as an alternative to PBG, with delivery of the original FDR within 15 days of award.

Technical Specifications & Requirements

  • Services included: tentage, floorings, lighting, tent rentals, decoration, furniture & equipment rentals, logistics & delivery for outdoor gathering.
  • Security & compliance: FDR acceptable as performance security; FDR must be in name of the seller and pledged to the buyer with withdrawal conditions clearly stamped; hard copy to be delivered within 15 days post-award.
  • Contractual terms: 25% quantity/duration adjustment allowed at issue; post-award quantity/duration adjustments capped at 25%; bidder must accept revised scope.
  • Financials: Estimated value ₹155,550.21; EMD not specified in data but terms allow PBG or FDR.
  • Deliverables timeline: Not specified; emphasis on on-time outdoor event setup and logistics.
  • Compliance: No explicit technical standards listed; terms emphasize flexibility and security options rather than itemized specs.

Terms, Conditions & Eligibility

  • EMD/PBG: Alternative security via Fixed Deposit Receipt (FDR) in favor of NCL, NIGAHI PROJECT A/C; scanned FDR document to be uploaded; original hard copy to be submitted within 15 days.
  • Quantity/duration: Contract quantity/duration may be increased up to 25% at contract issue; post-award increases restricted to 25%.
  • Delivery/acceptance: Supplier must be ready to manage end-to-end outdoor logistics and delivery for the Republic Day function.
  • Forms: Bidder must comply with GeM GTC provisions for PBG or FDR as security.
  • Documentation: While not all standard documents are enumerated, bidders should be prepared to submit license/registration and proof of capability for outdoor event rentals and related logistics.
  • Payment: Not detailed in data; follow standard GeM/organization terms for payment against deliverables and acceptance.

Key Specifications

    • Category: Tentage, flooring, lighting, tent rentals, decoration, furniture & equipment rentals, logistics & delivery for outdoor Republic Day function
    • Estimated value: ₹155,550.21
    • Security deposit: FDR accepted; must name NCL, NIGAHI PROJECT A/C; original hard copy due within 15 days of award
    • M1 clause: Quantity/duration may be increased up to 25% at contract issue and post-award
    • Delivery scope: End-to-end outdoor event infrastructure and logistics

Terms & Conditions

  • Key term: 25% quantity/duration adjustment allowed at issue and post-award

  • Key term: FDR accepted as performance security with timely submission

  • Key term: Unified rental scope covering tents, flooring, lighting, decor, furniture, and logistics

Important Clauses

Payment Terms

Not explicitly stated; follow GeM/Government tender norms with security via PBG or FDR and post-delivery payment as per contract.

Delivery Schedule

Outdoor event setup and logistics to be completed for Republic Day function; specific dates not provided in data.

Penalties/Liquidated Damages

Not detailed in data; standard GeM terms would apply penalties for non-performance or delays as per contract.

Bidder Eligibility

  • Experience in supplying and managing outdoor event infrastructure including tents, flooring, lighting, and logistics

  • Ability to provide end-to-end delivery, installation, and removal for outdoor functions

  • Financial capability to withstand a contract value around ₹155,550.21 and adherence to security deposit rules

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar event rental/logistics

4

Financial statements or turnover proof

5

EMD or equivalent security deposit (FDR accepted with specific conditions)

6

Technical bid documents or compliance certificates

7

OEM authorizations (if applicable for branded equipment)

8

Scanned copy of FDR (if using fixed deposit as security)

9

Delivery/service capability statement for outdoor gatherings

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for tentage and logistics tender in SIDHI Madhya Pradesh 2025

Bidders should prepare an EMD or FDR as security, upload scanned FDR if used, and submit end-to-end outdoor event capability with tents, flooring, lighting, decor and logistics. The bid permits up to 25% quantity/duration change at issue and post-award, with original FDR due within 15 days.

What documents are required for NCL outdoor event tender in Madhya Pradesh

Required documents include GST registration, PAN, experience certificates for similar rentals, financial statements, EMD or FDR, technical compliance documents, OEM authorizations if applicable, and a delivery capability statement for outdoor gatherings.

What are the security deposit options for this GeM tender in SIDHI

The buyer accepts either a traditional PBG or an FDR in favor of NCL, NIGAHI PROJECT A/C; the FDR must indicate withdrawal conditions, and the bidder must deliver the original hard copy within 15 days of award.

What is the estimated value and scope of the SIDHI tender for Republic Day

Estimated value is ₹155,550.21 covering tentage, floorings, lighting, tent rentals, decoration, furniture, equipment rentals, and logistics for outdoor Republic Day function in SIDHI, MP.

Are there quantity adjustments allowed in this NCL tender

Yes, up to 25% quantity or duration adjustment is allowed both at contract issue and after award, requiring bidder acceptance of revised scope.

What is the delivery requirement for security deposits in this tender

If using FDR, the bidder must provide a scanned copy and deliver the original FDR to the buyer within 15 days of award, with FDR naming the seller and pledgee clearly.

What categories are included under the tender for Republic Day function in Madhya Pradesh

Categories include tentage, flooring, lighting, tent rentals, decoration, furniture & equipment rentals, logistics & delivery, all under a single lumpsum contract for an outdoor event.

How to ensure compliance with security and payment terms for this tender

Prepare either PBG or FDR as security, upload the scanned FDR if used, ensure capability for end-to-end outdoor delivery and adhere to 15-day hard copy submission of FDR; payment terms follow organization GeM norms.