GEM

Indian Air Force PA SYSTEM WITH ACCESSORIES Tender 2025 - Department Of Military Affairs, India, ISO/IEC Standards 2025

Bid Publish Date

12-Nov-2025, 8:44 am

Bid End Date

01-Dec-2025, 2:00 pm

Bid Opening Date

01-Dec-2025, 2:30 pm

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue12-Nov-2025, 8:44 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Indian Air Force (Department Of Military Affairs) invites bids for a PA SYSTEM WITH ACCESSORIES. This tender, issued under government procurement, proposes a flexible quantity framework allowing up to 25% variation both at contract award and during currency. Delivery timelines hinge on the last date of the original delivery order, with extended periods calculated by the formula (increased quantity ÷ original quantity) × original delivery period, subject to a minimum of 30 days. Warranties necessitate dedicated technical service personnel for timely servicing and defect rectification as per the service level agreement in the bid. Bidders should prepare for on-site installation and post-warranty support as part of the procurement scope. Location details are not specified in the available data, but the organization is the Indian Air Force.

Technical Specifications & Requirements

  • No explicit technical specifications are published in the tender data.
  • Key contractual characteristics include a 25% quantity variation clause at both award and during execution.
  • Delivery period mechanics: from the last date of original delivery order; extended time uses the formula above, with a minimum 30 days.
  • Warranty terms require deployment of dedicated service personnel to address service requests within defined SLAs.
  • The procurement falls under the PA SYSTEM WITH ACCESSORIES category; no itemized BOQ is provided.
  • Emphasis on compliance with bid terms and on-time service delivery.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during currency.
  • Delivery Schedule: Commences from the last date of the original delivery order; extended time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Warranty: Bidder to designate dedicated technical personnel for timely servicing and defect rectification per SLA in the bid.
  • Compliance: Bidders must adhere to all Buyer Added Terms and ensure timely service support and delivery as per contractual obligations.

Key Specifications

  • Product/service names: PA SYSTEM WITH ACCESSORIES

  • Quantities: not specified

  • EMD/Estimated value: not disclosed

  • Experience: prior deployment of public address systems recommended

  • Quality/Compliance: adherence to bid terms and timely service SLAs

Terms & Conditions

  • Quantitative variation clause allows ±25% quantities

  • Delivery timing tied to original last delivery date with extended period formula

  • Warranty requires dedicated service personnel and SLA-compliant response

Important Clauses

Payment Terms

Not specified in available data; bidders should review bid terms for payment milestones and penalties.

Delivery Schedule

Delivery starts from last date of original delivery order; optional quantity extension up to 25% with calculated extra time and minimum 30 days.

Penalties/Liquidated Damages

Not stated in data; bidders must consult the final bid terms for LD provisions and SLA penalties.

Bidder Eligibility

  • Experience in supplying or deploying PA systems or public address solutions in government or defense sectors

  • Compliance with general government procurement norms and security considerations

  • Financial stability evidenced by consolidated financial statements

Past Similar Tenders (Historical Results)

5 found

PROCUREMENT OF PA SYSTEM AND ALLIED ACCESSORIES

Indian Air Force

BANGALORE, KARNATAKA

Posted: 6 January 2025
Closed: 27 January 2025
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Supply and Installation of PA Systems with Complete Accessories

Indian Army

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Posted: 11 January 2025
Closed: 1 February 2025
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Portable PA System

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THIRUVANANTHAPURAM, KERALA

Posted: 5 March 2025
Closed: 17 March 2025
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Portable PA System

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THIRUVANANTHAPURAM, KERALA

Posted: 14 February 2025
Closed: 24 February 2025
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Portable PA System,Portable PA System

Indian Army

DEHRADUN, UTTARAKHAND

Posted: 26 March 2025
Closed: 29 March 2025
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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar PA SYSTEM deployments

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documentation (as applicable by buyer terms)

6

Technical bid documents demonstrating system components and compatibility

7

OEM authorizations or channel partner certifications (if required)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the PA system tender in India 2025 with IAF?

Bidders should submit GST, PAN, and experience certificates, plus financial statements. Ensure OEM authorizations if required, and provide technical bid detailing the PA system and accessories. Adhere to the 25% quantity variation clause and delivery terms based on the last original delivery date; include SLA-based warranty commitments.

What documents are required for the IAF PA system procurement in India?

Required documents include GST registration, PAN card, experience certificates in PA deployment, financial statements, EMD documentation, technical bid demonstrating system compatibility, and OEM authorizations where applicable. Ensure delivery capability and service SLA commitments with dedicated personnel.

What are the delivery timeframes for the IAF pa system tender 2025?

Delivery starts from the last date of the original delivery order. If quantity is increased, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend up to 25% more during execution.

What warranties are required for the PA system procurement by IAF?

The bidder must deploy dedicated technical service personnel to handle service requests and defect rectification within defined SLA timelines. Warranty coverage is per the bid’s SLA clause, including timely servicing during the warranty period.

What is the scope of the 25% quantity variation clause?

The purchaser may adjust bid quantity by ±25% at contract award and during the contract currency. Adjusted quantities trigger corresponding delivery time recalculations based on the extended total and original delivery period per the formula in the terms.

Which organization is issuing the PA system tender in 2025?

The Indian Air Force, Department Of Military Affairs, is issuing the PA SYSTEM WITH ACCESSORIES tender in India. The procurement emphasizes SLAs for maintenance and a flexible delivery schedule tied to original timelines plus extension rules.