GEM

Bharat Petroleum Corporation Ltd Event Management for LPG Distributors Award Night Gorakhpur 2025 - UP Bid, Event Services

Bid Publish Date

30-Nov-2025, 11:55 am

Bid End Date

17-Dec-2025, 12:00 pm

Location

DEORIA , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue30-Nov-2025, 11:55 am
Corrigendum10-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 3

LPG EVENT MANAGEMENT ALKANES

Tender Overview

Organization: Bharat Petroleum Corporation Ltd (BPCL) invites bids for Event Management services to conduct the LPG Distributors Award Night in Gorakhpur, Uttar Pradesh. The notice references a single event with potential scope for quantity variation up to 25% and extended delivery timelines. Bidders may submit for a standalone function with onsite coordination, stage setup, program management, and guest experiences. Preference is indicated for bidders from UP, with a commitment that there will be no price revision post-quoting until completion and invoicing. A physical meeting is offered for tender clarification. Contact persons are listed for event-related and tender queries.

Key differentiators include the option to scale the contract quantity and the explicit UP bidder preference, which may influence bid strategy and logistics planning. The absence of a BOQ suggests a service-based scope focused on event execution rather than goods supply.

Technical Specifications & Requirements

  • Scope: Event management and execution for a formal awards night, including program coordination, decor, staging, lighting, sound, and vendor liaison.
  • Delivery/Event Timing: Delivery period aligned to event date; option to extend per clause (increased quantity ÷ original quantity × original delivery period) with a minimum of 30 days.
  • Vendor Interaction: Bidders may arrange a physical meeting for better understanding of requirements; no post-bid price revision.
  • Location: Gorakhpur, Uttar Pradesh; preference given to UP-based bidders.
  • Contacts: Abhishek Kumar (Event related) and Ravi Kant Gaman (Tender queries).

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% during contract; extended delivery time calculated as formula with minimum 30 days.
  • Price Revision: No price revision after bid quote until completion and invoicing.
  • Bidder Preference: UP state bidders preferred.
  • Meetings: Physical meeting available for clarity.
  • Documentation: Submit as per tender terms; ensure readiness for event management scope and related services.

Key Specifications

    • Service category: Event management for LPG Distributors Award Night
    • Estimated quantity: Not specified (scope-based); option to increase by up to 25%
    • Location: Gorakhpur, Uttar Pradesh
    • Key contacts for queries: Abhishek Kumar; Ravi Kant Gaman
    • Delivery: Event date alignment with potential extended delivery period as per option clause

Terms & Conditions

  • Option to increase/decrease quantity up to 25% with extended delivery time formula

  • No price revision after bid quotation until completion and invoicing

  • UP bidders preferred; physical clarification meeting available

Important Clauses

Payment Terms

No price revision after bid; payment terms not specified in data provided

Delivery Schedule

Delivery period as per original schedule plus extension formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; ensure to review tender document for LD provisions

Bidder Eligibility

  • UP state bidder preference with demonstrable local presence

  • Experience in managing large-scale corporate or government-style events (previousBPCL-like scope)

  • Financial viability evidenced by recent financial statements and GST/PAN compliance

Past Similar Tenders (Historical Results)

5 found

Catering service (Event Based) - Event management and Catering Service for barakhna arrangement for

Indian Army

JALANDHAR, PUNJAB

Posted: 6 October 2025
Closed: 14 October 2025
GEM

Catering service (Event Based) - Dinner; Veg and Non Veg; Hiring of catering services for PD Traini

Indian Navy

KANNUR, KERALA

Posted: 20 March 2025
Closed: 31 March 2025
GEM

Custom Bid for Services - EVENT AND CATERING MANAGEMENT at Visakha Retail RO

Hindustan Petroleum Corporation Ltd

VISAKHAPATNAM, ANDHRA PRADESH

Posted: 14 June 2025
Closed: 24 June 2025
GEM

Custom Bid for Services - Tender for Selection of Event Management Agency EMA to Organize 11 days j

National Divyangjan Finance And Development Corporation

SOUTH DELHI, DELHI

Posted: 24 February 2025
Closed: 13 March 2025
GEM

National Divyangjan Finance and Development Corporation Event Management Agency Tender New Delhi 2025 - 9 Day Divya Kala Mela & Job Fair EMA

National Divyangjan Finance And Development Corporation

SOUTH DELHI, DELHI

Posted: 21 November 2025
Closed: 3 December 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from similar events (past 3-5 years)

4

Financial statements (last 2 fiscal years)

5

EMD document as specified (amount/percentage not provided in data)

6

Technical bid documents detailing event management approach

7

Vendor authorization or OEM if applicable

8

Any local permits or safety compliance documents

Corrigendum Updates

1 Update
#1

Update

10-Dec-2025

Extended Deadline

17-Dec-2025, 12:00 pm

Opening Date

17-Dec-2025, 12:30 pm

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for BPCL event management tender in Gorakhpur 2025

To bid, prepare a detailed event management proposal covering program coordination, decor, staging, lighting, sound, and guest management for the LPG Distributors Award Night in Gorakhpur. Ensure UP bidder preference by including local presence and logistics plan; attach experience certificates and GST/PAN details as part of submission.

What documents are required for BPCL event tender Gorakhpur 2025

Submit GST certificate, PAN card, previous event management experience certificates, financial statements, EMD (as defined by BPCL terms), and technical bid documents. Include any OEM authorizations if applicable and a detailed methodology for on-site event execution and vendor coordination.

What are the delivery terms for BPCL LPG awards night bid 2025

Delivery terms allow quantity adjustments up to 25% during the contract, with delivery period extended using the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Event must align with Gorakhpur date and BPCL notification periods.

What standards or certifications must BPCL bidders meet for event management

No explicit technical standards are listed for the event; bidders should demonstrate capability in large-scale event operations, safety compliance, and quality of service. Provide past sample events, client testimonies, and a methodology to ensure seamless program management and guest experience.

How to demonstrate UP bidder preference in BPCL Gorakhpur tender

Highlight local office, staffing, and logistics capacity in Uttar Pradesh; include regional supplier networks, transport arrangements, and on-ground support plan. UP bidders should emphasize local compliance and prior Gorakhpur-based event experience to strengthen the bid.

What is the no price revision clause for BPCL Gorakhpur event bid

Bidders must quote a fixed price at bid submission; BPCL states there will be no price revision once quoted until completion and invoicing. Ensure cost breakdown includes all service elements, with clear payment milestones tied to deliverables.

Who are the contacts for BPCL event queries Gorakhpur night function

For event queries contact Abhishek Kumar (Event related) and for tender queries contact Ravi Kant Gaman; a physical meeting is available for better understanding of requirements. Include precise contact details in the bid submission package.