GEM

Central Coalfields Limited sensor safety equipment tender Ranchi Jharkhand 2025 - ISI/AAA/TRTL compliant gear & ICT hardware

Bid Publish Date

10-Nov-2025, 4:24 pm

Bid End Date

01-Dec-2025, 12:00 pm

Bid Opening Date

01-Dec-2025, 12:30 pm

EMD

₹800

Value

₹30,90,400

Location

RANCHI , JHARKHAND

Progress

Issue10-Nov-2025, 4:24 pm
AwardPending
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Quantity

53

Category

Sensor Chest Guard

Bid Type

Two Packet Bid

Key Highlights

  • • Central Coalfields Limited procurement of sensor safety gear and ICT hardware in Ranchi, Jharkhand
  • • EMD amount specified: ₹800; estimated contract value ₹3,090,400
  • • Option clause permits ±25% quantity adjustment and proportional delivery extension
  • • Mandatory Malicious Code Certificate; anti-malware compliance required
  • • GST handling terms: bidder bears GST; reimbursement as actuals or capped by quoted rate
  • • Required vendor-code documents: PAN, GSTIN, cancelled cheque, EFT mandate

Categories 6

TRANSMITTER LAPTOP SENSOR HOSIERY PARTS OF GUNS SOFTWARE

Tender Overview

Central Coalfields Limited, under Coal India Limited, seeks supply, installation, testing and commissioning of sensor safety gear and ICT hardware in RANCHI, JHARKHAND (829205). The procurement covers sensor chest guards, sensor head guards, wired receivers, transmitters, chargers, sensor socks, software, laptops and monitor screens. Estimated value is ₹3,090,400 with an EMD of ₹800. The contract allows quantity adjustments up to 25% during placement and currency of the contract, and delivery timelines may extend proportionally with the option clause. The scope includes end-to-end delivery and commissioning, with GST implications to be borne by bidders as per actuals. The bid requires vendor-code creation documents (PAN, GSTIN, cancelled cheque, EFT mandate) and compliance with a Malicious Code Certificate to prevent embedded software threats. A one-year experience benchmark is set for suppliers to have previously supplied similar government-grade equipment. Unique aspect: a mix of wearable safety hardware and IT equipment under a single procurement, with strict antivirus/anti-malware assurances.

Technical Specifications & Requirements

  • Category targets: sensor chest guard, sensor head guard, wired receiver, transmitter, charger, sensor socks, software, laptop, monitor screen.
  • Estimated value: ₹3,090,400; EMD: ₹800.
  • Scope: Supply, Installation, Testing and Commissioning (SITC) of goods.
  • Qualifications: 1 year of regular govt/PSU supply experience; primary product must meet this criterion in case of bunch bids.
  • Compliance: Malicious Code Certificate required; GST handling as per bidders’ remit; PAN, GSTIN, cancelled cheque and EFT mandate documents mandatory for vendor-code creation.
  • Delivery terms: Option to adjust quantity up to 25% at contract, with proportional extension of delivery period; minimum additional time calculation method defined.

Terms, Conditions & Eligibility

  • EMD: ₹800; bid documents require PAN, GSTIN, cancelled cheque, EFT mandate.
  • Experience: minimum 1 year of manufacturing/supplying similar Govt/PSU goods; evidence via contracts submitted with bid.
  • Delivery schedule: delivery period to begin after order; option clause allows quantity/time adjustments within defined formulas.
  • GST: bidder pays GST; reimbursement at actuals as per applicable rates.
  • Malicious code certificate: mandatory upload proving no embedded malware, with IPR safeguards.
  • Documents: include regulatory and financial credentials; vendor-code setup prerequisites are explicit.

Key Specifications

  • Sensor chest guard

  • Sensor head guard

  • Wired receiver

  • Transmitter

  • Charger

  • Sensor socks

  • Software

  • Laptop

  • Monitor screen

  • Scope: Supply, Installation, Testing and Commissioning

Terms & Conditions

  • EMD: ₹800; GST payable by bidder; GST accepted at actuals

  • Quantity may change by ±25% during contract; delivery extensions applicable

  • Mandatory Malicious Code Certificate; anti-malware compliance required

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as per actuals or quoted rate, whichever is lower

Delivery Schedule

Delivery starts after order date; option quantity extension requires formula-based time adjustments

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • 1 year govt/PSU supply experience

  • Regular manufacturing/supply of similar category products

  • Compliance with Malicious Code Certificate requirement

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Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Sensor Chest Guard Description1 4 pair docclhqmm2 90
2 Sensor Head Guard Description2 4 pair docclhqmm2 90
3 Wired Receiver Description3 4 pieces docclhqmm2 90
4 Transmitter Description4 8 pieces docclhqmm2 90
5 Transmitter Description5 8 pieces docclhqmm2 90
6 Charger Description6 8 pieces docclhqmm2 90
7 Sensor Socks Description7 4 pair docclhqmm2 90
8 Software Description8 2 pieces docclhqmm2 90
9 Laptop Description9 1 unit docclhqmm2 90
10 Monitor Screen Description10 2 unit docclhqmm2 90

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certificate (bank-certified)

5

Experience certificates showing Govt/PSU supply in last 1 year

6

Technical bid documents and OEM authorizations (if applicable)

7

Malicious Code Certificate (embedded code compliance)

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for the sensor gear tender in Ranchi with govt requirements

Bidders must meet 1-year govt/PSU supply experience, submit PAN, GSTIN, cancelled cheque, EFT mandate, and a Malicious Code Certificate. The bid permits ±25% quantity changes and requires SITC (Supply, Installation, Testing, and Commissioning). Ensure GST compliance and provide OEM authorizations if applicable.

What documents are required for vendor-code creation for this procurement

Submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank. Include any OEM authorization and experience evidence showing recent govt/PSU supply of similar items. Ensure Malicious Code Certificate is uploaded to confirm software integrity and anti-malware compliance.

What are the technical categories included in this tender in Ranchi

Categories cover sensor chest guards, sensor head guards, wired receivers, transmitters, chargers, sensor socks, software, laptops, and monitor screens. The scope includes SITC, with potential quantity adjustments up to 25% during contract and currency period under the option clause.

When does delivery extend under the option clause for this procurement

Delivery extension follows a formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Extensions may occur if the option clause is exercised, potentially extending up to the original delivery period.

What is the estimated contract value and EMD for this tender in Ranchi

Estimated contract value is ₹3,090,400. The EMD amount is ₹800. These figures indicate a mid-range government procurement requiring timely SITC and compliance with anti-malware standards.

What is required regarding malicious code and IPR for this bid

Bidders must upload a Malicious Code Certificate ensuring no embedded malware in hardware or software, preventing data loss or damage. Breach of IPR or caused damage due to malware activation may lead to contract termination and penalties under procurement terms.

What are the GST terms bidders should plan for in this tender

Bidder pays GST upfront; reimbursement is provided per actual rates or as per quoted GST rate, whichever is lower. Ensure GSTIN is valid, and GST handling aligns with government procurement rules for hardware and software components.

What experience criteria must the bidder meet for this sensor equipment

The bidder or OEM must have at least 1 year of regular manufacturing/supply experience to Central/State Govt organizations or PSUs. Contracts showing quantity supplied in each year must be attached to support the criterion.

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