GEM

Employees Provident Fund Organisation MacBook Air Tender Varanasi Uttar Pradesh 13.6 inch M4 16GB 512GB 2025

Bid Publish Date

05-Dec-2025, 5:21 pm

Bid End Date

26-Dec-2025, 6:00 pm

Location

VARANASI , UTTAR PRADESH

Progress

Issue05-Dec-2025, 5:21 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory End User Certificate in buyer format with delivery to Varanasi
  • • Malicious Code Certificate required; no embedded malware or IP infringements
  • • 25% quantity option during/after contract with extended delivery time calculation
  • • Non-return of faulty hard disks as per buyer policy
  • • Manufacturer Authorization required when bidding through distributors/OEMs
  • • Delivery address: EPFO Varanasi, 221007; installation scope if included
  • • Security and compliance clauses emphasize IS/ISMS-like controls and software integrity

Categories 1

APPLE

Tender Overview

Employees Provident Fund Organisation (EPFO) seeks to procure a MacBook Air 13.6 inch, M4, 16GB RAM, 512GB SSD, macOS for delivery to Varanasi, Uttar Pradesh. The tender data does not reveal the exact quantity or estimated value. The address for delivery is EPFO Varanasi, Bhavishya Nidhi Bhawan, Ashok Vihar Colony Phase 1, Pandeypur, Varanasi 221007. A 25% quantity option is allowed, with extended delivery time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days. Bidders must comply with standard end-user and security requirements embedded in the terms. This tender emphasizes compliance with security and authorization prerequisites, and mandates hardware and software integrity certifications. Unique aspects include mandatory security certificates and a flexible quantity clause, with delivery and post-award extension rules defined by EPFO.

Technical Specifications & Requirements

  • Product: MacBook Air 13.6 inch, M4, 16GB RAM, 512GB SSD, macOS
  • Delivery location: EPFO Varanasi, Bhavishya Nidhi Bhawan, Ashok Vihar Colony Phase 1, Pandeypur, Varanasi 221007
  • Mandatory certifications & certificates: Malicious Code Certificate; End User Certificate in buyer format; Manufacturer Authorization if bidding via authorized distributor
  • Policy clauses: Non-return of faulty hard disks as per buyer policy; option to increase/decrease quantity up to 25%; extended delivery period rules with minimum 30 days
  • Compliance expectations: Upload undertakings on bidder financial health; no liquidation or bankruptcy; acceptance of End User format; no embedded malicious code; OEM authorization details if applicable
  • Delivery/installation scope: Actual delivery and installation, if covered, to the stated address; installation details subject to contract
  • Warranty/AMC expectations: Not explicitly stated in data; bidders should verify during bid submission
  • Security considerations: Embedded malicious code prevention and IP rights compliance

Terms, Conditions & Eligibility

  • EMD: Not specified in tender data
  • Delivery clause: Delivery period commences from the last date of original delivery order; quantity adjustments permitted up to 25% during and after contract; time extensions guided by formula with a minimum of 30 days
  • Financial standing: Bidder must declare absence of liquidation or bankruptcy; upload undertaking
  • Documentation: End User Certificate in buyer format; Malicious Code Certificate; Manufacturer Authorization if bid via OEM/distributor; financial statements and related credentials as applicable
  • Warranty/penalties: No explicit LD/penalty details provided in data; penalties to be as per standard terms in contract
  • Security/privacy: Non-return of faulty hard disks; security compliance as per buyer policy
  • Contract scope: Hardware and software components to be supplied per contract; installation if covered

Key Specifications

  • Product/service: MacBook Air 13.6 inch, M4, 16GB RAM, 512GB SSD, macOS

  • Delivery location: EPFO Varanasi, 221007

  • Quantity: Not disclosed; option clause allows up to 25% increase

  • EMD/Estimated value: Not specified

  • Standards/certifications: End User Certificate; Malicious Code Certificate; Manufacturer Authorization when required

  • Warranty/Support: Not specified; verify during bid

  • Security: No embedded malicious code; revenue protection via policy on hard disks

  • Policy: Non-return of faulty HDDs as per buyer policy

Terms & Conditions

  • Quantity may be increased/decreased by up to 25% with extended delivery time rules

  • Delivery to EPFO Varanasi; installation active if scope includes it

  • Must submit End User Certificate and Malicious Code Certificate; MA if applicable

Important Clauses

Payment Terms

Not specified in data; contract to define payment terms post award

Delivery Schedule

Delivery starts from last date of original delivery order; 25% quantity option; minimum 30 days extension

Penalties/Liquidated Damages

Not specified in data; penalties to be detailed in contract

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Ability to provide End User Certificate in buyer format

  • Manufacturer Authorization when bidding via OEM/distributor

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar hardware procurements

4

Financial statements / solvency certificate

5

EMD documents (if applicable by terms of contract – not specified here)

6

Technical bid documents and hardware specifications

7

OEM authorization / distributor authorization (where applicable)

8

End User Certificate (in buyer format)

9

Malicious Code Certificate

10

Company undertaking on non-liquidation / non-bankruptcy

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Varanasi MacBook Air tender in 2025

Bidders must submit End User Certificate in the buyer's format, Malicious Code Certificate, OEM authorization if bidding via distributor, GST and PAN, and financial documents. The tender permits a 25% quantity variation and includes a delivery address in Varanasi. Ensure MacBook Air 13.6 inch specifications meet M4, 16GB RAM, 512GB SSD, macOS.

What documents are required for EPFO MacBook Air procurement in Uttar Pradesh

Prepare GST certificate, PAN, experience certificates for similar procurements, financial statements, OEM/distributor authorization, End User Certificate, Malicious Code Certificate, and non-liquidation undertaking. Include hardware specifications and installation scope if applicable. Submit online with bid; ensure End User Certificate format matches buyer requirements.

What are the technical specifications for the MacBook Air tender in Varanasi

The tender specifies a MacBook Air 13.6 inch with M4 processor, 16GB RAM, 512GB SSD, running macOS. Exact model unknown beyond these specs; ensure battery, ports, and warranty terms comply. Include OEM authorization if required and security certificates to avoid rejection at evaluation.

When is the delivery deadline for the EPFO laptop procurement in Uttar Pradesh

Delivery timing follows the original delivery order and any exercised option increases up to 25% of quantity with a minimum extension of 30 days. The supplier must align with the buyer’s delivery schedule and can extend as per the option clause during contract execution.

What is the EMD requirement for the EPFO MacBook Air tender 2025

EMD details are not specified in the data provided. Bidders should monitor the official tender documents for EMD amount, mode of payment, and submission deadline. Prepare to provide financial security as per EPFO’s standard terms during bid submission.

How to obtain End User certificate for the EPFO laptop bid in Varanasi

End User Certificate must be provided in the buyer’s standard format. Coordinate with EPFO Varansi procurement to obtain or confirm the exact template. Include the certificate in the bid package alongside Malicious Code Certificate and OEM authorization where applicable.

What happens if faulty hard disks are not returned in this EPFO bid

The policy states non-return of faulty hard disks as per buyer policy. Suppliers should factor potential loss of replacement HDDs into warranty and service terms. Ensure replacement process aligns with EPFO’s security and asset management guidelines to avoid disputes.

What are the security certificates required for the EPFO MacBook Air bid

Required certificates include Malicious Code Certificate and End User Certificate in the buyer format. If bidding via OEM/distributor, supply Manufacturer Authorization. These documents mitigate risk of malware and confirm authorized supply, essential for bid evaluation and contract award.