Police Department Uttarakhand Freezer Mill Tender 2025 – EMD ₹45,000, OEM Authorization & FDR/PBG Compliance

Tender Overview

The opportunity is a freezer mill procurement for the Police Department Uttarakhand, identified under the GeM framework. The tender specifies an EMD of ₹45,000 and requires OEM authorization, with installation/commissioning to be carried out by an OEM-certified resource or OEM authorized reseller. A crucial bidder flexibility clause allows a 25% quantity increase/decrease at contracted rates, with delivery timelines adjusted via a defined formula. Bidders must submit FDR-based EMD and comply with the fixed deposit/guarantee provisions for performance security. The absence of BOQ items indicates a generic scope; bidders should prepare for installation and testing requirements typical to weapon/lockbox or cooling equipment setups. The contract terms emphasize adherence to the option clause and timely delivery from the date of contract extension.

Location and organization context remain focused on Uttarakhand’s Police Department procurement needs, with emphasis on compliant security equipment deployment and vendor readiness to scale per demand. The unique differentiator is the documented option-to-extend quantities and the mandatory OEM involvement during on-site work, ensuring technical compatibility and warranty support across the supply cycle.

Technical Specifications & Requirements

• EMD amount: ₹45,000 (via submission of EMD in eligible format or equivalent FDR)
• EMD/FDR submission: FDR or pledged deposit acceptable; scanned copy required with bid; original hard copy to be delivered within 5 days of bid end/opening
• OEM authorization: Manufacturer’s authorization form/certificate with full details (name, address, contact) attached
• Installation/Testing: Performed by OEM-certified resource or OEM-authorized reseller; includes commissioning and training if applicable
• Option clause: Up to 25% quantity variation at contracted rates; delivery period calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
• Delivery timing: Extended delivery time calculations apply; ensure compliance with the extended timeline guidelines
• Performance security: Fixed Deposit Receipt acceptable in lieu of PBG as per GeM GTC; original FDR to be submitted to buyer
• BOQ status: No items listed in BOQ; bidders should align with standard security equipment deployment norms

Terms, Conditions & Eligibility

• EMD: ₹45,000 via approved formats including FDR or online payment as permitted
• OEM authorization: Required for non-OEM bidders; include full OEM details
• Delivery & option clause: 25% variation possible; deliveries extendable under defined formula with a minimum 30 days
• Installation/commissioning: to be executed by OEM-certified personnel; training if applicable
• Documentation: Upload scanned FDR proof; provide hard copy to buyer within 5 days of bid end/opening
• Payment terms: Not explicitly stated in terms; ensure readiness to align with contract deliverables and acceptance testing
• Warranty/Support: Not specified; bidders should seek confirmation on post-sale support during procurement process