GEM

Hindustan Petroleum Corporation Ltd Tender for Banner Flex Printing, Standee, Stationery & Office Supplies in India 2025

Bid Publish Date

16-Dec-2025, 12:34 pm

Bid End Date

26-Dec-2025, 1:00 pm

EMD

₹2,00,000

Value

₹66,23,356

Location

BARDHAMAN , WEST BENGAL

Progress

Issue16-Dec-2025, 12:34 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

62545

Category

PHOTO COPY PAPER A4 SIZE

Bid Type

Two Packet Bid

Key Highlights

  • • Broad commodity scope including banner printing, standees, sun boards, stickers, stationery, and backlit boards
  • • Estimated contract value ₹6,623,356 with EMD ₹200,000
  • • Quantity variation option up to 25% during/currency of contract
  • • 100 tender items with mixed categories (printing, stationery, packaging)
  • • No explicit technical standards specified in data; alignment with HPCL printing and office-supply quality norms expected
  • • OEM authorizations and typical bid documents likely required (GST, PAN, financials)

Categories 41

BITUMINOUS MATERIAL DISTRIBUTOR RUBBER GASKET THREADS PRINTING SERVICES COPIER PAPER GLUCOMETER CARDS PAPER MATERIALS BACKHOE TRANSITION METALS AXIAL SEAL ELECTRON TUBE ISDN RING ENVELOPE SCISSOR PINS GASKETS AND SEALS STAPLER PLASTIC GAUGE BATTERY VALVE PARTS AND ACCESSORIES BAG BINDER CLIP BOX SEALING RING ALPHABET STAMPS FILTER RETAINERS WINDOW OFFSET PRINTING BOOK CUTTER PAPER AND PRINTING SERVICES PEN STRING INSTRUMENTS HARDWARE AND FASTENERS HYDRAULIC PART SUPPLY OF SYNTHETIC FABRIC STICKER PRINTING AND WRITING PAPER

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd. This procurement covers an extensive range of banner flex printing, standees, printing & pasting sun boards, stickers, vinyl stickers, stationery, backlit ACM boards, paper (A4, 210x297), visiting cards, file folders, pens, markers, Erasers, rulers, tapes, envelopes, and related office supply items. The project scope includes printing, supply, retentive packaging, and indoor display materials across multiple stationery and printing categories. Estimated value is ₹6,623,356.00, with an EMD of ₹200,000. Location details are not specified in the data, but the procurement targets nationwide government or HPCL facilities. The buyer emphasizes versatility across 100 listed items and a flexible option clause for quantity adjustments up to ±25%. Unique aspect: broad catalog integration of consumables and display materials under a single tender, enabling consolidated procurement efficiency.

Technical Specifications & Requirements

  • Product categories include: banner flex printing, standees, sun boards (5mm), printing and pasting, stickers (vinyl and printed), HP brand ink/paper variants, A4/A4R paper sizes, visiting cards (Hindi & English), file folders, various office stationery (gels, ball pens, pencils, erasers, sharpeners), binders, tapes, rulers, paper cutters, notebooks, and printed jute bags.
  • Estimated value: ₹6,623,356.00; EMD: ₹200,000.
  • No explicit technical standards or detailed specs are provided in the tender data; bidders should align with HPCL’s standard office- and print-material quality expectations and OEM compatibility for commonly used items.
  • Delivery and logistics terms rely on generic clauses; the option clause allows up to 25% quantity variation during and after contract formation.
  • 100 items listed in BOQ; exact quantities per item are not disclosed in the provided data.

Terms, Conditions & Eligibility

  • EMD: ₹200,000 to be submitted as bid security.
  • Delivery terms: Not explicitly defined; option clause permits ±25% quantity adjustment and extended delivery time calculation.
  • Payment terms: Not specified in the data; bidders should expect standard HPCL payment frameworks post-delivery.
  • Documentation: GST, PAN, experience evidence, financials, and OEM authorizations may be required under typical terms; terms indicate mandatory vendor compliance with auction and supply of printed goods.
  • Warranty/penalties: No stated penalties or warranty terms in the data; standard procurement practices likely apply.
  • Eligibility criteria: Experience in printing, office consumables supply, and familiarity with bulk commodity procurement are typically expected; however explicit years or turnover requirements are not listed here.

Key Specifications

  • Product category: banner flex printing, standees, sun boards (5mm), stickers (vinyl/printed), paper (A4, 210x297), visiting cards, file folders, general office supplies

  • Quantities: 100 items listed; exact per-item quantities not disclosed

  • Estimated contract value: ₹6,623,356; EMD: ₹200,000

  • Experience: typical requirements for bulk printing and office-supply provisioning (specific years/turnover not stated)

Terms & Conditions

  • EMD of ₹200,000 required to bid

  • Quantity variation up to 25% during/after contract

  • Delivery timeline tied to option clause; extension mechanism defined by extended quantity

  • Documents: GST, PAN, experience, financials, OEM authorizations

Important Clauses

Payment Terms

Payment terms not explicitly detailed; bidders should anticipate HPCL standard supplier payment upon satisfactory delivery and invoicing per contract

Delivery Schedule

Delivery period linked to option clause; additional time calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum 30 days

Penalties/Liquidated Damages

No explicit LD terms in provided data; standard procurement penalties may apply per HPCL policy

Bidder Eligibility

  • Registered bidder with GST and PAN

  • Experience in bulk printing and office-supply procurement

  • Ability to supply a wide range of printed materials and stationery

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Bill of Quantities (BOQ) 100 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 BANNER FLEX PRINTING BANNER FLEX PRINTING 2,000 ft2 con911.hpcl.wb 730
2 SUPPLY OF STANDEE SUPPLY OF STANDEE 10 eac con911.hpcl.wb 730
3 SPLY AND PRINTING OF SUN BOARD SIZE 5MM SPLY AND PRINTING OF SUN BOARD SIZE 5MM 2,000 ft2 con911.hpcl.wb 730
4 PRINTING OF STICKER PRINTING OF STICKER 500 pg con911.hpcl.wb 730
5 STICKER VINYL,PRINTINGANDPASTING STICKER VINYL,PRINTINGANDPASTING 200 ft2 con911.hpcl.wb 730
6 FABANDINSTL - BACKLIT ACM BOARDWITH HP LUB FABANDINSTL - BACKLIT ACM BOARDWITH HP LUB 300 ft2 con911.hpcl.wb 730
7 PAPER SIZE 215X345MM , 75GSM ,WHITE,JK PAPER SIZE 215X345MM , 75GSM ,WHITE,JK 1,000 bx con911.hpcl.wb 730
8 PHOTO COPY PAPER A4 SIZE PHOTO COPY PAPER A4 SIZE 1,000 rm con911.hpcl.wb 730
9 PRINTED LETTER HEAD,A4-210X297 PRINTED LETTER HEAD,A4-210X297 50 eac con911.hpcl.wb 730
10 VISITING CARD HINDIANDENGLISH VISITING CARD HINDIANDENGLISH 5 bx con911.hpcl.wb 730
11 FILE FOLDER SIZE 35X54CM,THICKEST HP LOG FILE FOLDER SIZE 35X54CM,THICKEST HP LOG 300 eac con911.hpcl.wb 730
12 STANDARD OFFICE FILE COBRA STANDARD OFFICE FILE COBRA 300 eac con911.hpcl.wb 730
13 BALL POINT PEN,USE AND THROW, BALL POINT PEN,USE AND THROW, 100 eac con911.hpcl.wb 730
14 GEL PEN LIQUID,REYNOLD TRYMAX GEL PEN LIQUID,REYNOLD TRYMAX 100 eac con911.hpcl.wb 730
15 BALL OR GEL PEN REYNOLD BALL OR GEL PEN REYNOLD 100 eac con911.hpcl.wb 730
16 HIGHLIGHTNER PEN CAMLIN OR EQUIVALENT HIGHLIGHTNER PEN CAMLIN OR EQUIVALENT 30 eac con911.hpcl.wb 730
17 PENCIL BOX APSARA PLATINUM PENCIL BOX APSARA PLATINUM 100 bx con911.hpcl.wb 730
18 ERASER NON DUST ERASER NON DUST 100 eac con911.hpcl.wb 730
19 PENCIL SHARPNER PENCIL SHARPNER 20 eac con911.hpcl.wb 730
20 BX FILE,LAMINATED LEVER ARCH A4 BX FILE,LAMINATED LEVER ARCH A4 1,000 eac con911.hpcl.wb 730
21 STICK FILE PLASTIC STICK FILE PLASTIC 100 pak con911.hpcl.wb 730
22 FEVI STICK WEIGHT 15GM,GLUE STICK FEVI STICK WEIGHT 15GM,GLUE STICK 100 eac con911.hpcl.wb 730
23 MARKER PEN PERMANENT,CAMLIN OR EQUIVALEN MARKER PEN PERMANENT,CAMLIN OR EQUIVALEN 100 eac con911.hpcl.wb 730
24 WHITE BOARD MARKER RED OR GREEN OR BLUE OR BLACK WHITE BOARD MARKER RED OR GREEN OR BLUE OR BLACK 100 eac con911.hpcl.wb 730
25 WHITE BOARD DUSTER PRIME WHITE BOARD DUSTER PRIME 10 eac con911.hpcl.wb 730
26 STICKY NOTE PAD SIZE 3X3IN,3M STICKY NOTE PAD SIZE 3X3IN,3M 1,000 pak con911.hpcl.wb 730
27 STICKY NOTE PAD SIZE 75X50MM STICKY NOTE PAD SIZE 75X50MM 300 pd con911.hpcl.wb 730
28 RE-STICK NOTE SIZE 3X4IN RE-STICK NOTE SIZE 3X4IN 1,000 eac con911.hpcl.wb 730
29 PAPER PUNCH,DP-800,KANGARO PAPER PUNCH,DP-800,KANGARO 5 eac con911.hpcl.wb 730
30 PAPER PUNCH,DP-600,KANGARO PAPER PUNCH,DP-600,KANGARO 5 eac con911.hpcl.wb 730
31 STAPLER,KANGARO,HP45 STAPLER,KANGARO,HP45 10 eac con911.hpcl.wb 730
32 STAPLER,KANGARO,NUMBER 10 STAPLER,KANGARO,NUMBER 10 20 eac con911.hpcl.wb 730
33 STAPLER PINS,SMALL KANGARO,NUMBER 10-1M STAPLER PINS,SMALL KANGARO,NUMBER 10-1M 500 eac con911.hpcl.wb 730
34 STAPLER PINS,LARGE KANGARO,NUMBER 24 OR 6 STAPLER PINS,LARGE KANGARO,NUMBER 24 OR 6 100 eac con911.hpcl.wb 730
35 RULER,LG 30CM,METALLIC RULER,LG 30CM,METALLIC 10 eac con911.hpcl.wb 730
36 RULER,LG 30CM,PLASTIC RULER,LG 30CM,PLASTIC 10 eac con911.hpcl.wb 730
37 CELLO TAPE,MEDIUM,TRANSPARENT WD 1INXLG CELLO TAPE,MEDIUM,TRANSPARENT WD 1INXLG 1,000 eac con911.hpcl.wb 730
38 CELLO TAPE,LARGE,TRANSPARENT WD 2INXLG 4 CELLO TAPE,LARGE,TRANSPARENT WD 2INXLG 4 900 eac con911.hpcl.wb 730
39 PACING TAPE WD 2INXLG 40M,BROWN PACING TAPE WD 2INXLG 40M,BROWN 900 eac con911.hpcl.wb 730
40 CARBON PAPER A4,CAMLIN OR KORES CARBON PAPER A4,CAMLIN OR KORES 100 pak con911.hpcl.wb 730
41 PRINTED ENVELOPE,LARGE E4-11X15.75IN PRINTED ENVELOPE,LARGE E4-11X15.75IN 1,000 eac con911.hpcl.wb 730
42 PRINTED ENVELOPE,SMALL,12X6IN PRINTED ENVELOPE,SMALL,12X6IN 2,000 eac con911.hpcl.wb 730
43 A4 SIZE ENVELOP A4 SIZE ENVELOP 2,000 eac con911.hpcl.wb 730
44 ENVELOPE WINDOW,10X4.5IN,PAPER,90GSM ENVELOPE WINDOW,10X4.5IN,PAPER,90GSM 100 set con911.hpcl.wb 730
45 ENVELOPE WINDOW,11X5IN,PAPER,90GSM ENVELOPE WINDOW,11X5IN,PAPER,90GSM 100 set con911.hpcl.wb 730
46 STICKY NOTE PAD SIZE 6X4IN,3M STICKY NOTE PAD SIZE 6X4IN,3M 500 pak con911.hpcl.wb 730
47 SCISSOR SIZE 21CM SCISSOR SIZE 21CM 10 eac con911.hpcl.wb 730
48 SCISSOR SIZE 10CM SCISSOR SIZE 10CM 10 eac con911.hpcl.wb 730
49 CORRECTION FLUID CAP 15ML CORRECTION FLUID CAP 15ML 2,000 eac con911.hpcl.wb 730
50 BINDER CLIP SIZE 15MM BINDER CLIP SIZE 15MM 500 bx con911.hpcl.wb 730
51 BINDER CLIP SIZE 19MM BINDER CLIP SIZE 19MM 500 bx con911.hpcl.wb 730
52 BINDER CLIP SIZE 21MM BINDER CLIP SIZE 21MM 500 bx con911.hpcl.wb 730
53 BINDER CLIP SIZE 32MM BINDER CLIP SIZE 32MM 100 bx con911.hpcl.wb 730
54 BINDER CLIP SIZE 51MM BINDER CLIP SIZE 51MM 100 bx con911.hpcl.wb 730
55 BINDER CLIP SIZE 41MM BINDER CLIP SIZE 41MM 100 bx con911.hpcl.wb 730
56 PAPER CUTTER MAKE SDI 0432 PAPER CUTTER MAKE SDI 0432 15 eac con911.hpcl.wb 730
57 CONFERENCE PAD SIZE 1 OR 6,20PG CONFERENCE PAD SIZE 1 OR 6,20PG 500 eac con911.hpcl.wb 730
58 RUBBER BAND SIZE 2IN RUBBER BAND SIZE 2IN 1,000 kg con911.hpcl.wb 730
59 RUBBER BAND SIZE 4IN RUBBER BAND SIZE 4IN 1,000 kg con911.hpcl.wb 730
60 GLUE WEIGHT 15GM GLUE WEIGHT 15GM 5,000 eac con911.hpcl.wb 730
61 L FOLDER A4,PLASTIC L FOLDER A4,PLASTIC 300 pak con911.hpcl.wb 730
62 FOLDER EXECUTIVE FILE,A4 OR A4R INLET FOLDER EXECUTIVE FILE,A4 OR A4R INLET 300 eac con911.hpcl.wb 730
63 STANDEE,ALUMMINIUM SIZE 5X2FT,INDOOR STANDEE,ALUMMINIUM SIZE 5X2FT,INDOOR 100 ft2 con911.hpcl.wb 730
64 PAPER A4 COLOUR 75 GSM PAPER A4 COLOUR 75 GSM 500 pak con911.hpcl.wb 730
65 SPRING FILE HP LOGO PRINTED SPRING FILE HP LOGO PRINTED 5,000 eac con911.hpcl.wb 730
66 RULED REGISTER SOFT BINDING RULED REGISTER SOFT BINDING 1,000 eac con911.hpcl.wb 730
67 GUM BOTTLE GUM BOTTLE 300 eac con911.hpcl.wb 730
68 OBLONG ENVELOP OBLONG ENVELOP 2,000 eac con911.hpcl.wb 730
69 SUPPLY OF CATRIDGE 88A , 88A, 12 A SUPPLY OF CATRIDGE 88A , 88A, 12 A 30 eac con911.hpcl.wb 730
70 PRINTED REGISTER HARD BINDING BOTH SIDE PRINTED REGISTER HARD BINDING BOTH SIDE 500 eac con911.hpcl.wb 730
71 PRINTED REGISTER SOFT BINDING SINGLE SID PRINTED REGISTER SOFT BINDING SINGLE SID 500 eac con911.hpcl.wb 730
72 PRINTED JUTE BAG 16 INCH X14 INCH X4 INCH PRINTED JUTE BAG 16 INCH X14 INCH X4 INCH 1,000 eac con911.hpcl.wb 730
73 PRINTED JUTE BAG 14 INCH X12 INCH X4 INCH PRINTED JUTE BAG 14 INCH X12 INCH X4 INCH 1,000 eac con911.hpcl.wb 730
74 PRINTED REGISTER HARD BINDING SINGLE SID PRINTED REGISTER HARD BINDING SINGLE SID 500 eac con911.hpcl.wb 730
75 PRINTED REGISTER HARD BINDING SINGLE SID PRINTED REGISTER HARD BINDING SINGLE SID 500 eac con911.hpcl.wb 730
76 GAUGE BOOK- HARD BINDING SINGLE SIDE PRI GAUGE BOOK- HARD BINDING SINGLE SIDE PRI 20 eac con911.hpcl.wb 730
77 REGISTER HARD BINDING RULED 21 Cm X 31 REGISTER HARD BINDING RULED 21 Cm X 31 50 eac con911.hpcl.wb 730
78 Battery Type - C Battery Type - C 200 eac con911.hpcl.wb 730
79 HISTORY CARDS 250 GSM HISTORY CARDS 250 GSM 20 pak con911.hpcl.wb 730
80 CANON MF244 CARTRIDGE CANON MF244 CARTRIDGE 30 eac con911.hpcl.wb 730
81 HP Laserjet - PRO M-501 CARTRIDGE Invoic HP Laserjet - PRO M-501 CARTRIDGE Invoic 70 eac con911.hpcl.wb 730
82 HP Laser Jet M-1136 CARTRIDGE HP Laser Jet M-1136 CARTRIDGE 30 eac con911.hpcl.wb 730
83 HP COLOUR LASER JET PRO M-452DN CARTRIDG HP COLOUR LASER JET PRO M-452DN CARTRIDG 10 eac con911.hpcl.wb 730
84 HP LASERJET 1020 PLUS CARTRIDGE HP LASERJET 1020 PLUS CARTRIDGE 30 eac con911.hpcl.wb 730
85 HP LASER JET PRO M305DN CARTRIDGE HP LASER JET PRO M305DN CARTRIDGE 30 eac con911.hpcl.wb 730
86 LEXMARK Printer Cartridge LEXMARK Printer Cartridge 15 eac con911.hpcl.wb 730
87 BOND PAPER BOND PAPER 1,000 pak con911.hpcl.wb 730
88 PHOTO GLOSSY PAPER PHOTO GLOSSY PAPER 100 eac con911.hpcl.wb 730
89 CHALK BX,WHITE,100 CHALK PCS CHALK BX,WHITE,100 CHALK PCS 100 eac con911.hpcl.wb 730
90 Security seal Security seal 4,000 eac con911.hpcl.wb 730
91 LOT OUTER O-RING LOT OUTER O-RING 5,000 eac con911.hpcl.wb 730
92 LOT INNER O-RING LOT INNER O-RING 5,000 eac con911.hpcl.wb 730
93 NYLON THREADS FOR SC CAPS Salvaging NYLON THREADS FOR SC CAPS Salvaging 500 th con911.hpcl.wb 730
94 PLASTIC TRAY PLASTIC TRAY 10 eac con911.hpcl.wb 730
95 Stamp Pad Stamp Pad 30 eac con911.hpcl.wb 730
96 Stamp ink blue - 25ml Stamp ink blue - 25ml 100 eac con911.hpcl.wb 730
97 Stamp ink Red - 25ml Stamp ink Red - 25ml 100 eac con911.hpcl.wb 730
98 Calculator Calculator 10 eac con911.hpcl.wb 730
99 Battery Type - AA - PAC of 10 Battery Type - AA - PAC of 10 20 eac con911.hpcl.wb 730
100 Battery Type - AAA - PAC of 10 Battery Type - AAA - PAC of 10 20 eac con911.hpcl.wb 730

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar printing/supply projects

4

Financial statements (balance sheet, profit & loss) for last 2-3 years

5

Bid security/EMD payment proof of ₹200,000

6

Technical bid documents and product catalogs

7

OEM authorization letters for brand-specific items (where applicable)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

What documents are required for HPCL printing and stationery tender in India 2025?

Bidders must submit GST registration, PAN card, experience certificates, financial statements, EMD proof of ₹200,000, technical bid documents, and OEM authorizations where applicable. These documents validate eligibility and track record in bulk printing and office-supply provisioning for HPCL contracts.

How is the 25% quantity variation clause applied in HPCL tender?

The purchaser may increase or decrease ordered quantity up to 25% of bid quantity at contract placement and during currency, with delivery time adjustments calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What are the EMD and estimated value details for this HPCL tender?

The bid security is ₹200,000 (EMD). The estimated contract value is ₹6,623,356.00. Bidders should ensure the EMD is valid through the tender evaluation and contract award phases.

What product categories are included in the HPCL stationery and printing tender 2025?

Categories include banner flex printing, standees, sun boards 5mm, stickers (vinyl/printed), paper (A4), visiting cards, file folders, ball/gel pens, erasers, sharpeners, lever arch files, jute bags, and related office supplies, spanning printing, packaging, and supply.

What delivery terms apply to HPCL printing and stationery tender 2025?

Delivery terms depend on the option clause; the extended delivery time uses the formula mentioned, with a minimum of 30 days. Original delivery period sets the baseline; extensions align to quantity changes during contract execution.

Which standards or OEM requirements are specified for HPCL procurement 2025?

The tender data does not list explicit standards; bidders should align with HPCL’s typical printing/office-supply quality norms and obtain OEM authorizations when required for branded items such as cartridges or branded stationery.

How to participate in HPCL banner printing and stationery tender in India 2025?

Register as a qualified bidder, prepare EMD ₹200,000, gather GST, PAN, financials and experience certificates, obtain any necessary OEM authorizations, compile technical bid with item catalogs, and adhere to the quantity variation clause while meeting delivery commitments.

When is the HPCL printing tender submission deadline and evaluation process?

The provided data does not include explicit submission deadlines; bidders should monitor HPCL procurement portals for bid opening timelines and ensure EMD validity, technical/commercial bid submission, and alignment with the 25% variation policy during evaluation.