GEM

Indian Coast Guard Procurement Cotton Pillow, Bedsheet & Socks Tender 2025 - ISI/AAA/TRTL Standards Not Specified

Bid Publish Date

19-Nov-2025, 6:33 pm

Bid End Date

29-Nov-2025, 7:00 pm

Bid Opening Date

29-Nov-2025, 7:30 pm

EMD

₹41,739

Progress

Issue19-Nov-2025, 6:33 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

7760

Category

Sheet Barrack (Polyester Cotton) and Sheet Hospital (100% Cotton) (IAF)

Bid Type

Two Packet Bid

Key Highlights

  • • Specific EMD amount: ₹41,739
  • • GST handling: actuals vs applicable rate, reimbursement policy
  • • Invoice to consignee: must show consignee GSTIN
  • • Option clause: ±50% quantity variation at contract and during currency
  • • Past experience proof: contract copy, client execution certificate, or third-party notes
  • • Shelf-life declaration must match warranty period per DFS
  • • Vendor code creation: PAN, GSTIN, cancelled cheque, EFT mandate
  • • No BOQ items listed; emphasis on category-level procurement

Categories 4

BARRACK HOSIERY PILLOW SUPPLY OF SCHOOL UNIFORM

Tender Overview

The Indian Coast Guard (Department of Defence) invites bids for multiple apparel and bedding items, including Cotton Pillow, Polyester Cotton Barrack Sheets, 100% Cotton Hospital Sheets (IAF), Socks, and Swim Trunks. Estimated value and quantities are not disclosed; the EMD is ₹ 41,739. This opportunity is location-agnostic in the tender metadata, with a focus on standard compliance and supplier GST alignment. A key differentiator is the option clause allowing ±50% quantity variation at contract placement and during currency, at contracted rates. Invoices must be issued in the consignee’s name with the consignee GSTIN. The tender emphasizes past experience proof through contract/invoice or client certificate documents. Unique shelf-life declarations are required, tied to warranty periods per DFS. This tender requires vendor code creation documents and GST/PAN/GSTIN copies.

Technical Specifications & Requirements

No product-specific technical specifications are provided in the BOQ. Available data includes the item categories: Cotton Pillow; Sheet Barrack (Polyester Cotton); Sheet Hospital (100% Cotton); Socks; Swim Trunks. No explicit measurements, standards, or OEM brands are listed. EMD amount is clearly stated as ₹ 41,739. The terms also specify GST handling, invoicing in consignee name, and a 50% quantity variation clause. Past experience proof can be provided via contract copies, client certificates, or third-party release notes. Shelf-life must align with warranty periods per DFS.

Terms & Eligibility

  • EMD: ₹ 41,739; payment/adjustment terms tied to bid and contract governance.
  • GST/Invoices: GST handling as per actuals; invoice to be raised in consignee name with consignee GSTIN.
  • Experience Proof: Accepts contract copy with invoice, execution certificate, or equivalent third-party documentation.
  • Option Clause: Quantity may be increased/decreased by up to 50% during and after contract with adjusted delivery timelines.
  • Delivery & Delivery Period: Delivery period terms align with last delivery order date; extended delivery computations use the option clause.
  • Vendor Code Creation: Required PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank.
  • Shelf Life: Declare shelf life equal to warranty period; latest manufacture and DFS-compliant.
  • BOQ: No items listed; indicates non-disclosure of detailed quantities.
  • GST Reimbursement: Notified per actuals or applicable rate, whichever is lower, within GST policy.
  • Other Documents: Past experience proof and vendor documentation as per terms.

Key Specifications

  • Product categories: Cotton Pillow; Sheet Barrack (Polyester Cotton); Sheet Hospital (100% Cotton); Socks; Swim Trunks

  • EMD amount: ₹41,739

  • Invoice requirement: raise in consignee name with consignee GSTIN

  • Option clause: quantity +/-50% at contract and during currency

  • Past experience proof: contract copy + invoice or client certificate

  • Shelf life: declare per warranty period; latest manufacture, DFS-compliant

Terms & Conditions

  • EMD amount and GST handling criteria

  • Quantity variation up to 50% under option clause

  • Documentation required for vendor code creation and past experience

  • Invoice formatting in consignee name with GSTIN

Important Clauses

Payment Terms

GST treatment and invoicing rules; supplier to bill consignee with GSTIN; GST reimbursement per actuals or applicable rate

Delivery Schedule

Delivery periods anchored to last delivery order date; extended delivery by option clause with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; inferred from option clause and delivery terms; bidders should prepare for potential LD under contract terms

Bidder Eligibility

  • Must provide PAN, GSTIN, and bank EFT mandate

  • Past experience acceptable via contract copy or client certificate

  • Ability to handle consignor-specific invoicing and GST obligations

Past Similar Tenders (Historical Results)

5 found

Sheet Barrack (Polyester Cotton) and Sheet Hospital (100% Cotton) (IAF)

Indian Air Force

NASHIK, MAHARASHTRA

Posted: 4 July 2025
Closed: 8 July 2025
GEM

Sheet Barrack (Polyester Cotton) and Sheet Hospital (100% Cotton) (IAF)

Indian Air Force

Posted: 25 November 2024
Closed: 6 December 2024
GEM

Sheet Barrack (Polyester Cotton) and Sheet Hospital (100% Cotton) (IAF)

Indian Air Force

Posted: 14 November 2024
Closed: 25 November 2024
GEM

Cotton Mattresses,Cotton Pillow,Pillow Covers Khadi

N/a

JABALPUR, MADHYA PRADESH

Posted: 24 February 2025
Closed: 6 March 2025
GEM

Cotton Pillow,Cotton Mattresses,Quilts (V2)

N/a

RAJGARH, MADHYA PRADESH

Posted: 25 June 2025
Closed: 14 July 2025
GEM

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

Past experience proofs: contract copies, client execution certificates, third-party notes

6

GST/Tax related documents as applicable

7

Any OEM authorizations if required by terms

8

Invoices aligned to consignee name with consignee GSTIN (upon bid submission)

Frequently Asked Questions

How to bid for Coast Guard bedding tender in India 2025

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide past experience proof such as contract copies or client certificates; ensure invoices are raised in consignee name with consignee GSTIN; follow the option clause for 50% quantity variation and GST reimbursement rules.

What documents are required for bidder code creation in this coast guard tender

Submit PAN card copy, GSTIN, cancelled cheque, and bank-certified EFT mandate; these documents enablevendor code creation and account setup for payments; ensure all copies are clear and legible with matching details to bid submission.

What is the EMD amount for this procurement opportunity

The EMD is ₹ 41,739. Ensure payment is completed as part of bid submission; verify payment mode per tender terms and attach the EMD receipt to the bid package to avoid disqualification.

Are there any specific shelf-life requirements for hospital sheets

Yes, shelf life must be declared equal to the warranty period indicated in the DFS; items must be latest manufacture and DFS-compliant, ensuring compatibility with warranty terms and replacement policies.

What are the invoicing requirements for coast guard procurement

Invoices must be raised in the consignee's name with the consignee GSTIN; GST reimbursement follows actuals or applicable rates; ensure GST details match the consignee’s records to avoid payment delays.

What delivery terms apply to quantity variation in this tender

The purchaser may adjust quantity by ±50% at contract placement and during currency; delivery periods align with the last delivery order date, with extended time calculated as specified in the option clause, minimum 30 days.

What past experience proofs are acceptable for this coast guard bid

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or third-party inspection notes; ensure documents clearly show scope and contract value to meet eligibility.