GEM

Indian Army Stationery Procurement Tender Assam Dhemaji 2025 – ISI/AAA standards not specified

Bid Publish Date

22-Nov-2025, 12:16 pm

Bid End Date

03-Dec-2025, 1:00 pm

Location

DHEMAJI , ASSAM

Progress

Issue22-Nov-2025, 12:16 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

6836

Category

File Cover Printed colour

Bid Type

Two Packet Bid

Categories 18

BITUMINOUS MATERIAL DISTRIBUTOR FIBERS THREADS AND YARNS RULERS TALC COPIER PAPER BINDER CLIP BALL PEN PAPER MATERIALS BACKHOE FILTER RETAINERS ELECTRON TUBE MARKING TOOLS CUTTER ENVELOPE PEN STAPLER PLASTIC PRINTING AND WRITING PAPER

Tender Overview

The Indian Army (Department Of Military Affairs) in Dhemaji, Assam 786110 invites bids for a broad stationery procurement package. The list includes file covers, registers (200/300/500 pages), various envelopes, white/colored drawing papers, pencils, clips, markers, glue, tapes, pens, rulers, and related office consumables. The opportunity is structured to accommodate quantity adjustments up to 25% during contract execution. Bidders should note the potential for extended delivery timelines based on order variations and the need to align with GST norms. This procurement targets reliable suppliers of bulk office supplies to support military administrative operations in Assam. Key differentiators include a large-item mix and delivery policy tied to fluctuating order quantities, requiring robust inventory and logistics planning. The tender emphasizes standard compliance and timely delivery in a government procurement context, with emphasis on practical fulfillment within contracted rates.

Technical Specifications & Requirements

  • Product categories: file covers, registers (200/300/500 pages), envelopes (A4/11x5 inches; small yellow), binder clips (19–41 mm), markers, pens (Uniball variants), glue sticks, cutting tools, drafting pads, drawing sheets in multiple colors, clocks, talc, contact tapes, and office consumables.
  • Bill of Quantities (BOQ): 53 total items; item specifics largely not disclosed; quantity guidance provided via option clause up to 25% variation.
  • Delivery expectations: delivery terms reference last date of original delivery order with option-based extensions; minimum extension logic ensures travel of time calculations.
  • Quality/standards: no explicit standards stated; bidders should assume basic quality conformity to government office supply norms and compatibility with Indian Army procurement practices.
  • Financials: Estimated value not disclosed; EMD not specified in available data.
  • Documentation: Bid should include typical government submission packages and GST compliance.

Terms, Conditions & Eligibility

  • Option Clause: quantity may increase/decrease up to 25% of bid quantity at contract placement and during currency at contracted rates. Delivery period adjustments follow calculated formula with minimum 30 days.
  • Financial standing: bidders must not be under liquidation or similar distress; must upload an undertaking.
  • GST: bidder to verify GST; reimbursement based on actuals or applicable rates, up to quoted GST percentage.
  • Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified) are required for Vendor Code creation.
  • Payment/terms: not explicitly detailed in data; GST handling described above.
  • Compliance: bid must satisfy vendor creation prerequisites and general government procurement norms.

Key Specifications

  • Product/service names: file covers, registers (200/300/500 pages), envelopes (A4, small yellow 11x5 in), binder clips (19–41 mm), markers, pens (Uniball), glue sticks, drawing sheets in multiple colors, drafting pad, paper cutter, whiteboard items, clocks, tapes, talc sheets, highlighters, and related office supplies

  • Quantities: 53 BOQ items; exact quantities not disclosed; quantity variation up to 25% permitted

  • Estimated value: Not disclosed; EMD: Not disclosed in available data

  • Delivery: extended delivery permitted via option clause; time extension formula equals (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days

  • Requirements: GST applicability advised; vendor creation requires PAN, GSTIN, cancelled cheque, EFT mandate

  • Standards/quality: No specific standards listed; bidders should ensure general government procurement compliance and reliable supply capability

Terms & Conditions

  • 25% quantity variation allowed during contract and currency of contract

  • GST compliance with bidder responsibility for GST amounts

  • Vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate

Important Clauses

Payment Terms

GST reimbursement as per actuals or applicable rate; no explicit timing for payments specified in available details

Delivery Schedule

Delivery starts from last date of original delivery order; extension time calculated by the option clause with minimum 30 days

Penalties/Liquidated Damages

No explicit LD details provided in available data; procurement terms imply standard government penalties for delay may apply

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • GST registered bidder with valid GSTIN

  • Ability to supply 53-item stationery suite with bulk delivery capability

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GEM

Bill of Quantities (BOQ) 53 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 File Cover Printed colour File Cover Printed colour 1,000 nos estbr@56 40
2 White File Cover White File Cover 100 nos estbr@56 40
3 Multi Colour Flag Multi Colour Flag 100 nos estbr@56 40
4 Register 200 pages Register 200 pages 40 nos estbr@56 40
5 Register 300 pages Register 300 pages 50 nos estbr@56 40
6 Register 500 pages Register 500 pages 20 nos estbr@56 40
7 Apsara Pencil Apsara Pencil 30 box estbr@56 40
8 Stick pad Large Stick Pad Large 40 nos estbr@56 40
9 Stick pad Medium Stick Pad Medium 40 nos estbr@56 40
10 Stapler Pin Small Stapler Pin Small 100 box estbr@56 40
11 Stapler Pin Large Stapler Pin Large 50 box estbr@56 40
12 Envelope Clothed Large file size Envelope Clothed Large file size 1,000 nos estbr@56 40
13 Envelope A4 size Envelope A4 size 700 nos estbr@56 40
14 Envelope Small Yellow 11 inch x 5 inch Envelope Small Yellow 11 inch x 5 inch 2,000 nos estbr@56 40
15 Binder Clip 19 mm Binder Clip 19 mm 60 box estbr@56 40
16 Binder Clip 25 mm Binder Clip 25 mm 60 box estbr@56 40
17 Binder Clip 32 mm Binder Clip 32 mm 10 box estbr@56 40
18 Binder Clip 41 mm Binder Clip 41 mm 10 box estbr@56 40
19 Permanent Marker Permanent Marker 20 nos estbr@56 40
20 White Board Marker White Board Marker 20 nos estbr@56 40
21 CD marker CD marker 20 nos estbr@56 40
22 Reynolds Glue Stick 25 gm Reynolds Glue Stick 25 gm 30 nos estbr@56 40
23 Pin Point Ball pen Pin Point Ball pen 100 nos estbr@56 40
24 Reynolds Pen Reynolds Pen 30 pkt estbr@56 40
25 Small Tag Small Tag 100 bdl estbr@56 40
26 Big Tag Green Colour Big Tag Green Colour 10 bdl estbr@56 40
27 Steel Scale Steel Scale 10 nos estbr@56 40
28 Fevicol 500 ml Fevicol 500 ml 20 nos estbr@56 40
29 Drawing Sheet Blue and Yellow and Red and orange and Green Drawing Sheet Blue and Yellow and Red and orange and Green 150 nos estbr@56 40
30 Duracell wall clock Large Duracell wall clock Large 150 nos estbr@56 40
31 Highlighter marker Highlighter marker 50 nos estbr@56 40
32 Talc Sheet 50 Mtr Roll Talc Sheet 50 Mtr Roll 1 roll estbr@56 40
33 Ink Pad Big Ink pad Big 10 nos estbr@56 40
34 Uniball Pen Refill Uniball Pen Refill 100 nos estbr@56 40
35 Uniball pen Blue Uniball pen Blue 15 nos estbr@56 40
36 Uniball pen Black Uniball pen Black 15 nos estbr@56 40
37 Uniball pen Red Uniball pen Red 15 nos estbr@56 40
38 Transparent Tape half inch Transparent Tape half inch 20 nos estbr@56 40
39 Transparent Tape 1 inch Transparent Tape 1 inch 40 nos estbr@56 40
40 Transparent Tape 2 inch Transparent Tape 2 inch 40 nos estbr@56 40
41 Brown Tape 2 inch Brown Tape 2 inch 30 nos estbr@56 40
42 Durocell Samll AAA Durocell Samll AAA 100 nos estbr@56 40
43 Plastic Coated U Clip Plastic Coated U Clip 20 pkt estbr@56 40
44 Drafting pad Drafting pad 20 nos estbr@56 40
45 Paper cutter Paper cutter 20 nos estbr@56 40
46 Whitener Whitener 20 nos estbr@56 40
47 Paper Weight Paper Weight 10 nos estbr@56 40
48 Poker Poker 10 nos estbr@56 40
49 Pen V7 Pen V7 100 nos estbr@56 40
50 Pen V7 Refill Pen V7 Refill 100 nos estbr@56 40
51 Paper Pin Paper Pin 10 box estbr@56 40
52 Photo Paper Photo Paper 10 pkt estbr@56 40
53 Bond Paper Bond Paper 10 pkt estbr@56 40

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Undertaking that bidder is not under liquidation or bankruptcy

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the Indian Army stationery tender in Dhemaji Assam 2025

To participate, ensure you meet eligibility criteria, upload GSTIN, PAN, cancelled cheque, and EFT mandate, and comply with the 25% quantity variation clause. Include 53-item BOQ capable of bulk delivery and demonstrate reliable logistics. Verify delivery terms and GST applicability before submission.

What documents are required for vendor code creation in this tender

Submit PAN Card copy, GSTIN copy, cancelled cheque, and EFT Mandate certified by bank. Also provide an undertaking confirming no liquidation or bankruptcy. These are mandatory for establishing vendor code and enabling bid submission.

What are the delivery timeframes and extension rules for this procurement

Delivery begins from the last date of the original delivery order. The option clause allows up to 25% quantity variation with an extended delivery period calculated as (increased quantity/original quantity) × original period, minimum 30 days, and may extend to original delivery period if needed.

What items are included in the 53-item BOQ for the Assam tender

The BOQ encompasses file covers, registers of multiple page counts, envelopes in various sizes, binder clips (19–41 mm), markers, Uniball pens, glue sticks, drafting pads, drawing sheets in several colors, and other office supplies, totaling 53 listed items without explicit quantities.

What is the GST handling requirement for bidders in this procurement

Bidders must verify GST applicability; GST reimbursement will be according to actuals or applicable rates, limited by the quoted GST percentage. Ensure GSTIN is valid and include GST details with bid submission.

What experience or financial criteria are required to participate

Bidder must avoid liquidation or bankruptcy conditions; provide an undertaking. While no turnover threshold is specified, bidders should demonstrate financial stability and capacity to fulfill bulk stationery orders reliably within government procurement norms.

Are there specific standards or certifications required for this stationery tender

No explicit standards (e.g., ISI/ISO) are listed in the available data. Bidders should ensure compliance with general government procurement quality expectations and maintain documentation showing ability to meet bulk supply timelines and item compatibility.

What are the key submission and compliance steps to win this bid in Assam

Prepare 53-item capability, confirm GST details, submit PAN, GSTIN, cancelled cheque, EFT mandate, and non-liquidity undertaking. Align with 25% quantity variation policy, and ensure timely delivery as per last-order date with extension logic; follow all vendor creation requirements.