GEM

Office Of Dg (mss) Defence R&D HD Megapixel IR IP PTZ Camera Tender 2025

Bid Publish Date

17-Dec-2025, 9:57 am

Bid End Date

06-Jan-2026, 11:00 am

Progress

Issue17-Dec-2025, 9:57 am
AwardPending
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Quantity

53586

Category

HD Megapixel IR IP PTZ Camera

Bid Type

Two Packet Bid

Tender Overview

Organization: Office Of Dg (mss), under the Department Of Defence Research & Development. Procurement covers a broad infrastructure bundle: HD Megapixel IR IP PTZ cameras, Pole Mounts, HD IR IP fixed Bullet Cameras with mounting accessories, Industrial Ethernet Switch with power supply, Industrial UPS with Battery Module, SFP modules, FO cables and splicing, Single-mode fiber cabling and HDPE conduits. The package includes spacious data storage: 288TB raw storage for 90 days, VM Software Licenses (80), and large-format displays: 110-inch and 86-inch 4K interactive panels, plus 75-inch 4K panel. Training for operators is included for 2 days for 4 employees. Also covered: installation, commissioning, and on-site support. The scope indicates an integrated AV/IT surveillance and storage solution with on-site training and 2-year warranty. Unique aspects include a consolidated equipment bundle with labor for installation and testing. This tender targets suppliers capable of end-to-end delivery, integration, and OEM-certified installation.

Technical Specifications & Requirements

  • Data Sheet submission mandatory; must align with product specifications to avoid rejection
  • OEM/OEM-authorised resellers must provide Manufacturer Authorization with contact details
  • Training scope: 2 days for 4 employees at Centre for Advanced Systems
  • Scope includes Training, Commissioning, and statutory clearances if any, with complete supply of accessories
  • Warranty: 2 years from final acceptance or post-installation, with OEM warranty certificates
  • Service: Escalation matrix and toll-free service support required
  • Invoicing: GST invoice upload on GeM with GST portal payment screenshot
  • Data Sheet vs. Technical parameters mismatch may lead to bid rejection
  • Installation, testing, and commissioning to be performed by OEM-certified resources

Terms, Conditions & Eligibility

  • GST compliance: Bidder bears GST; reimbursement up to actual rates or quoted percentage
  • Submission: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
  • Required: Data Sheet for each product and OEM authorization certificates
  • Delivery scope includes installation, testing, commissioning, and operator training
  • Warranty: 2 years; provide OEM warranty certificates at delivery
  • Service support: dedicated/Toll-free contact and escalation matrix mandatory
  • All accessories required for installation must be included in bid price
  • Invoices require GST-compliant documentation and GST portal confirmation

Key Specifications

  • Product/service names: HD Megapixel IR IP PTZ Camera, Pole Mounts, HD IR IP fixed Bullet Cameras, Industrial Ethernet Switch with power supply, Industrial UPS with Battery Module, 1G SFP Modules, FO cables, Splicing of FO, Armoured Fiber Optic Cable, HDPE conduits, Patrolling/LAN components, Storage system 288TB, VM licenses 80, 110” Display, 86” 4K interactive panel, 75” 4K interactive panel

  • Quantities/Capacities: Storage 288TB raw for 90 days; VM licenses for 80; Displays: 110”, 86” 4K, 75” 4K; Training: 4 employees over 2 days

  • Warranty: 2 years from final acceptance or after installation/commissioning

  • Standards/Certifications: OEM authorization required; data sheets must match with product specifications; service support escalation matrix and toll-free number

  • Delivery/Installation: Installation and commissioning included; training for operators; all essential accessories included in bid price

Terms & Conditions

  • EMD: not disclosed in data; GST and bank details must be provided via documents

  • Delivery & installation: complete scope including training and testing by OEM-certified resources

  • Warranty & support: 2-year OEM warranty with certificates; dedicated service contact

Important Clauses

Payment Terms

GST-based invoicing with GST portal payment confirmation; no explicit advance term; supplier bears GST as per applicable rates

Delivery Schedule

Scope includes supply, installation, testing, commissioning; training of operators and providing statutory clearances if any

Penalties/Liquidated Damages

Not explicitly stated in data; implied through OEM warranty and timely delivery requirements

Bidder Eligibility

  • OEM authorization or OEM-certified reseller status

  • Experience delivering integrated surveillance and networking infrastructure

  • Ability to provide on-site installation, training, and 2-year warranty with OEM support

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Bill of Quantities (BOQ) 28 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HD Megapixel IR IP PTZ Camera HD Megapixel IR IP PTZ Camera 20 no cas1088 252
2 Pole Mount for PTZ Super Dome 10 inch horizontal Pole Mount for PTZ Super Dome 10 inch horizontal 20 no cas1088 252
3 HD IR IP fixed Bullet Cameras and mounting accessories HD IR IP fixed Bullet Cameras and mounting accessories 5 no cas1088 252
4 Industrial Ethernet Switch with power supply Industrial Ethernet Switch with power supply 25 no cas1088 252
5 Industrial UPS with Battery Module Industrial UPS with Battery Module 25 no cas1088 252
6 1G SFP Modules Single Mode 1G SFP Modules Single Mode 50 no cas1088 252
7 Pigtails or FO Patch cords Pigtails or FO Patch cords 250 no cas1088 252
8 Splicing of the Pigtails with FO Cable Splicing of the Pigtails with FO Cable 250 no cas1088 252
9 LAN Cable CAT6 305MTR Armoured 23AWG Copper Cable LAN Cable CAT6 305MTR Armoured 23AWG Copper Cable 3 no cas1088 252
10 RJ 45 Jacks RJ 45 Jacks 100 no cas1088 252
11 3 Core Power Cable shielded 2 Sq mm 3 Core Power Cable shielded 2 Sq mm 500 mtr cas1088 252
12 6 Model Power Socket 6 Model Power Socket 25 no cas1088 252
13 Outdoor Panel with fixing 1 point 5ft W x 1 point 5ft H x 1ft D Outdoor Panel with fixing 1 point 5ft W x 1 point 5ft H x 1ft D 25 no cas1088 252
14 Camera Poles 10Ft Camera Poles 10Ft 10 no cas1088 252
15 LC to LC Patch cords LC to LC Patch cords 60 no cas1088 252
16 6 Port LIU 6 Port LIU 25 no cas1088 252
17 12 Core Single Mode Armoured Fiber Optic Cable 12 Core Single Mode Armoured Fiber Optic Cable 18,000 mtr cas1088 252
18 HDPE Pipe 40mm Oter dia HDPE Pipe 40mm Oter dia 17,000 mtr cas1088 252
19 digging trench for laying cables digging trench for laying cables 17,000 mtr cas1088 252
20 OFC Joint Chamber along with cover made of cast iron of size 2 point 5inch L x 2 point 5inch W x 2 point 5inch H including all accessories OFC Joint Chamber along with cover made of cast iron of size 2 point 5inch L x 2 point 5inch W x 2 point 5inch H including all accessories 15 no cas1088 252
21 Cable Route Markers or Joint indicators with proper cementing painting including fixing etc complete as per industry standards Cable Route Markers or Joint indicators with proper cementing painting including fixing etc complete as per industry standards 170 no cas1088 252
22 Storage System with 288TB of raw storage capacity for 90 days Storage System with 288TB of raw storage capacity for 90 days 1 no cas1088 252
23 VM Software License 80 Licenses VM Software License 80 Licenses 1 no cas1088 252
24 110inch Display 110inch Display 1 no cas1088 252
25 86inch 4K interactive Flat Panel Display 86inch 4K interactive Flat Panel Display 1 no cas1088 252
26 75inch 4K Interactive Flat Panel Display 75inch 4K Interactive Flat Panel Display 2 no cas1088 252
27 Manpower support for 02 yers Manpower support for 02 yers 1 job cas1088 252
28 Installation and Commissioning Installation and Commissioning 1 job cas1088 252

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate (bank-certified) copy

5

Data Sheet of offered products

6

Manufacturer/OEM Authorization form

7

OEM-certified service/installation credentials

8

GST invoice copy and GST portal payment screenshot

9

Warranty certificates from OEM

10

Training plan: number of trainees, duration, venue

Frequently Asked Questions

How to bid for the Office Of Dg (mss) defence R&D tender 2025?

To bid, ensure you submit PAN, GST certificate, Cancelled Cheque, and EFT Mandate; attach the Data Sheet for each offered product, OEM authorization, and installation capability proof. Include warranty certificates and a 2-year OEM warranty. Ensure GST invoices include the GeM portal reference and payment screenshot.

What documents are required for vendor registration and bid submission?

Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheets, Manufacturer Authorization, OEM service credentials, GST invoice copy, and OEM warranty certificates. Also provide training plan details and evidence of installation capabilities by OEM-certified personnel.

What are the technical specifications for storage and VM licenses in this bid?

The bid requires a storage system with 288TB raw capacity for 90 days and 80 VM licenses. Data Sheets must confirm compatibility with surveillance software and ensure integration with 288TB capacity and license management; include warranty terms for storage hardware.

What is the warranty period and after-sales support for this procurement?

Warranty is 2 years from final acceptance or after completion of installation and commissioning. OEM warranty certificates must be provided at delivery, with a solid escalation matrix and toll-free service contact for ongoing support throughout the warranty period.

What training is included and who will conduct it in this tender?

Training is for 4 employees over 2 days at the Centre for Advanced Systems. Training scope covers operation, basic maintenance, and use of installed equipment; the training must be delivered by OEM-certified resources or OEM-authorized personnel.

What are the payment terms and GST obligations for this tender?

GST is payable by the bidder; reimbursement is based on actual GST rates or quoted percentage, whichever is lower. Invoices must be GST-compliant with portal payment confirmation, and suppliers should upload GST invoices and payment confirmations in GeM.

What delivery and installation requirements apply to the surveillance package?

Delivery includes supply, installation, testing, and commissioning of all items, plus required accessories. Installation must be performed by OEM-certified personnel, with complete on-site testing and operator training, and delivery must include all enablers like fiber, cables, and mounts.

What is the scope of supply and who handles statutory clearances if any?

Scope includes supply, installation, testing, commissioning, and training, with potential statutory clearances if required. Vendors must ensure all accessories are included in bid price and provide a full installation kit ready for deployment.

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