GEM

Department Of Internal Security Window AC & Split AC Tender 2025 IS 1391 IS 8448 ISO 9001 Rajasthan

Bid Publish Date

18-Nov-2025, 5:35 pm

Bid End Date

28-Nov-2025, 6:00 pm

Bid Opening Date

28-Nov-2025, 6:30 pm

Value

₹8,00,800

Location

MEERUT , UTTAR PRADESH

Progress

Issue18-Nov-2025, 5:35 pm
AwardPending
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Quantity

40

Category

Split Air Conditioner Including Green AC, Wall Mount Type (V2)

Bid Type

Two Packet Bid

Categories 2

AIR CONDITIONER WINDOW

Tender Overview

The procurement by the Department Of Internal Security covers Unitary Window Air Conditioners (V2) and Split Air Conditioners (V2), including Green AC and Wall Mount Type (V2), along with Automatic Line Voltage Correctors (Step Type) for domestic use. Estimated value is ₹800,800.00, with no explicit BOQ quantity published. The scope is limited to the supply of Goods, requiring IS 1391 Part 1 compliant cooling capacity ratings and IS 8448 for wall mount and related components. A key differentiator is the inclusion of a stringent OEM/ISO requirement and a 25% quantity option clause. The bid targets suppliers capable of delivering compliant HVAC units with explicit branding and after-sales requirements. Tender in Internal Security procurement stream demands formal adherence to the stated standards and delivery flexibility under option terms.

  • Organization: Department Of Internal Security
  • Product: Window AC, Split AC, Green AC, Wall Mount Type, Line Voltage Correctors
  • Location: India (referenced sector)
  • Estimated value: ₹800,800.00
  • Key differentiator: OEM certification, ISO 9001, and option-to-increase/decrease quantity up to 25%.
  • Unique aspect: Mandatory MII certification by OEM; turnover proof for last three fiscal years; supplier eligibility hinges on these certifications.

Technical Specifications & Requirements

  • Category: Air Conditioners (Window/Split/Green), Wall Mount Type, with IS 1391 (Part 1) cooling capacity and IS 8448 compliance
  • Standards: BEE star rating by product labeling; ISO 9001 certification by bidder or OEM; MII certification by OEM
  • Capacities: Nominal capacity per BEE labeling (1 Ton = 3000 Kcal/hr; tolerance ±10%); rated cooling capacity in Watts per IS 1391 Part 1
  • Electrical/Install: Automatic Line Voltage Correctors (Step Type); installation type as specified
  • Materials: Evaporator/Condenser materials to be detailed in bid; warranty on compressor specified in years
  • Other: OEM turnover data for FY 2022-23, 2023-24, 2024-25 to be submitted; documents proving ISO 9001 compliance; MII certification must be uploaded
  • Delivery/Scope: Scope of supply includes only goods; after-sales service evidence required; delivered to the purchaser’s site per contract terms

Terms, Conditions & Eligibility

  • EMD/Performance: 25% option clause enabling quantity variation at bid/contract stage; delivery timeline adjustments based on option math
  • OEM/Imports: If imported, OEM registered in India for after-sales service must be established
  • Certification: ISO 9001 certification required; MII certification by OEM; if missing, bid rejection applies
  • Documents: GST, PAN, experience certificates, financial statements, EMD proof, OEM authorizations, and technical compliance certificates must be uploaded
  • Turnover/Experience: Last three fiscal years turnover data and relevant experience in HVAC supply must be provided
  • Warranty/Support: Compressor warranty specified in years; penalties or LD clauses governed by buyer terms; installation type to be completed per scope

Key Specifications

    • Product category: Window AC, Split AC, Green AC, Wall Mount Type (V2), with Automatic Line Voltage Correctors
    • Standards: IS 1391 (Part 1) for rated cooling capacity; IS 8448 for wall mount/air conditioner components; BEE star rating on product label
    • Capacity: Nominal capacity per BEE label; 1 Ton = 3000 Kcal/hr; tolerance ±10% (in Ton); rated cooling capacity in Watts as per IS 1391 Part 1
    • Warranty: Compressor warranty as specified by bidder; installation type to be confirmed
    • Certifications: ISO 9001 (bidder or OEM); MII certification by OEM
    • Documentation: Upload turnover data for FY 2022-23 to 2024-25; OEM certifications; after-sales support proof

Terms & Conditions

  • Option Clause: Purchaser may adjust quantity by ±25% during/after contract with corresponding delivery time adjustments

  • OEM/Imported: OEM must have registered India office for after-sales service; MII certification required

  • Certification: ISO 9001 mandatory; non-submission leads to rejection; all required documents must be uploaded

Important Clauses

Payment Terms

Payment terms aligned with supply of Goods; no explicit advance term stated; follow buyer contract terms

Delivery Schedule

Delivery period derived from original delivery order; extended time formula based on increased quantity with minimum 30 days

Penalties/Liquidated Damages

Penalties/LDs governed by buyer terms; specific LD rate not disclosed in provided data

Bidder Eligibility

  • Require ISO 9001 certification (bidder or OEM)

  • OEM MII certification uploaded and valid

  • Turnover data for FY 2022-23, 2023-24, 2024-25

  • GST registration and PAN; experience in HVAC supply

  • Registered Indian office for OEM (if imported) and after-sales support

Past Similar Tenders (Historical Results)

5 found

Unitary Air Conditioner (Window AC) (V2) as per IS 1391 (Part 1),Automatic Line Voltage Correctors

Uttar Pradesh Power Corporation Limited (uppcl)

LUCKNOW, UTTAR PRADESH

Posted: 12 March 2025
Closed: 11 April 2025
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Unitary Air Conditioner (Window AC) (V2) as per IS 1391 (Part 1),Automatic Line Voltage Correctors

Border Security Force (bsf)

KANGRA, HIMACHAL PRADESH

Posted: 25 June 2025
Closed: 18 July 2025
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Unitary Air Conditioner (Window AC) (V2) as per IS 1391 (Part 1),Automatic Line Voltage Correctors

Damodar Valley Corporation

DHANBAD, JHARKHAND

Posted: 14 November 2024
Closed: 6 January 2025
GEM

Unitary Air Conditioner (Window AC) (V2) as per IS 1391 (Part 1),Split Air Conditioner Including Gr

Council Of Scientific And Industrial Research (csir)

LUCKNOW, UTTAR PRADESH

Posted: 26 September 2025
Closed: 7 October 2025
GEM

Unitary Air Conditioner (Window AC) (V2) as per IS 1391 (Part 1),Split Air Conditioner Including Gr

State Bank Of India (sbi)

MUMBAI, MAHARASHTRA

Posted: 27 March 2025
Closed: 7 April 2025
GEM

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
STANDARDS BEE Star rating of the product (in Nos) 5 Or higher
GENERIC Nominal Marketing capacity as per BEE Star Rating Label (hint: 1 Ton = 3000 Kcal/Hr, Tolerance +/- 10%) (in Ton) 1.5
GENERIC Rated coolng capacity (in Watts) as per IS:1391 (Part 1) 3501 ≤ 5200
GENERIC Technology of air conditioner Inverter AC - Variable Speed
CONSTRUCTION Classification by function Cooling only (Cooling and dehumidification during cooling mode)
CONSTRUCTION Heating capacity (in Watts) Not applicable for Cooling only (Cooling and dehumidification during cooling mode)
MATERIAL Material of Evaporator Copper Or higher
MATERIAL Material of Condensor Copper Or higher
WARRANTY Warranty on compressor (in Years) 10 (for Inverter AC)
INSTALLATION Type of installation Without installation(installation not offered)

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (HVAC/AC supply)

4

Financial statements for FY 2022-23, FY 2023-24, FY 2024-25

5

EMD documentation (amount or online receipt)

6

Technical bid documents

7

OEM authorization/c authorization letter

8

ISO 9001 certificate ( bidder or OEM )

9

MII certificate (OEM) upload

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for IS 1391 AC tender in India 2025?

Bidders must submit GST, PAN, experience certificates, and financials; upload ISO 9001 and MII OEM certificates, plus turnover data for FY 2022-23 to FY 2024-25. Ensure IS 1391 Part 1 cooling capacity and IS 8448 compliance, and acknowledge the 25% option clause.

What documents are required for Internal Security AC supply bid in India?

Required documents include GST certificate, PAN, experience certificates in HVAC, financial statements, EMD proof, technical bid, OEM authorization, ISO 9001 certificate, and MII certificate uploaded by OEM; ensure turnover data for the last three financial years.

What are the technical specifications for IS 1391 AC bidders in 2025?

Technical specs require BEE star rating labeling, nominal capacity per BEE (1 Ton = 3000 Kcal/hr, tolerance ±10%), rated cooling capacity per IS 1391 Part 1, and IS 8448 compliance for components; MII OEM certification is mandatory.

When is the delivery window for quantity under option clause 25%?

Delivery time adjusts with option timing: calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; may extend to original delivery period under supplier terms.

What is the role of OEM in imported AC products tender?

For imported units, OEM must have an Indian registered office to provide after-sales service; the OEM must upload an MII certification and turnover data for the specified years.

What standards govern the AC equipment in this tender in Rajasthan?

Standards include IS 1391 Part 1 for cooling capacity, IS 8448 for appliance components, BEE labeling requirements, and ISO 9001 for quality management; MII certification by OEM is mandatory.

What is the estimated contract value and scope of supply?

Estimated value is ₹800,800.00; scope is supply-only of air conditioning units (window, split, green/Wall Mount types) with specified installation terms and OEM/ISO compliance, including option-based quantity adjustments.

What is the required warranty for compressors in this tender?

Warranty on compressor is required as specified by the bidder; ensure the warranty period is clearly stated in the bid and aligns with OEM terms.