GEM

Indian Army Invitation Card Flyers with Envelopes and Event Materials Tender Punjab 2025 ISO 9001 Procure

Bid Publish Date

18-Nov-2025, 2:22 pm

Bid End Date

28-Nov-2025, 3:00 pm

Bid Opening Date

28-Nov-2025, 3:30 pm

Location

FIROZEPUR , PUNJAB

Progress

Issue18-Nov-2025, 2:22 pm
AwardPending
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Quantity

768

Category

Invitation Card Flyer with Envelops

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • No advance payment; payment withheld until satisfactory completion
  • • Liquidated Damages at 0.5% per week, max 10%
  • • Option clause allows ±25% quantity variation during contract period
  • • Delivery location explicitly specified: ABOHAR CANTT, Punjab
  • • Scope includes supply, installation, testing, and commissioning where applicable
  • • Inspection by Board of Officer; post-receipt inspection mandated
  • • Item category includes invitation cards, envelopes, banners, flags, posters

Categories 7

BANNERS WORSHIP MATERIALS RING SUPPLY OF SYNTHETIC FABRIC SHIFTING OF MATERIAL POSTER TRANSPORTATION CRANE

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a bundle of event-related printed materials, including invitation cards with envelopes, invitation card sleeves, event banners, outdoor hoisting of the National Flag, and event posters. The scope encompasses supply, installation, testing, and commissioning where applicable, with a delivery address at 2 BIHAR MILITARY CANTONMENT, TCP GATE-01, ABOHAR CANTT, DIST FAZILKA, PIN-152116, PUNJAB. The contract allows quantity flex due to an option clause up to 25% of the bid quantity during both initial and extended periods. The procurement emphasizes ISO 9001 certification for bidders or OEMs and mandates post-delivery inspection by a Board of Officers. A non-advance-payment policy and liquidated damages of 0.5% per week (max 10% of contract value) apply. Deliverables include supply, installation, testing, and commissioning.

  • Organization: Indian Army (Department Of Military Affairs)
  • Location: Punjab; delivery address as stated
  • Product category: Event-specific printed materials and banners
  • Estimated/actual value: Not disclosed; EMD not specified
  • Key differentiator: ISO 9001 certification requirement and strict acceptance via Board of Officer
  • Unique clauses: No advance payment; LDs apply; option clause allows quantity variation

Technical Specifications & Requirements

  • Product/Service: Invitation cards with envelopes, invitation card sleeves, event banners, outdoor hoisting of National Flag, event posters
  • Scope: Supply, Installation, Testing & Commissioning (where applicable)
  • Inspection: Board of Officer at consignee site; pre-dispatch NA; post-receipt inspection
  • Certification: Bidder or OEM must hold ISO 9001 certification
  • Delivery: To ABOHAR CANTT, FAZILKA district; delivery period aligned with contract terms; option periods extendable
  • Compliance: No advance payment; bid must comply with all terms of the GeM bid / ATC

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders must comply with this clause (no advance payment policy)
  • Payment: No advance payment; full payment after satisfactory completion and verification by competent authority
  • Liquidated Damages: 0.5% of total contract value per week, max 10%; deductions from pending bills
  • Inspection: Post-receipt inspection by Board of Officer; pre-dispatch inspection not specified
  • Delivery: Completion timeline tied to original and extended delivery periods as per option clause
  • ISO 9001: Certification required for bidder or OEM; ensure current validity
  • Delivery Address: 2 BIHAR MILITARY CANTONMENT, ABOHAR CANTT, PIN-152116, PUNJAB
  • Documentation: Ensure submission of GST, PAN, experience certificates, and other standard bid documents per ATC

Key Specifications

  • Product: Invitation cards with envelopes; quantity unspecified

  • Product: Invitation card sleeves; material unspecified

  • Product: Event banners; size, material not specified

  • Product: Outdoor hoisting of National Flag; installation details not specified

  • Product: Event posters; format and finishing details not specified

  • Certification: ISO 9001 required; exact scope not defined

Terms & Conditions

  • No advance payment; payment on satisfactory completion

  • LDs: 0.5% per week, max 10% of contract value

  • Quantity may vary up to 25% during contract; delivery timelines adjust

  • Inspection by Board of Officer; post-receipt inspection mandatory

Important Clauses

Payment Terms

No advance payment; full payment after verification and satisfactory completion

Delivery Schedule

Delivery extended by option clause; additional time formula with minimum 30 days

Penalties/Liquidated Damages

LD at 0.5% per week, capped at 10% of total contract value

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Experience in supplying event materials or printed goods to government bodies

  • Compliance with GeM terms; no advance payment eligibility required

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Invitation Card Flyer with Envelops Each invitation card having Size 6 x 5 inch. Paper Quality minimum 220 GSM. Printing - One side HD color quality 500 pieces buyer.2b 15
2 Invitation Card Spl with Envelops Each invitation card having Size 8 x 5 inch. Printing - Both side HD color quality. Paper Quality - minimum 300 GSM ivory sheets. 2.4. Print Both Side 50 pieces buyer.2b 15
3 Event Specific Banners Each banner should have. Size 15 x 7 ft. Coloured Printout. Each banner to be standard quality. Ribbon provided for tying at all ends with ends secured with metallic ring. 10 pieces buyer.2b 15
4 Outdoor Hoisting National Flag Size 900 x 600 mm, Ratio 3 and 2. Material Cotton and Polyster. Stripe Division to Equal Horizontal bands (Saffron, White and Green). chakra Spokes- 24 100 pieces buyer.2b 15
5 Event Specific Posters Each poster size of 2 x 11/2 ft. 5.2. Standard quality coloured printout. Printed on 170 GSM PVC poster paper material 108 pieces buyer.2b 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar completed works

4

Financial statements / solvency certificates

5

EMD documentation (as applicable per ATC)

6

Technical bid documents and compliance statements

7

OEM authorization letters (if bidding as OEM deadlined)

8

ISO 9001 certification (bidder or OEM)

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Punjab invitation card tender with ISO 9001 requirements?

Bidders must register on GeM, submit GST, PAN, and ISO 9001 certificates, plus experience proofs of similar supplies. Ensure compliance with no advance payment clause, and prepare for Board of Officer inspection post-delivery. The bid includes delivery to ABOHAR CANTT, with potential 25% quantity variation.

What documents are required for Army event material procurement in Punjab?

Submit GST registration, PAN, company financials, experience certificates, bid compliance, and OEM authorizations if applicable. Include ISO 9001 certificate and any past performance reports for government orders. Ensure LD and delivery terms are acknowledged in the bid response.

What are the delivery and inspection terms for this Indian Army tender?

Delivery must be to 2 BIHAR MILITARY CANTONMENT, ABOHAR CANTT, Punjab. Post-receipt inspection is by Board of Officer; pre-dispatch inspection is not specified. Any extension of delivery depends on the option clause and calculated extension time.

How is liquidated damages calculated for delays in this procurement?

LDs are 0.5% of total contract value per week or part thereof, capped at 10% of the total order value. LDs may be deducted from pending bills or other sums due to the vendor.

What is the scope of supply in this Army tender?

Scope includes Supply, Installation, Testing and Commissioning of goods where applicable. Items cover invitation cards with envelopes, sleeves, banners, outdoor flags, and event posters; compliance with ISO 9001 is mandatory.

Are advance payments allowed for this government tender in Punjab?

No. The ATC specifies No Advance Payment. Vendors must complete delivery and obtain satisfactory verification by the competent authority before payment is released.

What standards must bidders meet for Indian Army event material bids 2025?

Bidders must hold ISO 9001 certification. The procurement may require OEM authorization where applicable and compliance with GeM bid terms, including post-delivery inspection by a Board of Officer.

What is the delivery location for the Army’s event material tender in Punjab?

Delivery address is 2 BIHAR MILITARY CANTONMENT, ABOHAR CANTT, DIST FAZILKA, PIN-152116, PUNJAB. Ensure packaging suits ceremonial posters, banners, and card stock for outdoor display.