GEM

Punjab Police Video Management & IT Equipment Tender 2025 - IS 9001, EMD ₹180000, 9.5 Million Value

Bid Publish Date

25-Nov-2025, 10:49 am

Bid End Date

10-Dec-2025, 11:00 am

EMD

₹1,80,000

Value

₹95,00,000

Location

SANGRUR , PUNJAB

Progress

Issue25-Nov-2025, 10:49 am
AwardPending
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Quantity

63

Category

Camera

Bid Type

Two Packet Bid

Categories 28

WATER DISPENSER DISCRETE COMPONENTS ELECTRICAL OFFICE EQUIPMENTS SOLAR CELLS SOLAR PV PLANT MULTIFUNCTION PRINTERS INVERTER APFC PANEL STATIC CONVERTERS SPEED DRIVE SYSTEM FIRE EXTINGUISHERS UPS MACHINE ELECTRONIC COMPUTATIONAL DEVICE SOLAR CHARGER ARNO STARTING CONTACTOR CAMERA POWER SOLAR CHARGING WATER LEVEL RECORDER VIDEO OUTPUT DEVICE SOLAR FENCE FUME HOODS NEON LAMP HYBRID POWER SYSTEM ATM SOLAR PHOTOVOLTAIC SYSTEM

Tender Overview

Punjab Police invites bids for a broad IT and security equipment procurement, including Active LED walls, Desktop PCs, Multifunction Printers, Photostat machines, Mobile sets, 1.5 Ton ACs, Online UPS 10 KVA with SFS batteries, Refrigerators, Water Dispensers, Optical Fibre, Video Management systems, Fire Extinguishers, 30 Days SSD storage, GEN SETs, Cameras, Installation & commissioning on cameras, Electrical work, and 1 KVA UPS for desktop. Estimated value is ₹9,50,00,000 with an EMD of ₹1,80,000. The BOQ comprises 18 items; exact quantities are not disclosed. The bid emphasizes MSE reservation for state of origin and requires OEM validation online via GeM, with turnover evidence for last three financial years. The scope includes installation and commissioning, plus serviceable warranty where stated. This procurement targets a wide array of security and IT hardware under a single contract, enabling centralized procurement for Punjab Police operations.

Technical Specifications & Requirements

  • Product categories: Video Management, CCTV cameras, storage (SSD 30 days), server storage, electrical works, and related peripherals.
  • Key items: Active LED walls, Desktop PCs, Multifunction Printers, Photostat machines, Mobile sets, 1.5 Ton Inverter ACs, Online UPS 10 KVA with SFS batteries, GEN SET, Cameras, and Electrical works.
  • Standards & certifications: ISO 9001 mentioned; OEM turnover criteria apply; online GeM validation required for MSE reservation; supplier to upload required certificates.
  • Delivery & installation: Includes installation and commissioning on cameras and associated electrical works; delivery timelines are not specified in available data.
  • Vendor requirements: OEM must meet turnover criteria; bidder must be MSE from the state; documentation for turnover and certificates critical.

Terms, Conditions & Eligibility

  • EMD: ₹180,000.
  • Turnover criteria: Average annual turnover for last three years as per bid document; auditor reports or CA certificates acceptable.
  • OEM turnover: OEM of offered product must meet minimum turnover in last three years; for bunch bids, OEM with highest bid value applies.
  • ISO 9001: Bidder or OEM must hold ISO 9001; non-submission leads to rejection.
  • Documents: Upload required certificates and documentary evidence; online GeM validation and buyer evaluation apply for MSE benefits.

Key Specifications

  • Product/service names: Active LED wall, Desktop PC, Multifunction Printer, Photostat Machine, Mobile Set, 1.5 Ton Inverter AC, Online UPS 10 KVA with SFS Batteries, Refrigerator, Water Dispenser, Optical Fibre, Video Management System, Fire Extinguisher, Server SSD storage, GEN SET, Camera, Installation & Commissioning on Cameras, Electrical work, 1 KVA UPS for desktop

  • Quantities/values: Estimated value ₹9,50,00,000; EMD ₹1,80,000; 18 BOQ items (quantities not disclosed)

  • Standards/Quality: ISO 9001 requirement; OEM turnover criteria; MSE reservation valid through online GeM; documentary evidence required

  • Delivery/installation: Installation and commissioning of cameras; electrical work; installation services implied

  • Eligibility: State-level MSE bidder eligibility; OEM turnover compliance; submission of certificates

  • Testing/Acceptance: Not specified in data; terms imply standard vendor acceptance processes via GeM and purchaser evaluation

Terms & Conditions

  • MSE reservation for eligible state manufacturers with online GeM validation

  • Minimum average turnover required for bidders and OEMs for last three financial years

  • ISO 9001 certification required; failure to provide certificates leads to rejection

Important Clauses

Payment Terms

Payment terms not explicitly stated in data; standard vendor agreement to be clarified during bid process

Delivery Schedule

Delivery timelines not specified in available information; installation and commissioning included in scope

Penalties/Liquidated Damages

Not specified in provided data; likely to be defined in terms and conditions

Bidder Eligibility

  • Bidder must be an MSE from the state of the Bid Inviting Authority with valid Udyam Registration

  • Bidder must be the OEM/manufacturer of the offered product to claim MSE reservation

  • Bidder and OEM must meet turnover criteria for last three financial years

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GEM

Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Active LED wall As per specification document 1 pieces sgr000510 30
2 Desktop PC As per specification document 9 pieces sgr000510 30
3 Multifunction Printers As per specification document 2 pieces sgr000510 30
4 Photostate Machine As per specification document 1 pieces sgr000510 30
5 Mobile Set As per specification document 2 pieces sgr000510 30
6 AC 1.5 Ton Inverter As per specification document 6 pieces sgr000510 30
7 Online UPS 10 KVA WITH SFS BATTERIES As per specification document 1 pieces sgr000510 30
8 Refrigerator As per specification document 1 pieces sgr000510 30
9 Water Dispenser As per specification document 1 pieces sgr000510 30
10 Optical Fibre As per specification document 1 pieces sgr000510 30
11 Video Management As per specification document 1 pieces sgr000510 30
12 Fire Extinguisher As per specification document 1 pieces sgr000510 30
13 Storage for server 30 Days SSD As per specification document 1 pieces sgr000510 30
14 GEN SET As per specification document 1 pieces sgr000510 30
15 Camera As per specification document 23 pieces sgr000510 30
16 Installation and Commissioning on Cameras As per specification document 2 pieces sgr000510 30
17 Electrical work As per specification document 1 pieces sgr000510 30
18 1 KVA UPS for desktop As per specification document 8 pieces sgr000510 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate showing turnover for last 3 years

4

OEM authorization/certification for offered products

5

ISO 9001 certification (bidder or OEM)

6

MSE certificates and online GeM validation evidence

7

Experience certificates for similar procurements

8

Any additional tender-specific documents requested in ATC/corrigendum

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid in Punjab Police tender for video management in Punjab 2025

Bidders should ensure they are an state MSE with valid Udyam Registration and OEM of offered products. Upload turnover certificates for last 3 years, ISO 9001 certification, GST and PAN, and OEM authorization. Submit GeM validation evidence and all required documents for bid submission; ensure compliance with MSE eligibility.

What documents are required for Punjab Police procurement bid 2025

Required documents include GST certificate, PAN, audited financial statements or CA turnover certificate for last 3 years, ISO 9001 certificate (bidder or OEM), OEM authorization for offered products, GeM online validation proof, and experience certificates for similar procurements; submit as part of technical bid.

What are the technical specifications for CCTV and video management tender

The tender covers Video Management System and CCTV cameras, 30 days SSD storage, 10 KVA UPS with SFS batteries, and related electrical works; ISO 9001 compliance required; exact quantities not disclosed; OEM turnover criteria apply; installation and commissioning included.

What is the EMD amount for this Punjab procurement

The Earnest Money Deposit (EMD) for this procurement is ₹180,000; bidders must submit this via the prescribed mode as part of bid submission to participate in the Punjab Police tender.

When is the delivery and installation expected for equipment

Delivery timelines are not explicitly stated in the data; the scope includes installation and commissioning of cameras and electrical work, which will be finalized in the bid terms once a supplier is selected.

Which organizations qualify for MSE reservation in this GeM bid

Only Micro and Small Enterprises from the State of the Bid Inviting Authority with valid Udyam Registration and online GeM validation can claim MSE benefits; manufacturers/OEMs qualify while traders are excluded.

What standards must the bidder or OEM possess for this tender

Bidders or OEMs must hold ISO 9001 certification; additional quality or product standards may be specified in the final tender documents; non-submission leads to rejection per ATC/Corrigendum.

How to verify GeM validation and eligibility for this bid

Bidder must upload GeM profile validation certificates and ensure online approval by the Buyer after document evaluation; MSE eligibility depends on online validation and documentary evidence submitted with the bid.