GEM

Indian Army Department of Military Affairs Desktop Computers, MFM & Line Interactive UPS Tender 2025

Bid Publish Date

28-Nov-2025, 11:57 am

Bid End Date

08-Dec-2025, 10:00 am

Location

JAMNAGAR , GUJARAT

Progress

Issue28-Nov-2025, 11:57 am
AwardPending
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Quantity

3

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 4

UPS ATM MACHINE MICRO CONTROLLER

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement across three product lines: Entry and Mid Level Desktop Computers (Q2), Multifunction Machines MFM (V2) (Q2), and Line Interactive UPS with AVR (V2) (Q2). The scope emphasizes standard data sheets, security certifications, and IPv6 readiness for IT equipment. With no BOQ quantities published, the contract structure anticipates option quantities within a 25% band and extended delivery terms. The bid requires OEM authorization where applicable and strict validation of technical parameters via uploaded data sheets. The award will hinge on conformance to the listed specifications, data-sheet alignment, and compliance with malicous-code verification. This tender targets vendors capable of delivering compliant IT hardware to a disciplined government client in 2025, with explicit documentation and product integrity checks. The unique emphasis on IPv6 readiness and security certifications differentiates compliant bidders.

Technical Specifications & Requirements

  • Product categories: Desktop Computers, Multifunction Machines, Line Interactive UPS with AVR
  • Key requirements: IPv6 readiness; data sheet alignment; Malicious Code Certificate; OEM authorization; non-return policy for faulty HDDs per policy
  • Security & standards: Mandatory MSDS/tech data sheet uploads; IS/ISO compliance evidence where applicable; ISI/ISO certifications if specified by OEM
  • Delivery & scope: 25% quantity option during contract; delivery period adjustments as per option clause; last-date delivery impact
  • Warranty & support: Line interactive UPS warranty and battery warranty details to be provided; IPv6 readiness from day one
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet and OEM authorization

Terms, Conditions & Eligibility

  • EMD and payment: No explicit EMD amount provided in data; ensure readiness for standard EMD as per Army procurement norms; payment terms to be confirmed in purchase order
  • Delivery timelines: Extended delivery time formula applies; minimum 30 days; original delivery period governs
  • Vendor qualifications: OEM authorization required; Malicious code certificate; IPv6 readiness; data sheet alignment; non-return HDD policy;
  • Documentation: PAN, GSTIN, Cancelled cheque, EFT mandate; Data Sheet; Manufacturer Authorization; IT equipment security certificates
  • Bid variation: Quantity can change up to 25% during/after award; delivery schedule adjusted accordingly
  • Compliance: All supplied hardware must withstand government security constraints and data integrity requirements

Key Specifications

  • IPv6 ready IT equipment from day one

  • OEM/Manufacturer Authorization required

  • Data Sheet must match product specifications exactly

  • Malicious Code Certificate to be uploaded

  • Non return of faulty HDDs per organization policy

Terms & Conditions

  • Option to increase/decrease quantity up to 25% at contract award

  • Delivery window adjusts with option clause; minimum 30 days in extended periods

  • Mandatory OEM authorization and security certification submissions

Important Clauses

Payment Terms

Payment terms to be as per purchase order; EMD not specified in data; ensure compliance with standard Army procurement processes

Delivery Schedule

Delivery period begins from last date of original delivery order; extended time follows the option clause formula

Penalties/Liquidated Damages

Penalties/LD details not explicit in provided data; expect standard government LD provisions in final contract

Bidder Eligibility

  • OEM authorization or valid authorization from Original Equipment Manufacturer

  • Demonstrated IPv6 readiness and security certificate compliance

  • Submission of complete data sheet with product specifications

Past Similar Tenders (Historical Results)

5 found

Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Line Interactive UPS with AVR (

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Posted: 5 March 2025
Closed: 15 March 2025
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NAGAPATTINAM, TAMIL NADU

Posted: 9 October 2025
Closed: 22 October 2025
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Nanded, MAHARASHTRA

Posted: 10 March 2025
Closed: 20 March 2025
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Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Line Interactive UPS with AVR (

N/a

RAIPUR, CHHATTISGARH

Posted: 10 March 2025
Closed: 20 March 2025
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Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Line Interactive UPS with AVR (

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RAICHUR, KARNATAKA

Posted: 7 February 2025
Closed: 14 March 2025
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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Generic Features NA
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Performance Minimum Duty Cycle (Number of Prints/Month) 30,001 to 50,000, 50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

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Historical Data

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Data Sheet of offered products uploaded with bid

6

Malicious Code Certificate confirming no embedded malicious code

7

IPv6 readiness confirmation

8

Manufacturer/OEM Authorization form with full details

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the Army IT hardware tender in New Delhi 2025

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheet along with OEM authorization. Ensure IPv6 readiness and Malicious Code Certificate. Include compliance with data-sheet-matching rules and non-return HDD policy; delivery terms follow the 25% quantity option provision.

What documents are required for the Indian Army IT procurement in 2025

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, Data Sheet, Malicious Code Certificate, IPv6 readiness proof, and Manufacturer Authorization. Prepare OEM details, contact info, and ensure data sheet aligns exactly with offered products to avoid rejection.

What are the technical specifications for the desktops and UPS in this tender

Technical specs require IPv6 readiness from day one, OEM authorization, and a data sheet matching the product. Malicious code certification must be uploaded. UPS should include AVR and warranty details; ensure non-return HDD policy is acknowledged and reflected in the bid.

What is the delivery period and option clause in the Army bid 2025

Delivery can be increased/decreased by up to 25% of bid quantity. Original delivery period governs most of the schedule with extended time calculated as (additional quantity/original quantity) × original days, minimum 30 days. Purchaser can extend duration within contract scope.

What is required for OEM authorization in the Army IT tender

Submit a complete Manufacturer Authorization form detailing OEM name, address, email, and phone; authorization must cover all offered desktops, multifunction machines, and UPS units. This ensures compliance with government supply chain requirements.

What does Malicious Code Certificate imply for this Army procurement

The certificate confirms hardware/software do not contain embedded code that can inhibit functions, cause damage, or exfiltrate data. Non-compliance constitutes breach; ensure a signed certificate accompanies the bid for secure procurement.

How to verify data sheet alignment for Army IT equipment bids

Upload the product data sheet with exact model numbers, capacities, and standards. The buyer will compare against offered specifications; any mismatch can lead to bid rejection, so verify every parameter before submission.