GEM

Indian Army Department Of Military Affairs Heavy Duty Industrial Equipment Procurement 2025 - EMD ₹65,355 & Service Centre Requirements

Bid Publish Date

27-Nov-2025, 12:39 pm

Bid End Date

08-Dec-2025, 10:00 am

EMD

₹65,355

Progress

Issue27-Nov-2025, 12:39 pm
AwardPending
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Quantity

6205

Category

Heavy Duty Industrial sink Wrapping Machine

Bid Type

Two Packet Bid

Categories 19

PACKING SERVICE DISCRETE COMPONENTS TUBE TUBE LIGHT DOORS AIR COOLED ENGINE BOX PACKING BOXES ANGLE WINDOW TRANSITION METALS BARITONE HORNS FAN DISTILLATION NON VEGETARIAN PRODUCT LED LUMINARIES MACHINE LABOUR KOPARAPAK

Tender Overview

The procurement is led by the Indian Army under the Department Of Military Affairs for a broad set of workshop and display items, including heavy duty industrial equipment, storage/display fixtures, and related painting and rust removal works. The tender references 20 items in the BOQ with an EMD of ₹65,355. Bidder must have/establish a functional service centre in the consignee state and comply with post-receipt inspection at the destination. The contract includes an advance sample approval process (5 days for sample submission; 7 days for modification list) and potential delivery timeline adjustments if approvals lag. Turnover criteria are specified as the bidder’s minimum average annual turnover over the last three years, audited or CA-certified, as per bid documents. The emphasis is on reliable after-sales support, sample conformance, and adherence to buyer inspection.

Technical Specifications & Requirements

  • EMD: ₹65,355.
  • Service Centre: Must be functional in the state of each consignee location; if not present, establish within 30 days of award. Payment contingent on documentary evidence of the centre.
  • Inspection: Post-receipt inspection by Board of Officers at consignee site; pre-dispatch inspection not mandated.
  • Advance Sample: Submit one sample within 5 days of award; buyer to approve or specify modifications within 7 days; bulk supply to follow approved sample; no LD for buyer delays in approval.
  • Turnover: Minimum average annual turnover over the last three years as indicated in bid document; audited balance sheets or CA certificate required.
  • BOQ: 20 items; specific item details are not disclosed in the summary data.

Terms, Conditions & Eligibility

  • Service Centre Availability: Required in-state; if not, establishment within 30 days; payment release contingent on evidence.
  • Inspection: Post-receipt inspection by consignee; NA for pre-dispatch inspection unless ATC specifies otherwise.
  • Samples: Advance sample approvals are mandatory; non-conforming samples may lead to contract termination.
  • Financials: Provide turnover proof via audited statements or CA certificate for the last three years.
  • Warranty/Support: On-site or carry-in support as per terms; service centre presence aligns with warranty conditions.
  • Eligibility: Turnover, experience, and capability to supply and support a broad range of workshop items.

Key Specifications

  • EMD amount: ₹65,355

  • Advance sample process: submit 1 sample within 5 days; modify within 7 days if required

  • Post-receipt inspection: conducted by Board of Officers at consignee site

  • Service centre requirement: functional in each consignee state; establish within 30 days if absent

  • Turnover requirement: minimum average annual turnover for last three years as per bid document

Terms & Conditions

  • Service centre must exist in-state or be established within 30 days; payment linked to evidence

  • Advance sample approval precedes bulk manufacturing with 5-day submission and 7-day modification window

  • Post-receipt inspection by Board of Officers; non-conforming samples may lead to termination or corrective actions

Important Clauses

Payment Terms

Payment is released upon documentary evidence of a functional service centre; no LD tied to buyer delays in sample approval unless specified

Delivery Schedule

Delivery tied to approved advance sample; if buyer delays sample approval, delivery period is refixed without LD

Penalties/Liquidated Damages

Not explicitly stated; contract may include LD terms if specified in the ATC or contract frameworks

Bidder Eligibility

  • Minimum average annual turnover over the last three years as per bid documents

  • Experience certificates demonstrating similar supply or service capacity

  • Proof of functional service centre in the state or a concrete plan to establish within 30 days of award

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Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Heavy Duty Industrial sink Wrapping Machine Heavy Duty Industrial sink Wrapping Machine 1 nos [email protected] 30
2 Babble Making Machine Babble Making Machine 1 nos [email protected] 30
3 Show Case for Display of Samples Show Case for Display of Samples 256 sqft [email protected] 30
4 Metal Stand Frame Metal Stand Frame 283 sqft [email protected] 30
5 Executive Office Table 6 x 3 x 2.5 inch Executive Office Table 6 x 3 x 2.5 inch 1 nos [email protected] 30
6 Vacuum Packing Pounch for Packing Vacuum Packing Pounch for Packing 80 kgs [email protected] 30
7 Sink Wrapping Roll for Wrapping Sink Wrapping Roll for Wrapping 80 kgs [email protected] 30
8 Iron Metal Pallet Iron Metal Pallet 2 nos [email protected] 30
9 Acrylic Board 2 x 1.5 inch Acrylic Board 2 x 1.5 inch 9 nos [email protected] 30
10 White Board 4 x 3 inch White Board 4 x 3 inch 1 nos [email protected] 30
11 Window Glass with Fitting Window Glass with Fitting 46 nos [email protected] 30
12 Rapid Air High Speed Ceiling Fan Rapid Air High Speed Ceiling Fan 52 nos [email protected] 30
13 Additional Electric LED Tube Light Additional Electric LED Tube Light 199 nos [email protected] 30
14 Removing of Rusting from Roof Iron Angle Frame Removing of Rusting from Roof Iron Angle Frame 90 nos [email protected] 30
15 Paint Work of Roof Ion Frame with Panting and Labour Charge Paint Work of Roof Ion Frame with Panting and Labour Charge 90 nos [email protected] 30
16 Removing of Rusting and Paint Work of Store House Doors Removing of Rusting and Paint Work of Store House Doors 10 nos [email protected] 30
17 Removing of Rusting and Paint Work of Store House Removing of Rusting and Paint Work of Store House 2 nos [email protected] 30
18 Item Description Stickers for Packing Boxes Item Description Stickers for Packing Boxes 5,000 nos [email protected] 30
19 Key Box Stand Size 4 x 3 inch Key Box Stand Size 4 x 3 inch 1 nos [email protected] 30
20 Permanent Paint Marking with Paint at Store House Permanent Paint Marking with Paint at Store House 1 job [email protected] 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply work

4

Audited financial statements or CA certificate confirming turnover

5

Advance EMD submission document (₹65,355)

6

Technical bid documents and compliance statements

7

OEM authorization certificates (if applicable)

8

Evidence of Functional Service Centre or plan to establish within 30 days of award

Frequently Asked Questions

How to meet service centre eligibility for tender in Indian Army procurement

Bidders must demonstrate a functional service centre in the consignee state or commit to establishing one within 30 days of contract award. Payment is released after documentary evidence of the service centre is submitted. Ensure the centre supports warranty and post-sale service as required.

What documents are required for Indian Army workshop equipment tender participation

Prepare GST certificate, PAN card, audited turnover or CA certificate for last three years, experience certificates, EMD submission of ₹65,355, OEM authorizations if applicable, and technical bid documents. Include evidence of service centre readiness and supplier capability statements.

What are the technical sample requirements for advance approval in this tender

Submit a single advance sample within 5 days of award. The buyer will approve or request modifications within 7 days. If approved, bulk supplies must follow the approved sample; delays in approval may reset the delivery timeline without LD penalties.

What is the EMD amount and how is it submitted for this Indian Army bid

The EMD is ₹65,355. Submit via the prescribed method in the bid documents (DD or online) with the bidder’s details and project scope. This amount is retained as security until contract completion and release per terms.

What are the post-receipt inspection requirements in this procurement

Post-receipt inspection is conducted by a Board of Officers at the consignee site. Pre-dispatch inspection is not mandatory unless ATC specifies. Acceptance depends on conformity to contract specifications and successful completion of inspection criteria.

What turnover and experience criteria apply to this Indian Army tender in 2025

Bidders must show minimum average annual turnover over the last three years as per bid documents and provide verified experience certificates for similar supply/service. Use audited balance sheets or CA-certified turnover figures to meet eligibility thresholds.

When is advance sample approval required to commence bulk manufacturing

Advance sample approval must be obtained after award; submit within 5 days. The buyer responds with approval or modification list within 7 days. Bulk manufacturing can start after approval, ensuring conformance to approved sample to avoid non-conforming material.

What are the key compliance standards or certifications likely needed

While not explicitly listed, bidders should prepare ISO/quality management or equivalent certifications, OEM authorizations, and ensure service capability. Align with standard tender practice requiring reliable after-sales support and documented conformity to contract specifications.