GEM

Indian Army Acquisition: AC Repair & Installation Materials Tender 2025 - Split AC, Copper Pipe, Inverter PCB Repair, Training

Bid Publish Date

22-Nov-2025, 11:30 am

Bid End Date

02-Dec-2025, 12:00 pm

Bid Opening Date

02-Dec-2025, 12:30 pm

Location

MATHURA , UTTAR PRADESH

Progress

Issue22-Nov-2025, 11:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

550

Category

SPLICT AC DISMENTAL

Bid Type

Single Packet Bid

Key Highlights

  • • OEM/Authorized Seller must have India registered office for after-sales support
  • • Option clause allows up to 25% quantity increase during contract and currency; delivery time adjustments
  • • Scope includes Supply Installation Testing Commissioning and operator training
  • • Turnover criteria apply for bidder and OEM over last 3 financial years
  • • 20 BOQ items with N/A specifics; emphasis on turnkey SITC capability
  • • Imported products require OEM presence in India for after-sales service
  • • Statutory clearances, where applicable, may be required
  • • Documentation typically includes audited statements or CA certificates, GST, PAN, and experience certificates

Categories 39

AGITATORS AIR CONDITIONER SOLAR CELLS SOLAR PV PLANT PVC CABLE INVERTER HYDRAULIC SHOVEL TRANSITION METALS CABLE COPPER COIL STATIC CONVERTERS SPEED DRIVE SYSTEM STANDALONE AC PIR BLOWERS OR DRYERS POWER WIRE SOLAR CHARGER POWER CABLE ELECTRICAL CONDENSER COMPRESSOR VERTICAL COOLER COOLER CAPACITOR AIR COOLED ENGINE DESERT COOLER POWER REPAIR OF ELECTRONIC SENSOR SOLAR CHARGING HEAVY EQUIPMENT COMPONENT NON FERROUS PIPE ELECTRIC ROPE SHOVEL SOLAR FENCE FAN NEON LAMP HYBRID POWER SYSTEM TURBINE PUMPS COPPER PIPE COILED CABLE SOLAR PHOTOVOLTAIC SYSTEM

Tender Overview

The procurement opportunity is issued by the Indian Army under the Department Of Military Affairs for a broad range of air-conditioning repair, installation, and ancillary services. The scope covers supply, installation, testing, commissioning of AC-related goods, and operator training, with inclusion of any statutory clearances that may be required. The tender references a large list of AC components and accessories (e.g., copper pipes, PVC casings, outdoor stands, wiring, and drainage materials) and requests a complete SITC package. A key differentiator is the explicit option clause allowing up to 25% quantity variation during and after contract award, with adjusted delivery times calculated from the original or extended delivery period. The tender emphasizes OEM support for imported products and a requirement for the OEM to have a registered office in India for after-sales service. Location details are not specified in the data, but the scope clearly targets robust, field-ready AC repair and installation capabilities.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing, Commissioning of AC-related goods; operator training; statutory clearances if any
  • Items/BOQ: 20 total items; data shows N/A for specific item details
  • Delivery & Variation: Option clause permits up to 25% quantity increase; delivery timing linked to last date of original or extended delivery order; minimum extension window defined by formula, with a floor of 30 days
  • Turnover Criteria: Minimum average annual turnover for bidders and OEMs over the last 3 financial years as per bid document; audited balance sheets or CA certificates required
  • OEM/Imported Goods: Imported products require a registered Indian office for after-sales support
  • Training & Compliance: Training of operators and statutory clearances included in scope
  • Documentation: Bidders must prepare documentation to prove turnover, compliance, and OEM authority

Terms, Conditions & Eligibility

  • EMD/Financial: EMD amount not disclosed in the data; turnover criteria apply for both bidder and OEM (3-year average) per bid terms
  • Experience: Eligibility tied to meeting minimum average turnover and OEM capabilities; group bids require OEM of primary product with highest bid value to meet turnover
  • Delivery: Delivery period linked to last date of original/extended order; option clause affects delivery timeline
  • Payment: Payment terms not detailed in data
  • Scope & Compliance: Scope of supply includes SITC and operator training; statutory clearances if any
  • OEM/Service: OEM must have India-based registered office for after-sales service; imported items require OEM/authorized seller with service support in India
  • Documentation: Audited financials or CA certificates; GST/PAN and prior experience docs likely required per standard govt tenders

Key Specifications

  • Scope: Supply Installation Testing Commissioning of AC-related goods

  • Training: Operator training included

  • OEM: India registered office for after-sales support if imported

  • Variation: 25% quantity increase allowed during/after contract

  • Delivery: Time extensions governed by option clause with minimum 30 days

  • Documentation: Turnover proof via audited statements or CA certificates

Terms & Conditions

  • Option-based quantity expansion up to 25% with delivery timing adjustments

  • SITC scope includes training and any required statutory clearances

  • OEM turnover criteria required for both bidder and OEM; India-based after-sales support

Important Clauses

Payment Terms

Payment terms are not explicitly stated in the data; standard govt tender practice applies after delivery/acceptance

Delivery Schedule

Delivery schedule tied to the last date of the original or extended delivery order; option-driven quantity changes affect timelines

Penalties/Liquidated Damages

Not detailed in provided data; typical tenders include LD for late delivery or non-compliance with SITC terms

Bidder Eligibility

  • Minimum average turnover over last 3 financial years as specified in bid document

  • Audited financial statements or CA/CMA certificate to prove turnover

  • OEM turnover criteria met; primary product OEM_THRESHOLD must be high bid value

  • OEM registered office in India for imported products and post-sales support

  • Experience in supply, installation, testing, commissioning of AC-related systems

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Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SPLICT AC DISMENTAL SPLICT AC DISMENTAL 12 nos moregem 15
2 SPLIT AC WET SERVICE SPLIT AC WET SERVICE 12 nos moregem 15
3 SPLIT AC INSALLATION SPLIT AC INSALLATION 12 nos moregem 15
4 COPPER PIPE SLEEVES COPPER PIPE SLEEVES 240 ft moregem 15
5 SPLIT AC OUTDOOR STAND SPLIT AC OUTDOOR STAND 4 nos moregem 15
6 INVERTER AC PCB REPAIR INVERTER AC PCB REPAIR 5 nos moregem 15
7 CAPACITOR SPLIT AC CAPACITOR SPLIT AC 4 nos moregem 15
8 OUTDOOR MOTOR REPAIR COMPRESSOR OUTDOOR MOTOR REPAIR COMPRESSOR 1 nos moregem 15
9 NON INVERTER PCB REPLACE NON INVERTER PCB REPLACE 3 nos moregem 15
10 NON INVERTER PCB REPLACE NON INVERTER PCB REPLACE 4 nos moregem 15
11 PVC CASING 120MM PVC CASING 120MM 90 ft moregem 15
12 OUTDOOR FAN MOTOR CAPACITOR OUTDOOR FAN MOTOR CAPACITOR 7 nos moregem 15
13 OUTDOOR STAND FASHNER OUTDOOR STAND FASHNER 50 nos moregem 15
14 DRAIN PIPE DRAIN PIPE 12 nos moregem 15
15 WALPAPPER FOR AC WALPAPPER FOR AC 12 nos moregem 15
16 PVC CASING 10MM PVC CASING 10MM 35 ft moregem 15
17 3 CORE POWER CABLE COPPER 3 CORE POWER CABLE COPPER 20 mtr moregem 15
18 STAND FOR INDOOR UNIT STAND FOR INDOOR UNIT 3 nos moregem 15
19 GAS FILLING GAS FILLING 12 nos moregem 15
20 AC REPAIRING BLOWER FAN OUTDOOR FAN SWING MOTOR SENSOR LEAKGE PART REPALCMENT AC REPAIRING BLOWER FAN OUTDOOR FAN SWING MOTOR SENSOR LEAKGE PART REPALCMENT 12 nos moregem 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited Balance Sheets or CA/CMA turnover certificates for last 3 financial years

4

Experience certificates for similar SITC AC projects

5

OEM authorization or authorized seller certificate for imported items

6

Technical bid documents detailing compliance with scope of supply

7

Any necessary statutory clearance documents (if applicable)

8

Proof of Indian registered office for OEM/after-sales support

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Indian Army AC repair tender 2025 in India?

Bidders must meet turnover criteria, provide audited financials or CA certificates, furnish OEM authorizations for imported items, and demonstrate SITC capabilities including training. Include GST, PAN, and experience certificates, plus proof of India-based OEM office for after-sales support; follow option clause affecting quantities and delivery timelines.

What documents are required for the Indian Army AC procurement bid 2025?

Submit GST registration, PAN card, audited balance sheets or CA certificates for last 3 years, experience certificates for similar SITC AC projects, OEM authorization for imported items, and technical bid detailing compliance with scope of supply; include proof of Indian OEM office for after-sales service.

What is the scope of supply for the Army AC tender 2025?

Scope includes Supply, Installation, Testing, Commissioning (SITC) of AC goods, operator training, and any statutory clearances needed; bidders must cover all cost components in the bid and ensure seamless handover with training delivered to operators.

What is the 25% option clause in the Army AC tender terms?

The purchaser may increase quantity by up to 25% during contract at contracted rates; delivery time adjusts using the formula based on additional versus original quantities, with a minimum extension of 30 days; extension may apply during extended delivery periods.

What are the OEM requirements for imported items in this tender?

Imported products require an OEM or Authorized Seller with a registered office in India to provide after-sales service; this office must be capable of service support and warranty administration within India.

What turnover criteria apply to bidders and OEMs for the Army tender 2025?

Both bidders and OEMs must meet a minimum average annual turnover over the last three years; proof should be via audited financials or CA/CMA certificates; if the bidder or OEM is under 3 years old, turnover is calculated on completed years after incorporation.

What training and compliance obligations are included in the bid?

The bid requires operator training and compliance with applicable statutory clearances; suppliers must provide training materials, on-site instruction, and ensure operators can operate and maintain AC systems per specifications.

What are the key eligibility criteria for the Army procurement

Key criteria include meeting turnover thresholds, possessing relevant experience in SITC AC projects, providing OEM authorization for imported items, and demonstrating India-based after-sales support through a registered office; documentation must be verifiable via audited financials.