GEM

Rajkot District Panchayat Printing and Photocopying Service Tender Gujarat 2025

Bid Publish Date

18-Nov-2025, 6:51 pm

Bid End Date

03-Dec-2025, 7:00 pm

Bid Opening Date

03-Dec-2025, 7:30 pm

EMD

₹27,000

Value

₹9,00,000

Location

RAJKOT , GUJARAT

Progress

Issue18-Nov-2025, 6:51 pm
AwardPending
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Quantity

77342

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must provide on-site black-and-white printing/photocopying with operator
  • • Paper to be supplied by service provider for multiple formats including A4 and A0
  • • EMD of ₹27,000; DD payable at Rajkot; proof of DD required with bid
  • • Contract quantity/duration can vary up to 25% at issue and post-issuance
  • • Excess settlement option allows additional charges up to a defined percentage with documentation

Categories 1

BACTERIAL EXPRESSION VECTOR

Tender Overview

The Rajkot District Panchayat, Gujarat, is seeking an on-site, monochrome printing and photocopying service with an operator. The scope includes multiple formats: A4 single and double-sided, legal sizes (FS) single and double-sided, and A0 monochrome copies, with paper supplied by the service provider. Estimated contract value is ₹9,00,000 and the EMD is ₹27,000. Location is Rajkot 360001, Gujarat. The contract allows up to a 25% variation in quantity or duration at issue and post-issuance, with a corresponding need for flexible invoicing under excess settlement. Unique clause: DD-based EMD option and submission of hardcopy within 5 days of bid end/opening.

Technical Specifications & Requirements

  • Service type: onsite, monochrome printing and photocopying with operator
  • Paper supplied by vendor; formats include: A4 SINGLE SIDE, A4 DOUBLE SIDE, FS LEGAL SINGLE SIDE, FS LEGAL DOUBLE SIDE, A0 (84.1 x 118.9 cm) monochrome
  • Quantities/volumes per format in BOQ not disclosed; orderly execution required for multiple formats
  • EMD: ₹27,000 (via DD acceptable; DD must be uploaded with bid); hardcopy delivery within 5 days post bid end/opening
  • Payment and delivery terms: standard procurement terms attached in ATC; excess settlement option allows additional charges up to a percentage of item-level total
  • No BOQ items available; scope is determined by tender terms and on-site service demand

Terms, Conditions & Eligibility

  • EMD: ₹27,000, payable via Account Payee Demand Draft; proof of DD to be uploaded; hard copy to be delivered within 5 days of bid end/opening
  • Quantity variation: up to 25% increase/decrease allowed; bid must accept revised quantities/durations
  • Delivery/installation: on-site service; paper provided by vendor; timetable as per contract issuance
  • Documentation: GST, PAN, experience certificates, financial statements, technical bid, OEM authorizations if applicable
  • Excess settlement: vendors may claim additional charges up to the specified excess percentage with supporting documents

Key Specifications

  • Service: on-site monochrome printing and photocopying with operator

  • Formats: A4 SINGLE SIDE, A4 DOUBLE SIDE, FS LEGAL SINGLE SIDE, FS LEGAL DOUBLE SIDE, A0 MONOCHROME

  • Paper: to be provided by service provider

  • Operator-led service with delivery in specified formats and quantities

  • EMD: ₹27,000 via DD; hard copy due within 5 days of bid end/opening

  • Potential quantity variation up to 25% per ATC and contract terms

  • Excess settlement allowed with supporting documents and within percentage cap

Terms & Conditions

  • EMD of ₹27,000 via DD; proof uploaded; hard copy due within 5 days

  • Quantity/duration may vary +/- 25% at contract issue and post-issuance

  • Paper supplied by vendor; on-site monochrome printing with operator

Important Clauses

Payment Terms

Excess settlement available; additional charges up to approved percentage with documentation; payment terms per ATC

Delivery Schedule

On-site service delivery; timely provision of copies in required formats; adherence to contract timelines

Penalties/Liquidated Damages

LDs may apply per contract terms for delays or non-compliance; details in ATC

Bidder Eligibility

  • Registered printing/photocopying service with on-site capability

  • GST registration and PAN details provided

  • Experience in on-site monochrome printing/photocopying for public sector or similar scale

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (printing/photocopying on-site)

4

Financial statements (balance sheet/Profit & Loss)

5

EMD submission proof (DD) and scanned copy

6

Technical bid documents validating on-site operator capability

7

OEM authorizations (if applicable) and company registration documents

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Rajkot printing photocopying tender 2025 in Gujarat?

Bidders must submit GST, PAN, and experience certificates along with a technical bid. Provide EMD ₹27,000 via DD, scanned DD proof, and hardcopy within 5 days post bid end/opening. Ensure on-site operator capability and paper supply is stated in the bid.

What documents are required for Rajkot printing service procurement 2025?

Required documents include GST registration, PAN card, financial statements, experience certificates for on-site printing, technical bid documents, EMD proof with DD, and any OEM authorizations if applicable; include proof of address and company registration as applicable.

What are the technical specifications for on-site photocopying in Rajkot?

Formats include A4 SINGLE SIDE, A4 DOUBLE SIDE, FS LEGAL SINGLE/DOUBLE SIDE, and A0 mono; paper supplied by vendor; monochrome printing; operator-assisted service; no BOQ items published in tender.

What is the EMD amount for the Rajkot tender and how to submit it?

EMD is ₹27,000 payable via Account Payee Demand Draft, in favor of the appropriate district officer. Upload scanned DD proof with the bid and deliver the hard copy within 5 days of bid end/opening.

What is the quantity variation clause in this Rajkot tender?

The contract allows up to 25% variation in quantity or duration at issue and after issuance; bidders must accept revised quantities and terms, with corresponding price adjustments per contract rules.

What are the delivery/installation requirements for this procurement?

Service must be provided on-site in Rajkot; operator-led printing/photocopying with paper supplied by the vendor; timely delivery of copies in required formats as per ATC terms.