GEM

HAL Modular Metal Drawer File Cabinet Pedestal Tender Bangalore Karnataka 2025 – 1 Year Warranty & GST Compliant

Bid Publish Date

08-Nov-2025, 12:58 pm

Bid End Date

29-Nov-2025, 1:00 pm

Bid Opening Date

29-Nov-2025, 1:30 pm

Location

BANGALORE , KARNATAKA

Progress

Issue08-Nov-2025, 12:58 pm
AwardPending
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Quantity

13

Bid Type

Two Packet Bid

Categories 1

CABINET

Tender Overview

Hindustan Aeronautics Limited (HAL) in Bangalore, Karnataka invites bids for the procurement of a Modular Metal Drawer File Cabinet Pedestal. The scope is limited to the supply of Goods (no BOM), with a potential 25% quantity variation under the option clause. A 1-year warranty is required from final acceptance or post-installation, with OEM warranty certificates to be produced at delivery. Invoicing must be in the consignee’s name with GSTIN and a GST-compliant invoice, plus a certified EFT mandate and bank details for bidder registration. The tender emphasizes vendor-code creation and after-sales service readiness, including installation and maintenance expectations across service centers in India.

Key differentiators include the option to adjust quantity during contract execution, mandatory GST invoicing processes, and explicit requirement for service support infrastructure. The tender underscores supply-only scope, demanding clear documentation for PAN, GSTIN, cancelled cheque, and EFT mandate, alongside standard compliance and service capabilities.

Technical Specifications & Requirements

  • Product/Service: Modular Metal Drawer File Cabinet Pedestal (office storage furniture)
  • Warranty: 1 year from acceptance or after installation/commissioning (if included)
  • O&M/Service: OEM warranty certificates at delivery; well-established Installation, Commissioning, Training, Troubleshooting and Maintenance service groups in India; service centers near consignee destinations to be uploaded with bid
  • Invoicing: Invoice in consignee name with GSTIN; upload scanned GST invoice and GST portal payment screenshot on GeM
  • Documentation for Bidder Registration: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
  • Scope: Only supply of goods; no additional services beyond installation/commissioning stated in scope

Terms, Conditions & Eligibility

  • EMD/Performance: Not explicitly stated in data; ensure compliance with standard GeM vendor prerequisites
  • Delivery: Delivery period tied to original delivery order; option clause allows up to 25% quantity increase with time adjustments
  • Payment: GST-compliant invoicing; payment terms not specified beyond invoicing requirements
  • Warranty: 1-year warranty; OEM certificates to be provided at delivery; after-sales service network required
  • Documentation: PAN, GSTIN, Cancelled cheque, EFT mandate; service-centre details for consignee locations to be uploaded
  • Other: Vendor-code creation; scope limited to supply of goods; adherence to GST invoicing and portal requirements

Key Specifications

  • Product/service names: Modular Metal Drawer File Cabinet Pedestal

  • Scope: Supply of Goods only

  • Warranty: 1 year from final acceptance or installation/completion

  • Invoicing: GSTIN in consignee name; GST invoice to be uploaded on GeM

Terms & Conditions

  • Option clause allows up to 25% quantity increase/decrease at contract time

  • Delivery period adjustments tied to original/extended delivery period with minimum 30 days

  • Invoices must be GST-compliant and issued in consignee name with GSTIN

Important Clauses

Payment Terms

GST-compliant invoicing; payment terms not explicitly stated beyond portal submission requirements

Delivery Schedule

Delivery starts from last date of original delivery order; additional time proportional to (increased quantity/original quantity) multiplied by original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly specified in data; standard procurement practice to be inferred from contract terms

Bidder Eligibility

  • Eligible bidders must register with HAL through GeM and meet standard vendor requirements

  • Must provide PAN, GSTIN, EFT mandate, and bank details

  • Must have capability to supply modular metal office furniture with after-sales service network in India

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

OEM warranty certificates (at delivery)

6

GST invoice and GST portal payment screenshot

7

Service center details near consignee destinations

8

Vendor-code creation documents

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for HAL modular file cabinet tender in Bangalore 2025?

Bidders must complete GeM registration, submit PAN, GSTIN, cancelled cheque, and EFT mandate. Provide OEM warranty certificates and service-center details. Ensure GST-compliant invoice is generated in the consignee’s name with their GSTIN, and be prepared for a 25% quantity variation under the option clause.

What documents are required for the supplier submission in HAL Karnataka bid?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM warranty certificates, and GST invoice proof. Include service-center details near consignee locations and vendor-code creation documents. Ensure the bid package includes installation/training capabilities and proof of after-sales service readiness.

What are the technical specs for HAL drawer cabinet tender in Bangalore?

The tender specifies a Modular Metal Drawer File Cabinet Pedestal as the product. No additional dimensional or material specs are provided in the data; bidders should highlight standard office furniture compliance and verify dimensions with HAL during final contract finalization.

What is the warranty requirement for HAL file cabinet procurement 2025?

A 1-year warranty from final acceptance or after completion of installation/commissioning is required. OEM warranty certificates must be provided at delivery, and the seller must maintain a service network in India for fault rectification and maintenance during the warranty period.

When will HAL accept GST-compliant invoices for delivery in Bangalore?

Invoices must be GST-compliant, issued in the consignee’s name with their GSTIN, and uploaded as a scanned GST invoice along with a GST portal payment screenshot on the GeM portal at the time of payment processing.

What is the scope of supply for HAL drawer cabinet tender in Karnataka?

Scope is limited to the supply of goods (modular metal drawer file cabinets) with installation and commissioning included if specified; service centers must be established in India, and post-installation training may be required as part of after-sales support.

What delivery terms apply to quantity adjustments in HAL Karnataka tender?

Delivery periods may be extended by the option clause: additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may adjust quantity up to 25% during and after contract formation.

Which standards or certifications are required for HAL procurement in 2025?

The data specifies ISO/industry-standard compliance for general procurement but does not list explicit standards for these cabinets; bidders should confirm ergonomic and material standards with HAL and provide OEM warranties and installation certifications as part of the bid.