GEM

University Grants Commission Revolving Chair & Modular Tables Tender Ajmer Rajasthan 2025

Posted

25 Oct 2025, 01:26 pm

Deadline

15 Nov 2025, 02:00 pm

EMD

₹30,000

Value

₹15,00,000

Location

AJMER , RAJASTHAN

Progress

Issue25 Oct 2025, 01:26 pm
AwardPending
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Quantity

79

Category

Revolving Chair (V5)

Bid Type

Two Packet Bid

Categories 3

SOFA CENTRE TABLE REVOLVING CHAIR

Tender Overview

The University Grants Commission (UGC), Department of Higher Education, seeks supply of furniture including Revolving Chair (V5), Chair Without Wheels for General Purpose, Modular Tables/Meeting Tables/Centre Tables (V2), and Sofa (V3) for Ajmer, Rajasthan. Estimated value: ₹1,500,000 with an EMD of ₹30,000. Bidder must ensure furniture meets general chair categories, table top specifications, and modular understructure criteria. Unique requirements include extensive backrest features, lumbar support, headrest, armrests, and table-top edge tolerances. Location-specific procurement aims to furnish academic and administrative spaces with standardized components.

Technical Specifications & Requirements

  • Product scope includes Revolving Chair (V5), Chair Without Wheels, Modular Table/Meeting Table/Centre Table, and Sofa (V3) under Q2 category.
  • Chair features required: low/mid/high backrest heights, tilt locking, lumbar support, headrest, and armrests.
  • Table tops require specified edge thickness tolerances (±5 mm), lengths (±50 mm), depths (±20 mm), and adjustable heights; both top and understructure details repeated across items.
  • Understructure materials/legs cross-section and modesty panel/pedestal availability are specified repeatedly, indicating rigid dimensional and structural compliance expectations.
  • Physical parameters include upholstery and seating counts for sofa sets, with material type and chaise configurations.
  • Emphasis on standardization and precise tolerances, requiring multi-attribute furniture capable of long-term use in a government furnishing project.

Terms, Conditions & Eligibility

  • EMD: ₹30,000; payment terms to be clarified in bid. GST to be self-verified by bidder; reimbursement as per actuals with cap.
  • Experience: bidder or OEM must have 3+ years supplying similar category products to Central/State Govt or PSU; submit contracts for each year.
  • Delivery: option clause allows quantity fluctuations up to ±25% with extended delivery time calculation; minimum extension rule applies.
  • Documentation: GST, PAN, experience certificates, financial statements, and OEM authorizations required; invoices to be issued in consignee name with GSTIN. Quotations must include essential accessories and installation components.

Key Specifications

  • Revolving Chair (V5) and Chair Without Wheels with backrest height options and lumbar support

  • Headrest and adjustable armrests installed on chairs

  • Table tops with edge thickness ±5 mm and length ±50 mm tolerances; adjustable height

  • Understructure materials and leg cross-sections specified for metal/wood components

  • Sofa set details including seat counts, upholstery materials, and chaise configurations

Terms & Conditions

  • EMD amount: ₹30,000 must accompany bid with specified payment terms.

  • Experience criterion: 3+ years supplying similar government-category furniture.

  • Delivery flexibility: option clause allows ±25% quantity change with proportional delivery time calc.

Important Clauses

Payment Terms

GST handling as per bidder's rate; invoice in consignee name with GSTIN; payment terms to be detailed in bid.

Delivery Schedule

Quantity may be increased/decreased by up to 25% at contract; delivery period adjusted per option clause with minimum 30 days if original is small.

Penalties/Liquidated Damages

Not specified in provided terms; bidders should seek clarification during bid submission.

Bidder Eligibility

  • 3+ years’ experience supplying similar government furniture (Central/State Govt or PSU).

  • Proven financial stability with non-liquidation records; provide undertaking.

  • GST registration and compliant invoicing to consignee with GSTIN.

Technical Specifications 8 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC REQUIREMENTS Type of Chair Revolving Chair of Adjustable height with Wheels
CHAIR SEAT Seat upholstery material Polyester fabric
CHAIR BACKREST Backrest Height (Low-back range: 200 - 400 mm, Mid-back range: 400 - 700 mm, High-back range: More than 700 mm) Mid-back
CHAIR BACKREST Locking available while tilting backrest Yes
CHAIR BACKREST Lumbar Support available in Seat Backrest Yes
CHAIR BACKREST Headrest available in Chair No
CHAIR ARMREST Armrest Available in the Chair Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing 3+ years with government buyers

4

Financial statements for the last 2 years

5

EMD submission proof (₹30,000)

6

Technical bid document with product specifications

7

OEM authorization letters (if bidding through an OEM/brand owner)

8

Audited contracts or purchase orders from government entities

Frequently Asked Questions

How to bid for UGC furniture tender in Ajmer Rajasthan 2025

Bidders must register on the portal, submit EMD of ₹30,000, provide GSTIN, PAN, and experience certificates showing at least 3 years with government contracts. Include OEM authorizations if applicable and ensure IS/ISO or relevant standards compliance for chairs, tables, and sofas. Follow delivery and installation clauses precisely.

What documents are required for UGC Ajmer furniture procurement

Submit GST registration, PAN, company profile, experience certificates for government supply, financial statements for the last two years, EMD receipts, OEM authorizations if any, technical bid document, and any ISI/ISO certifications required for furniture components.

What technical specifications apply to chair backrests and lumbar support

Chairs must offer low/mid/high backrest heights with tilt lock capability and lumbar support integrated into the backrest; headrest and adjustable armrests are required across specified models; ensure upholstery material matches tender category and durability standards.

What are the delivery terms and quantity flexibility in this tender

The contract permits ±25% quantity variation; delivery time adjusts via the option clause with a minimum 30-day extension if the original period is short; extended delivery time calculated as (increased quantity/original quantity) × original delivery period.

What is the EMD amount and how is it submitted for the UGC bid

EMD is ₹30,000; submit via demand draft or online payment as specified by the portal; ensure the EMD is valid through the bid evaluation period; failure to provide may lead to bid rejection.

Which standards or certifications are required for furniture in this bid

While specific standards aren’t exhaustively listed, bidders should align with general government standards for chairs and tables, ensure ISI/ISO certifications where applicable, and confirm upholstery and construction meet durability and safety guidelines as implied by the tender.

What is the estimated contract value and item categories

Estimated value is ₹1,500,000; categories include Revolving Chair (V5), Chair Without Wheels, Modular Tables/Meeting/Centre Tables (V2), and Sofa (V3) for Q2 specifications, with extensive backrest, edge tolerance, and understructure requirements.

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